Are you one of the 200,000+ organizations that have rolled out Microsoft Teams? Microsoft Teams has been Microsoft's fastest growing business applications in company history, and for good reason! The power of teamwork and real time collaboration in the digital workplace using Microsoft Teams has been making a huge impact on productivity. In this session we discuss what Microsoft Teams is and how to use it, as well as how organizations are saving time and improving collaboration and communication using the product.
UiPath Community: AI for UiPath Automation Developers
Webinar: Jumpstart to Microsoft Teams
1. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
1
SM
Jumpstart to Microsoft Teams
January 8, 2019
2. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
2
SM
About Arya
Arya Parsee
aparsee@withum.com
Senior
Program
Manager
Started out as a Developer implementing custom
applications in SharePoint 2003-2016. Then I
decided I like to manage projects and engage
clients to solve their problems.
SharePoint and Office 365
Expertise: Manages client
relationships, effort and timeline
estimation specializing in
SharePoint and Microsoft
technologies
Fun Facts:
Just got done running a Ragnar
Relay
3. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
3
SM
About Melissa
Melissa Hubbard
@melihubb
mhubbard@withum.com
Project
Manager,
Microsoft
MVP
Author of Mastering Microsoft Teams.
Specializes in simplifying and automating
business processes using Flow and SharePoint
Designer.
Experienced in managing projects
throughout the entire lifecycle as
well as developing and
implementing SharePoint and Office
365 solutions.
4. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
4
SM
0101010101010101010101010101001010101010101010101011001111010101100011111000000000000000000000000000000
1111101101101101010101010101010101010101010010101010101010101010110011110101011000111110000000000000000
0000000000000011111011011011101010101010101010101010101001010101010101010101011001111010101100011111000
0000000000000000000000000001111101101101101010101010101010101010101010010101010101010101010110011110101
0110001111100000000000000000000000000000011111011011011010101010101010101010101010100101010101010101010
1011001111010101100011111000000000000000000000000000000111110110110110101010101010101010101010101001010
10101010101010101100111101010110001111100000000000000000000000000000011111011011011
Microsoft MVPs
On Staff
4
100+
Microsoft Cloud
Deployments
(Office 365, Azure, Dynamics, Power BI)
50+Consultants
(Project Managers, Business
Analysts, Developers, Data Scientists,
Engineers, Software Developers,
User Experience Designers)
16Years as:
Microsoft Gold
Partner
About Withum Digital
5. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
5
SM
Agenda
Brief overview of Microsoft Teams
Components of Microsoft Teams
Demo
Q & A
6. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
6
SM
What Microsoft Teams is and What it Can Do
7. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
7
SM
A changing modern workplace
4x
80%5
2x72%
45%
8. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
8
SM
What Microsoft Teams Is
Chat based collaboration work space meant for a group of people within an
organization that work together closely
Allows for collaboration and communication to occur in one application
Skype for Business functionality – Eventual Skype for Business Online
replacement
Mobile app and desktop app
Integrates with other Microsoft and third party services
Each Team created gets a SharePoint site collection and a group
Microsoft Teams and Skype for Business Admin Center for management
New features and capabilities rapidly being added, some being industry
specific – Shifts, Home, Patient care coordination
9. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
10
SM
Benefits
Content collaboration, chat, discussions, calls and meetings are all in
one app
Your tools are all in one place. SharePoint, PowerPoint, OneNote,
Planner, Excel, and even third party apps are brought together in a
workspace
Collaboration and communication are in real time
Information that would be lost in emails is saved in discussions
It gives employees secure, mobile access to vital information
It includes reliable remote communication capabilities
13. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
14
SM
Components
Meetings, Calls, and Chat
Channels
Tabs
Connectors
Bots
14. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
15
SM
Meetings, Calls, and Chat
• Individual and group chat
• Voice and video calling
• Private, channel, and meet now meetings
• Schedule meetings from the Teams app or Outlook
• Meeting agenda
• Record meetings
• Easily save participants and meeting notes
• Live events
15. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
16
SM
TEAMS AND CHANNELS
Teams
• A group of people gathered to get something done in your organization
• By default ALL users can create a team
• Office 365 Group, Exchange Online Group Mailbox, and SharePoint site
collection are created in the background
• Access is managed at the team level only. Guests can be added to teams
• Up to 2,500 people per team, ability to create org-wide teams
Channels
• Keep conversations and content in a team organized
• By default ALL users can create channels
• All members of a Team have access to ALL channels
• One General channel per team by default
• Favorite and follow channels
• Every channel gets an email address. Creates a conversation in Teams when am
email is sent to it.
