4. INTERNAL AND EXTERNAL
Major delays in setup
SEVERITY: HIGH
RECOMMENDATION:
The event was supposed to be from
12nn to 12mn but it started 2pm and
ended at around 10pm.
-Onsite situation, people are not properly
informed
-May cause crowding at the entrance due
to waiting too long before they can come
in
-Unmet expectation: ticket was good for
12 hrs but the event was short of 2 hrs
The organizers should’ve implemented and
complied to a strict production schedule to
avoid delays. They also should have surveyed
if running a whole day event for 12hrs is
feasible.
5. INTERNAL AND EXTERNAL
Not enough staff for checking of
personal belongings and ID
SEVERITY: HIGH
RECOMMENDATION:
Having been part of the guest list as a media
partner, we were told to approach the guest
list registration booth and bring IDs for
identification but no one checked our bags
and IDs when we presented our tickets to
them.
- Despite the security, anyone can
come in and out of the event
-Risks of human threats are high
-Minors can also come in the event,
even if drinking isn’t allowed for them
There should be ample staff to
monitor and regulate the people
coming in and out of the event.
6. INTERNAL AND EXTERNALStaff IDs are not visible
SEVERITY: HIGH
RECOMMENDATION:
Organizers should have printed larger IDs
fast identification in case of emergency
and other similar situations.
IDs are color-coded but their size and the
print on them which indicates the
designation of each staff are not visible to
the audience. Only co-organizers
understand the color scheme.
- People do not know the right staff
to approach in case an incident
arises
- A simple incident may turn to a big
commotion considering the time
spent to look for the person-in-
charge
7. INTERNAL AND EXTERNAL
Unidentified event organizer
SEVERITY: HIGH
RECOMMENDATION:
During the event promotions and even on
the event itself, the organizers were never
revealed. As a media partner, we asked to
interview the organizers, but our contact
person deviates from the subject.
In case anything untoward happens
in the event, no one will know who
would be accountable for it.
The organizers should have identified
themselves from the onset of the
event’s marketing and promotions.
8. INTERNAL AND EXTERNAL
Weather
SEVERITY: HIGH
RECOMMENDATION:
Though it did not rain, the weather was
very hot and windy. The setup was greatly
affected by these weather conditions as
tents and other temporary structures were
not properly installed.
-The installation of lights above where the
tables and chairs are arranged under the tent
visibly sway to the wind.
-Tech people frequently go up the tents while
the event is going on without proper attire as
they were rushing to fix the setup.
The organizers should have anticipated the
weather’s effect in their setup and must
have considered a longer load in/load out
period.
9. INTERNAL AND EXTERNAL
Competition - Wanderland
SEVERITY: HIGH
RECOMMENDATION:
A week before the event, another
event of almost the same concept was
held.
-Wanderland is an annual event now
on its second year (2014)
-Organizers were identified
-Not just music and drinks, also had
art festival
-Had a wider scope of target market
-Had only one ticket price
-Had proper installation and setup
- Space was wider
DrinkUpPH organizers should have addressed
this competition by adding more elements to
their event and marketing it as bigger or
better than other similar events. Also, they
should have identified themselves.
10. NATURAL AND HUMAN THREATS
Excess metal posts
SEVERITY: HIGH
RECOMMENDATION:
Put barricades that has a signboard
-limits or construction On-
so that people may avoid the area.
Excess metal posts should be cut and
kept away from people going in and out
of the place or area. They should be
stored in a truck or a place with no access
of people.
Clear the area ASAP after installing the tent.
11. NATURAL AND HUMAN THREATS
Exposed wiring
SEVERITY: HIGH
RECOMMENDATION:
Use floor/wire cable cover or protector.
Use junction boxes
If the wiring is on a flat surface, duct tapes
May be used to cover the wires
Align wiring at one side and fix tangled
wire and put them in a junction box
if possible or use cable locks especially
for long wires
12. NATURAL AND HUMAN THREATS
Missing tent cover
SEVERITY: MEDIUM
RECOMMENDATION:
Do not remove tent cover once it has
been stored/installed especially when
there are people already.
Tent covers are used for protection for
heat and rainy weather.
Use tent locks so that when its windy, the
cover wont get removed.
13. NATURAL AND HUMAN THREATS
Proximity between tent
posts and tables
SEVERITY: MEDIUM
RECOMMENDATION:
Set a distance of at least 3 meters away
between tables and chairs from tent posts.
Do not congest the area with a lot of tables
and chairs. Add them when necessary
only but in another area where passage
is still free of way.
