2. 2
Almost all about Google Drive
Dr V N Krishnachandran
Department of Computer Applications
Vidya Academy of Science & Technology
Thrissur – 680501
(November 2013)
3. 3
Outline
1. Preliminaries >
2. How to access My Drive >
3. How to upload files >
4. File operations >
5. Installation of Google Drive folder >
6. Storage space >
7. Sharing >
8. Google Drive on mobile devices >
9. Google Drive in Linux >
10.Uninstall Google Drive >
6. • Google Drive launched in April 2012.
• A replacement for Google Docs
• Has all features of Google Docs
• More storage
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§ 1. Preliminaries Outline
11. My Drive
• Automatically created
• Created when Gmail account is created
• Accessible after login via Gmail account
11
§ 2. How to access My Drive Outline
12. To access My Drive
Require only a Google account
12
§ 2. How to access My Drive Outline
13. Step 1: Sign in to the Gmail account
13
§ 2. How to access My Drive Outline
14. 14
§ 2. How to access My Drive
Step 2: Press the Google Apps button
Outline
15. 15
§ 2. How to access My Drive
Step 2: Press the Drive icon
Outline
16. My Drive window opens
(see next slide)
16
§ 2. How to access My Drive Outline
17. My Drive opened: Ready to go
17
§ 2. How to access My Drive Outline
18. To access My Drive
Require only a Google account
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§ 2. How to access My Drive Outline
41. 1. Click
2. Download googledrivesync.exe and run it to
install and start Google Drive on your PC
3. Enter your Google Account username and
password in the window that opens. This will be the
account associated with Google Drive for your PC.
4. Complete the installation package instructions
41
§ 5. Installation of Google Drive folder
Procedure
Outline
42. The process creates a folder
named Google Drive in your PC
42
§ 5. Installation of Google Drive folder Outline
43. Launch Google Drive for your PC from the Start
menu. Google Drive folder opens.
43
§ 5. Installation of Google Drive folder Outline
44. 44
Drag files and folders into your
Google Drive folder
to begin syncing items to My Drive
§ 5. Installation of Google Drive folder Outline
45. Google Drive folder works like
any other folder in our PC
The difference is this: when we add a file to it,
the file is automatically uploaded to My Drive.
Every time we rename, remove,
or move a file to this folder, the changes
will be instantly reflected in My Drive.
We can store files and have access to them
from any device that has internet access.
45
§ 5. Installation of Google Drive folder Outline
47. Your storage limit
You have 15 GB of free storage
to share between
Google Drive, Gmail, and Google+ Photos.
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§ 6. Storage Outline
48. Your storage use is based on which of the
following items you’ve stored in these
three products
Gmail: All the messages and attachments in your mail,
including those in Spam and Trash.
Drive: Files you’ve stored in Drive, like PDFs, images, and
videos. Anything you’ve made with Docs, Sheets, and
Slides won’t count towards your storage limit.
Google+ Photos: Only photos over 2048 x 2048 pixels
and videos longer than 15 minutes count towards your
storage limit.
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§ 6. Storage Outline
49. Google Apps offers up to
30GB of storage per user
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§ 6. Storage Outline
50. Vidya Academy of Science & Technology
is using Google Apps for education
for providing email accounts.
50
§ 6. Storage Outline
51. If we access Google Drive via the username
*******@vidyaacademy.ac.in
we can use 30GB storage space free of charge.
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§ 6. Storage Outline
57. Private
Best setting for personal documents.
Good option if we want to collaborate
with a small group of people.
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§ 7. Sharing Outline
58. Anyone with the link
Like an unlisted phone number. Another person can
only view it if they have the exact URL of the
document, file or folder. 58
§ 7. Sharing Outline
59. Public on the web
Public documents and files
can show up in search results,
and anyone who finds the web address of the
document can access it.
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§ 7. Sharing Outline
61. If you create, sync, or upload a file,
you're the owner of that item.
Owners can:
• Edit Google documents, spreadsheets,
presentations
• Invite more editors, commenters, and viewers
• Delete files and folders
• Remove access for any collaborator
• Transfer ownership to another person
• Add and remove something from a folder
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§ 7. Sharing Outline
62. Editors can:
• Edit Google docs, sheets, slides
• Invite or remove other collaborators, if the owner
has given this permission
• View the list of other collaborators
• Make a copy of something to save in Google Drive
• Add and remove items from a folder
• Can not permanently delete a file or folder!
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§ 7. Sharing Outline
63. Viewers can:
• View files and folders
• Download or sync something to another device
• Make a copy of something to save in Google Drive
• Viewers can’t permanently delete a file or folder
63
§ 7. Sharing Outline
67. Install the Google Drive app for Android
To access Google Drive (My Drive) from your Android
device, download the Drive app in Google Play.
For phones, you need Android version 2.1 or higher.
For tablets, you need Android version 3.0 or higher.
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§ 8. Google Drive on mobile devices Outline
68. What you can do : Access, upload, share
• Use the Google Drive Android app to access your
photos, documents, videos and other files stored
on your Google Drive
• Upload files to Google Drive directly from your
Android device
• Share any file with your contacts
• Access files others have shared with you on
Google Drive
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§ 8. Google Drive on mobile devices Outline
70. What you can do : Access offline
• Make any file available offline so you can view
them even when you don't have an Internet
connection
• Manage files on the go
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§ 8. Google Drive on mobile devices Outline
71. What you can do : Create, edit
• Create and edit Google documents with support
for tables, comments and rich text formatting
• Create and edit Google spreadsheets with
support for text formatting, multiple sheets and
sorting
• Edits to your Google documents and
spreadsheets appear to collaborators in seconds
71
§ 8. Google Drive on mobile devices Outline
73. What you can do : View, print
• View Google presentations with full animations
and speaker notes
• View your PDFs, Office documents and more
• Print files stored in Google Drive on the go using
Google Cloud Print
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§ 8. Google Drive on mobile devices Outline
78. 78
• This process disables syncing, but leaves your Google
Drive folder on your computer until you remove it.
• After you've uninstalled Google Drive you may delete
your Google Drive folder and its contents without
deleting anything in your Google Drive on the web.
Outline§ 10. Uninstall Google Drive
79. 79
Click the Google Drive icon in your system tray.
Outline§ 10. Uninstall Google Drive
83. 83
Go to Start menu, select Control Panel.
Select Programs,
followed by Programs and Features.
Select Google Drive, click Uninstall.
Outline§ 10. Uninstall Google Drive
84. 84
Outline
Disconnect your computer from Drive
If you'd like to stop Drive from syncing to a
computer, you can disconnect your computer from
Drive. This might be desirable if, for example, your
computer is stolen (see next slide).
§ 10. Uninstall Google Drive
85. 85
Sign in with the account you use with Google Drive.
Go to your account's "Authorized Access" page.
Under the heading "Connected Sites, Apps, and
Services," look for "Google Drive," and then click the
Revoke Access button next to it.
Once you've clicked the "Revoke Access" button,
Drive will stop syncing with all of your devices. To
restart syncing on any of your computers, sign in to
Drive on those computers.
Outline§ 10. Uninstall Google Drive