1. Thrive. Grow. Achieve.
Dynamics SL 2014
Year End Updates
& Processing
Hector Ball - Senior Consultant
January 6, 2015

2. Dynamics SL
2014 Year End
Updates &
Processing
2
AGENDA
• 2014 YEAR END UPDATES
• INSTALLATION
• YEAR END PROCESSING
 Payroll
 Project Controller
 Accounts Receivable
 Accounts Payable
 General Ledger

3. Dynamics SL
2014 Year End
Updates
3
New in AP
ACCOUNTS PAYABLE 1099S
• 1099‐MISC FORM CHANGES
 Box 11 – Foreign tax paid is no longer used to report foreign tax
paid on payments. The form layout remains the same. However, Box
11 is now dimmed and no longer used.
 Box 12 ‐ Foreign country or U.S. possession is no longer used to
report the name of the foreign country or U.S. possession for which
the foreign tax was paid and reported in Box 11. Box 12 is now
dimmed and no longer used.
• FILING 1099 FORMS: YOU CAN FILE 1099 FORMS
ELECTRONICALLY OR ON PAPER.
1099 Electronic File Changes – Payer “A” Record Changes: Box 11
‐ Foreign Tax Paid is removed in field positions 28 – 43, Amount
Code “9” is no longer a valid value.

4. Dynamics SL
2014 Year End
Updates
4
New in Payroll
• PAYROLL W‐2S
NO CHANGES WERE REQUIRED FOR THE LAYOUT OF THE W‐2
FORM OR THE W‐3 FORM.
• FILING W‐2 FORMS: YOU CAN FILE W‐2 FORMS ELECTRONICALLY
OR ON PAPER.
W‐2 ELECTRONIC FILE CHANGES
– RA SUBMITTER RECORD CHANGES
– RO EMPLOYEE RECORD CHANGES
– RU TOTAL RECORD CHANGES
– RW EMPLOYEE WAGE RECORD CHANGES
– RT TOTAL RECORD CHANGES
– RO RECORD CHANGES
– RU RECORD CHANGES

5. Dynamics SL
2014 Year End
Updates -
Installation
5
Applying Year End Updates
OBTAIN YEAR END UPDATES FROM MICROSOFT
CUSTOMER SOURCE:
HTTPS://MBS.MICROSOFT.COM/CUSTOMERSOURCE/NORTHAMERICA/SL/DOWNLOADS/TAX‐REGULATO
RY‐UPDATES/MSDSLYREND2014UPDATE
PARTNER SOURCE:
HTTPS://MBS.MICROSOFT.COM/PARTNERSOURCE/NORTHAMERICA/DEPLOYMENT/DOWNLOADS/TAX‐R
EGULATORY‐UPDATES/MSDSLYREND2014UPDATE
** Installation instructions are included in the downloaded file **
HOW TO INSTALL VIDEO:
HTTP://YOUTU.BE/QTHLUKNYPGA

6. Dynamics SL
2014 Year End
Updates -
Installation
6
Applying Year End Updates
THE YEAR END UPDATES ARE SUPPORTED FOR USE WITH THE
FOLLOWING MICROSOFT DYNAMICS SL VERSIONS:
2011 SERVICE PACK 1
 2011 FEATURE PACK 1
 2011 SERVICE PACK 2
 2015
Kernel Build Version Hotfix
8.12.40821.00 SL 2011 SP2 n/a
8.10.40626.01 SL 2011 FP1 25789
8.10.30917.00 SL 2011 FP1 n/a
8.01.40220.0 SL 2011 SP1 25242
8.01.31106.2 SL 2011 SP1 25008
8.01.30705.00 SL 2011 SP1 24600
8.01.30615.01 SL 2011 SP1 24453
8.01.30314.00 SL 2011 SP1 24242
8.01.30305.01 SL 2011 SP1 24187
8.01.21219.00 SL 2011 SP1 24026
8.01.21207.00 SL 2011 SP1 23997
8.01.21108.01 SL 2011 SP1 n/a

7. Dynamics SL
2014 Year End
Updates -
Installation
7
Applying Year End Updates
YEAR END UPDATES INCLUDE:
 ANY CURRENT YEAR REPORTS
 ANY YEAR END RESOLUTIONS
 MAGNETIC MEDIA CHANGES ‐ AP 1099 & PAYROLL W2 CHANGES
- THERE IS A YEAR END UPDATE FOR PAYROLL AND A SEPARATE TAX TABLE
UPDATE THAT MIGHT NEED TO BE APPLIED.
YEAR END PAYROLL TAX TABLES UPDATES
ON PARTNERSOURCE:
HTTPS://MBS.MICROSOFT.COM/PARTNERSOURCE/NORTHAMERICA/DEPLOY
MENT/DOWNLOADS/MSDSLDEC2014PAYROLLTAXUPDATES
ON CUSTOMERSOURCE:
HTTPS://MBS.MICROSOFT.COM/CUSTOMERSOURCE/NORTHAMERICA/SL/DO
WNLOADS/MSDSLDEC2014PAYROLLTAXUPDATES
THE UPDATE WILL REQUIRE ACCESS TO THE DYNAMICS SL APPLICATION
DIRECTORIES AND THE SQL SERVER MANAGEMENT STUDIO AS A USER WITH
PROPER NETWORK AND SQL RIGHTS.

