If you're a victim of the current situation and don't know how to work remotely and still productively, this presentation will help you a lot.

1. POWERCODE
W E B U I L D L E A D I N G - E D G E S O F T W A R E F O R B U S I N E S S E S A N D P E R S O N A L U S E

2. REMOTE
WORK
Remote work due to coronavirus has become a problem for many people.
Millions of people, are trying to work from home if they can. For
companies that haven’t had remote employees, the transition can be
complex. But first, we all have to learn that remote work is different work.
Those people who haven’t worked remotely before have a problem with
organizing a workplace. Working from home requires a great deal of self-
motivation, discipline and responsibility.
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3. REMOTE
WORK
The management has other problems, such as monitoring the execution
of work and keeping control over performance, setting and monitoring
goals, but not activity. Managing a remote team successfully requires
good support, planning, and communication.
We have experience working with teams and clients around the world, so
we want to share tools and approaches that help you build remote working
processes. Working with a remote team has many challenges but it's a
very rewarding experience.
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4. TIPS FOR GETTING READY
FOR THE WORK REMOTELY
EQUIPMENT (HARDWARE)
APPLICATIONS & TOOLS
COMMUNICATION PLAN
- Make sure everyone in your team has what they need to succeed remotely. At least, do they have a
laptop, webcam and microphone?
- Do all teams have access to all the accounts you use in your work? Decide what tools for remote work your team will use in their job and for
communication. In distributed teams, you are very reliant on finding the right soft. When you choose software, check all capabilities and limitations.
- When going remote, keeping everyone informed in an efficient way becomes a big challenge. So, you need to identify methods, frequency, time of
communication and activities the tools are used for (for a team, for customers, etc). Set some ground rules for team communication and choose a
timeframe for responses. Surely, notify all participants. And check, do you have all the contacts of the people you will be working with?
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5. THE NUANCES
OF REMOTE WORK
Focus and expectations - Stay focused on goals, not activity.
Management of remote teams requires a switch mindset from focusing
on employees’ time to focusing on their deliverables. Make sure your goals
are S.M.A.R.T. - stand for Specific, Measurable, Achievable, Relevant, and
Time-bound.
Support - Loneliness and isolation, miscommunications and other
communication issues due to a lack of nonverbal cues are the most
common complaints about remote work. More overall communication is
going to be necessary. Provide encouragement and emotional support.
Especially in the situation of an abrupt shift to working remotely.
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6. MAKE SURE
YOU'RE READY
Workspace - You need a space at your home where you can
concentrate on working. Minimize distractions.
Schedule - Remote work can blur the lines between professional and
personal. Make sure there are right boundaries. Discuss it with family and
commit to an area that you can work from without interruption. You need
also to schedule breaks and time for lunch. Especially, schedule a stop-
working time.
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7. THE MAIN PROBLEMS WHEN
SWITCHING TO REMOTE WORK
ORGANIZATIONAL PROBLEMS COMMUNICATION PROBLEMS
• Distraction factors
• Decreased work/life balance
• Loss of productivity
• Problems with tracking performance of the team
• Security problems
• Lack of access to information, documents
• Changing familiar workflows, tools
• It is unclear what’s happening at the company, with clients, with
objectives
• Communication issues due to a lack of nonverbal cues
• Not enough feedback
• Not enough working and personal communication between people
• Problems with building/maintaining trust
• Problem to stay motivated and feel part of a team
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8. COMMUNICATION
Some of the problems and anxieties are ameliorated when remote working
processes are normalized company-wide.
And, thankfully, managers can clear a lot of obstacles with good practice,
planning, motivation, and right tools for working.
When working remotely, you need to build interaction with people in a
slightly different way. Effective communication is crucial. Make sure you
communicate well and often.
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9. BEST PRACTICE
Meetings and collaboration
Personal connection builds trust, minimizes missed expectations, eases
self-organization. Choose a video-conferencing solution that is easy for
anyone to use.
Take one of the best Agile practices and arrange daily video meetings in
small teams at the beginning of the working day. This is the opportunity
for the entire team to synchronize team’s work, track progress, improve
team collaboration.
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Daily video meetings should normally last for max 15 minutes
where everyone answers shortly to the questions:
• What did you complete yesterday?
• What are you doing today?
• Are there any impediments in your way?