There should be a wide spacing from one
table to another and from any other fixture.
14. NATURAL AND HUMAN THREATS
Scattered materials in the
area
SEVERITY: MEDIUM
RECOMMENDATION:
Have a storage area or room where all
equipment or materials needed or
extra stuffs are placed and label them
for easy identification.
Assign a person-in-charge for all
equipment and materials.
15. NATURAL AND HUMAN THREATS
Theft – missing gadgets
SEVERITY: HIGH
RECOMMENDATION:
Put a sign board that would remind
people to watch out with their belongings.
Provide a storage/baggage area or room
where people can have their belongings
safe kept.
Have a helpdesk booth or area where
people may complain or surrender found
items .
Reminder from host to safeguard their
belongings.
VIDEO
17. SAFETY AND SECURITY
Fencing not sturdy
SEVERITY: HIGH
RECOMMENDATION:
Any barricades used at the event
after dark must have flashing amber
caution lights securely attached to
them.
Event organizers should use the
standard material like “interlocking
barricade or bike rack”.
Additional roving personnel to secure
the fences during the event.
18. SAFETY AND SECURITY
Technician/staff –
improper uniform/gear
SEVERITY: HIGH
RECOMMENDATION:
Organizers must require all the technical
staff to wear the proper/standard uniform
during installation (e.g. Cover-All suits,
hand gloves, harness, hard hat etc.)
Installation must be done at least 6 hours
before the event. (***These staff are still on
set-up mode while there is already a
performance happening in the stage, and
the fair was officially opened.)
19. SAFETY AND SECURITY
Just one ambulance /
No Medical Staff
SEVERITY: MEDIUM
RECOMMENDATION:
Though the event area is near in a known
hospital in the city, but still it is
recommended to provide two (2) or more
ambulance. Because in this kind of event,
you cannot foresee any unfavorable
incidents that may occur (e.g. gang war,
bombing, unruly crowd due to alcohol
etc.)
Organizers must provide an on-site
medical staff to attend the needs of the
guest in-case of emergency.
20. SAFETY AND SECURITY
No Exit
SEVERITY: LOW
RECOMMENDATION:
It is necessary in every event or
gathering to orient first the guests
before the opening of the program, to
give the guests clear instructions
regarding the fire exit or any safe way to
go with, in case unfavorable incident
will occur.
To provide clear and noticeable safety
signage in and outside of the event
area.
21. SAFETY AND SECURITY
No checking of Bags
SEVERITY: HIGH
RECOMMENDATION:
Must provide security personnel a metal
detector for checking the bags of guests
who were getting in and out of the site.
At least two (2) security personnel, a
male security to accommodate male
guests and a female security personnel
for female guest, and staff must be in
proper uniform.
22. SAFETY AND SECURITY
No checking of IDs to
verify age
SEVERITY: HIGH
RECOMMENDATION:
It must be clear and printed in the ticket
that guests must be in legal age.
Security personnel should check or ask an
identification card that indicates a birth
date of the person. This may be done in
checking of bags.
23. SAFETY AND SECURITY
Food & Beverages are
under the heat of the sun
that may cause spoilage.
SEVERITY: HIGH
RECOMMENDATION:
Additional shades must be provided for
the concessionaires.
To advise the concessionaires to avoid
exposure of their materials under an
open area or heat of the sun.
It is also advisable that if you have an
event that involves food and beverages
booths must be set up in a close or at
least a room temperature area.
24. SAFETY AND SECURITY
Disorganized trash bins
SEVERITY: HIGH
RECOMMENDATION:
Must provide enough trash bins in visible
areas of the site. Better to have trash
bins that are good enough to hold the
trashes of the guests during the event.
25. SAFETY AND SECURITY
Exposed staff personal
belongings
SEVERITY: HIGH
RECOMMENDATION:
Must orient the staff and concessionaires
to secure their personal belongings, and
in case of any loss or damage of their
materials, organizers are not liable.
Must provide a holding room for staff.
26. SAFETY AND SECURITY
No stage security
SEVERITY: HIGH
RECOMMENDATION:
Though the organizer uses the standard
it is still necessary to assign enough
security staff to oversee the area. As well
for the safety of the performers also.
27. SAFETY AND SECURITY
Easy entry to the venue
through backstage entrance
SEVERITY: HIGH
RECOMMENDATION:
Must close and secure all possible
passages of the site, it must be a
standard policy that all guest and staff
must enter at the main gate to check the
bags, IDs and tickets as well for security
purposes.
VIDEO