8. Dynamics SL
2014 Year End
Updates -
Installation
8
Applying Year End Updates
USE THE CORRECT FILES

9. Dynamics SL
2014 Year End
Updates -
Installation
9
Applying Year End Updates
YE UPDATE SETUP
SQL
MANAGEMENT
STUDIO

10. Dynamics SL
2014 Year End
Updates
10
Applying Year End Updates
YEAR END CONSIDERATIONS
 CALENDAR YEAR AND FISCAL YEAR – TAX REPORTING IS DONE ON
A CALENDAR YEAR BASIS.
 YOU ARE REQUIRED TO DO CALENDAR YEAR END PROCESSING IN
PAYROLL AND ACCOUNTS PAYABLE EVEN IF YOU ARE ON A FISCAL
YEAR SETUP.
 YOU CAN POST ENTRIES TO PRIOR PERIODS AS NEEDED EVEN IF
THEY ARE CLOSED – MUST HAVE SECURITY ENABLED TO ALLOW
THAT POSTING.
 W2 AND THE 1099 DOCUMENTS ARE UPDATED BASED ON THE
CHECK DATE.

11. Dynamics SL
Payroll
Year End
Processing
11
W2’s Steps for Year End
Close Payroll for the Year.
Apply Year End Updates.
Calculate W2’s.
Review Data.
Edit/Correct if needed.
Run Magnetic Media File for Upload.

12. Dynamics SL
Payroll
Year End
Processing
12
Payroll Closing
CLOSING THE PAYROLL MODULE
• Payroll is closed with the Year closing type option in GL
Closing.
• Closing will cycle Payroll to next Calendar year.
• Closing will create new
deductions and history
records, allowing new
checks to be created.
• Fiscal Periods (period to
Post) will remain on
fiscal posting schedule.

13. Dynamics SL
Payroll
Year End
Processing
13
Payroll YE Processing
•Confirm all of the data for 2014 has been entered and
processed.
• Review PR Batch Register to make sure all batches have
been released and posted.
• Reconcile your payroll accounts in PR with GL – Can use
account distribution and GL Trial Balance.
• Print Period End Reports
- 941 Quarterly Tax Worksheet
- Unemployment Tax Worksheet
- Earning and Deductions Report

14. Dynamics SL
Payroll
Year End
Processing
14
W2 Calculation
 OPEN W2 CALCULATION SCREEN.
 CHOOSE CURRENT W2 YEAR.
 SELECT PAY GROUPS THAT YOU WISH TO CALCULATE.
 BEGIN PROCESSING.

15. Dynamics SL
Payroll
Year End
Processing
15
Reviewing Data/Calculations
CAN PRINT W2 FORMS TO BLANK PAPER TO REVIEW
USE PLAIN PAPER COPY FORMAT TO PRINT BOXES AROUND THE CALCULATED FIGURES, TO
VERIFY BOX INFORMATION.
USE EMPLOYEE W2 HISTORY TO VERIFY INDIVIDUAL EMPLOYEES.

16. Dynamics SL
Payroll
Year End
Processing
16
Correcting W2’s
DETERMINE THE CAUSE OF THE PROBLEM
• Fed Wages incorrect?
– Identify earnings types that are set up incorrectly.
– Identify missing exemptions.
– Fix setup and re-calculate W2’s to correct.
• State Wages incorrect?
– Identify earnings types that are set up incorrectly.
– Identify missing exemptions.
– Use initialize mode to correct the wages in Employee History so that they
are correct.
• Tax amount incorrect
– Determine the cause of the problem.
– Initialize the Tax Amount to be the correct tax amount.

17. Dynamics SL
Payroll
Year End
Processing
17
Correcting W2’s - Continued
COMMON ISSUES
 ERROR 6960 CHECK DATE CALENDAR YEAR CANNOT BE CHANGED IN THE
CALCULATION SCREEN IN PAYROLL.
 YOU CAN CLEAR CALCULATIONS AND THAT SHOULD RESOLVE IT AND LET
YOU DO YOUR NEW CALCULATION IN THE NEW YEAR.
 STATE WAGES DO NOT MATCH FEDERAL KB ARTICLE 848521 – THIS
ARTICLE WILL GO THROUGH SOME COMMON CAUSES OF THESE TWO NOT
MATCHING.
 YOU CAN SEARCH ON THIS ARTICLE NUMBER ON CUSTOMERSOURCE IN
THE KNOWLEDGEBASE AND FIND THIS ARTICLE.
 W2 FORMULAS KB 875688 – LISTS EACH FORMULA ON W2 FORMS.
 WAGES ON PR W2 FORMS OR 941S ARE NOT REDUCED BY PENSION
AMOUNTS KB 87148.
 INCORRECT MEDICARE OR SOCIAL SECURITY WAGES ON 9941 OR PR W‐2
FORMS. THIS IS ADDRESSED IN KB ARTICLE 856266.