10. VIDEO CONFERENCING TOOLS
THAT WILL BE USEFUL
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A classic tool for video calls where you can
also do a “screen demonstration" if
necessary to discuss a document together.
SKYPE HANGOUTS MEET ZOOM
A good service for video calls by Google. Here
you can create a new appointment and send a
link to invite colleagues.
Also a good service for video
conferencing and online meetings.

11. Rocket.chat - a corporate chat. There is a mobile
and desktop versions. Very easy to use.
Slack - one of the most popular corporate
messengers. There is also a free version, but of course
there is more interesting functionality in a paid version.
There are a lot of messengers that you can use.
YOU CAN COMMUNICATE
DURING THE DAY IN
MESSENGERS, BUT IT’S
BETTER TO DUPLICATE
IMPORTANT
INFORMATION BY EMAIL
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12. TIME AND TASK
TRACKING TOOLS
ARE NECESSARY FOR
WORKING REMOTELY
Redmine
0
20
40
60
80
100
week 1 week 2 week 3 week 4
45%
80%
50%
30%
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A task tracker similar to Jira. Here you can organize
projects, setup tasks, gather and share all the
necessary documentation for each project in one
place. An employee can log the time they spent on
the task and you can see quite detailed and useful
statistics and reports. You can assign different
teams for each project.

13. SIMPLE ON-LINE
TASK TRACKERS
Trello
This is a board with tasks that you can move and see what is ready and
what is in progress. Most people are familiar with this tool, but if not, you
should try. You can use this tool in combination with others when you
need simplicity and speed in organizing working processes.
Miro
A great tool for collaboration of remote cross-functional teams, white-
boarding.
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14. SIMPLE REMOTE WORK
WITH DOCUMENTS
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Google’s service for storing files, in which you
can, for example, create a shared folder for
the team and use documents together.
GOOGLE DRIVE GOOGLE DOCS DROPBOX
To create text documents, tables,
presentations with which you can
work as a team.
A file storage service that allows
you to create a folder on your
computer with contents available
for viewing on any device.

15. GOOGLE CALENDAR
This is an easy and convenient way to organize your time. You can
create a work calendar and share it with colleagues, add common
events, reminders, and schedule video calls.
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16. SCHEMES,
MINDMAPS
XMind
A mind mapping and brainstorming tool which
helps manage your ideas and documents.
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Draw.io
A multifunctional online tool where you can make flowcharts,
mind maps, simple infographics, visualize business processes.

17. SIMPLE AND USEFUL -
SCREENSHOTS
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Lightshot - A simple and convenient program for screenshots. Takes a screenshot of any area. You can draw a
rectangle around the place where you need to pay attention (for example, the phrase in the chat). Tried and true - solves
a lot of problems :)
Nimbus Screenshot - As an extension for the browser, it helps in cases where you need to take a video of the
screen or when you need to save the entire long web page as an image.
There are a lot of such programs.

18. GOOGLE ACCOUNTS
It may not always come to mind to separate work and personal
Google accounts. But when there are a lot of tabs and bookmarks in
the browser, and the Google disk space is over, then it's too late and it
takes a long time to put everything in order.
Make 2 accounts and quick access to each, it will be much more
convenient for you to maintain order. In the browser’s working tab it
will be easier to access documents and information, while in personal
account working information will not distract you from relaxing after a
busy day.
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19. REMOTE WORK IS BOTH A CHALLENGE AND AN OPPORTUNITY FOR A
COMPANY AND EMPLOYEES TO LOOK INTO THEIR BUSINESS PROCESSES,
WORKFLOW AND OPERATING MODELS.
1 2 3 4 5 6
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7 8
PLAN
WORK EFFICIENTLY
GET GREAT RESULTS

20. OUR
CONTACTS
POWERCODE.CO.UK
contact@powercode.co.uk
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