• Every channel has a folder in the SharePoint document library
• Up to 200 channels per Team
16. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
17
SM
SHOULD YOU CREATE A TEAM?
• Do you have communications often on the same topic?
• Do you work together with a ‘closed’ group of people where
permissions apply?
• Do you share documents with each other?
• Does a lot of the communication require responses?
• Do teammates need to work together and achieve something?
• Is work regularly being accomplished in other Office 365
applications or 3rd party services?
17. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
18
SM
TABS
• Brings tools and services your Team uses regularly into
a channel.
• Tabs are added to Channels and appear in the top
navigation of the Channel.
• Files tab connects to the Team SharePoint site.
• Containers
18. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
19
SM
CONNECTORS
• Services you can connect to inside of a channel.
• Need to authenticate and provide credentials to the
service to connect.
19. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
20
SM
BOTS
• Automated programs that are set up to respond to queries or give
updates and notifications about things you want to stay informed
about.
• Use chat based commands to perform an action.
• The Bot directory contains pre built Teams bots.
• Ability to create a custom bot.
20. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
21
SM
WAYS TO KICK IT UP A NOTCH
.
• Use the command bar
• Message translation
• Know the difference between favoriting and following
channels
• Filter your activity feed
• Use conversations to collaborate on documents
• Add a bot
• Blur your Background in a video call
22. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH
23
SM
L
Digital Workplace Today Blog:
http:/digital.withum.com/blog
Microsoft Teams Quick Launch
Get Started
Unleash the power of teamwork in just 2 days.
Promote teamwork with the 2-day Quick Launch workshop
to enable Teams in your organization
Link to Raffle for $50 Amazon Gift Card: http://digital.withum.com/teams-raffle
Editor's Notes
[This slide introduces the value of teamwork.]
The way in which organizations work has evolved. Both work styles and the workforce are becoming more and more diverse. There are several trends – and challenges – that we’re seeing.
[MOBILE AND SOCIAL]
When people collaborate today, they leverage social tools– 45% use social technologies in their day-to-day work3.
Users also work across more devices - in the past five years, the number of devices per user has increased 400%.4 The mobile phone has completely changed how we communicate and work. Many users live on their phone. In addition, people use different apps and services resulting in them having to jump between different experiences during the day.
[DIVERSE AND GLOBAL]
The workforce itself is more diverse. For the first time, there are five generations together in the workplace, – all with different background in technology and different expectations about communication and collaboration tools. For example (hold up phone if available), some people are comfortable chatting on a phone, others prefer e-mail, or face to face.
Teams are increasingly geo distributed. Employees are no longer necessarily in the same office, let alone the same time zone. Per IDC, 72.3 percent of employees will be working remotely by 20205, making it more challenging to have face-to-face conversations. There’s a greater need to enable communications and collaboration – regardless of geography.
[TEAM-BASED AND COLLABORATIVE]
There is also a movement towards transparency and inclusivity in how decisions are made. Organization structures are becoming more flat. People are on twice as many teams as they were five years ago.1
And those teams are dynamic. It's rare that people don’t change on a multi-month project. And when someone leaves, the first step is for all to go through their e-mail to find the information needed to get the new person up to speed.
Being on more teams has also led to a dramatic increase in the amount of collaboration. The new way of work is team-based and collaborative. Workers report that 80 % of their time at work is spent collaborating.2 (i.e. in meetings, calls)
[probe if the customer is experiencing some of the above to personalize the presentation]
[MAIN POINT TO LAND]We built Microsoft Teams in response to these communication and collaboration trends in the modern workplace.We’ve seen that Teams really thrive when information is shared in an open and transparent way and when people with diverse workstyles can access information easily. We’ve built Teams to enable that.
We’ve also seen that there is no one size fits all. We’ve built teams to be flexible and so that you can customize and personalize it based on the needs of your team.
What happens when you don’t provide tools to support these new workstyles? End users simply download the consumer grade tools to do the immediate task at hand. This creates friction for end users as they have to manage multiple logins and move between different experiences, and it creates risk for the organization as shadow IT develops.
[This video illustrates the problem with fragmented, best of breed solutions and is included for your background knowledge only, not to show in the customer meeting.]
1 2009, 2014 US IW Survey
2 How much workplace collaboration is too much?
3 2017, McKinsey Global Institute Survey Advanced social technologies and the future of collaboration
4 Survey Reveals Skyrocketing Usage and Growing IT Maturity in Enterprise Mobility
5 IDC Forecasts U.S. Mobile Worker Population to Surpass 105 Million by 2020
More visualizations and analytics coming
Flow plan 2 license
More visualizations and analytics coming
Flow plan 2 license