This document summarizes a presentation about getting started with benefits realization for project portfolio management (PPM). It discusses defining types of benefits from projects, programs, and strategies. It also presents a case study of how Johnson Controls tracks over $10,000 improvement projects annually using PPM software to quantify financial benefits. The presentation provides tips for getting organizational buy-in, assigning ownership, and validating benefits to ensure success in benefits realization.
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Getting Started with PPM Benefits Realization
1. Getting Started With PPM
Benefits Realization
Tips for Forecasting, Measuring, and Improving PMO Business Value
Featured Presenter:
Susan Go
Senior Solution Consultant
PowerSteering Software
Welcome! Thank you for joining us. A few things to note before we start:
All attendee phone lines will be muted during the presentation.
You can access audio via teleconference or your PC. There is no hold
music.
You may submit questions using the Q&A panel in the bottom right.
Questions will be addressed at the end of the session.
We will email the slides and recording to all attendees within a few days.
PDU details are included at the end of this deck.
2. The Leader in Cloud PPM
Leader, Cloud‐Based PPM Leader, IT‐ & Business‐Driven PPM
“Provides strong top‐down “An effective combination of feature
portfolio management” strength and low barrier of entry.”
Magic Quadrant for Cloud‐Based Project Forrester Wave for Project and Portfolio Managment
and Portfolio Management Services
Leader, SaaS IT PPM Innovator, Enterprise PPM
“PowerSteering users were “A well‐rounded SaaS solution designed to
consistent in their assessment of the provide top‐down visibility and key
product‘s usability, configurability, information that drives business results.”
excellent reporting and support.” Enterprise Project Portfolio Management Vendor Landscape
IDC MarketScape: IT Project and Portfolio Management
3. Select Clients
New Product Performance Professional Services
IT Governance Business PMO
Development Improvement Automation
15. How to Ensure Success
1. Start with a pilot group
2. Assess a proper scope
3. Have a consistent data collection
method
4. Select the right metrics
5. Recalibrate metrics
6. Communicate and educate
7. Make it mandatory
8. Have meetings
9. Manage the change
10. Continuous process
22. Tracking Benefits Realization at JCI
Johnson Controls is a global leader in the building and automotive industries,
offering products and services to optimize energy and operational efficiencies
of buildings, automotive batteries and interior systems. 2011 global sales
were $40.8 billion, and the company has more than 162,000 employees and
1,300 locations worldwide.
JCI uses PowerSteering Software to manage and track ~ 10,000 CI projects
per year in plants and locations globally.
Projects include many CI methodologies, including Six Sigma, Lean
Manufacturing, Lean Administration, Kepner‐Tregoe, Quality 8D, and “Just
Do It” projects.
An important part of the project tracking is tracking financial benefits
attained by the CI projects. Hard and Soft Savings attained by projects are
tracked and consolidated from data provided from the system.
Online tools are used by individual plants and groups to manage projects
and savings, as shown in the following sample screens.