18. Dynamics SL
Payroll
Year End
Processing
18
Printing W2’s
USE THE W2 FORMS REPORT TO PRINT W2’S
• Can obtain pre-printed forms from Solomon Forms -
http://www.microsoftbusinesschecks.com
• Can print your own forms using the Copy A, Copy B, Copy C and Copy
D formats
–Copy A for W2 forms must be printed in a red scannable 2up format ink

19. Dynamics SL
Payroll
Year End
Processing
19
Running Magnetic Media File
USE W2 MAGNETIC MEDIA SCREEN IN PAYROLL
• Populate required fields
–Calendar year
–Can change file path to easily locate the generated file
–Transmitter PIN number provided by SSA
–Contact person information
• Company identification fields default from Company Maintenance, but
can be overridden

20. Dynamics SL
Payroll
Year End
Processing
20
Running Magnetic Media
SENDING FILE TO SSA
• Follow instructions provided by the Social Security Administration for
W2 transmittal
• File format is usable by AccuWage program
– AccuWage is free software provided by SSA to check the file for formatting accuracy
–http://www.socialsecurity.gov/employer/accuwage/installation.html

21. Dynamics SL
Project
Controller
Year End
Processing
21
Closing Project Controller
PROJECT SYSTEM MUST BE CLOSED AT THE END OF EACH FISCAL PERIOD.
CLOSING CAN BE FISCAL PERIOD OR YEAR END.
COMPLETED IN CLOSE PERIOD SCREEN PA.CLO.00.
THIS SCREEN PERFORMS A SET OF CONTROL TESTS.
• Checks that all sub modules have posted to project.
• The accounting modules are closed to additional entries.
• All project charge batches are posted.
• Closing is blocked if any exception is identified.
• Timecards are reviewed and a warning message appears containing the number of un-
posted items being carried forward.

22. Dynamics SL
Project
Controller
Year End
Processing
22
Project Controller - Close Period Screen

23. Dynamics SL
Project
Controller
Year End
Processing
23
Closing Project Controller
 IF CLOSE PERIOD (PA.CLO.00) DETECTS THAT THE CURRENT PERIOD IS ALSO
THE LAST PERIOD OF THE FISCAL YEAR, THE TITLE OF BEGIN PROCESSING
CHANGES TO BEGIN YEAR-END CLOSE, AND CLOSE PERIOD (PA.CLO.00)
CLOSES THE YEAR.
 IF A YEAR-END CLOSE TAKES PLACE, BALANCE FORWARD AMOUNTS ARE
CALCULATED FOR THOSE PROJECTS THAT HAVE THEIR BALANCE FORWARD
SWITCH ON AND SUMMARY RECORDS ARE WRITTEN FOR THE NEW YEAR.

24. Dynamics SL
Project
Controller
Year End
Processing
24
Closing Project Controller
PRIOR TO PROCESSING CLOSING PROCESS:
• Review the project maintenance records for open projects.
• Any open projects that should have their balances carried forward should have the
Balance Forward at Year-End option selected.
–Balance Forward at Year End determines whether the year-end total of a project’s
budgets and actuals are rolled forward as the beginning balance for the coming year
during the year-end Close Period (PA.CLO.00) process.
–Projects that span multiple fiscal years should have this check box selected so that the
ending balance is rolled forward to the next year.
–For annual projects or those that are re-budgeted each year without regard to previous
years, this check box should be clear so the beginning balance is set to zero for the next
year.

25. Dynamics SL
Project
Controller
Year End
Processing
25
Closing Project Controller
IF THE YEAR IS CLOSED AND SOME PROJECTS WERE NOT MARKED
AS BALANCE FORWARD, THE BALANCES CAN BE CORRECTED BY
CHANGING THE CURRENT PERIOD IN PC SETUP BACK TO THE LAST
PERIOD OF THE PREVIOUS YEAR, THEN MARKING THE BALANCE
FORWARD OPTION IN PROJECT MAINTENANCE AND RUNNING THE
CLOSING PROCESS AGAIN.
• IN PROJECT CONTROLLER MODULE REVIEW THE FISCAL PERIOD
MAINTENANCE TO SET UP THE FISCAL PERIODS FOR THE NEW
YEAR.
• IN TIME & EXPENSE MODULE REVIEW WEEK MAINTENANCE TO SET
UP THE WEEK ENDING DATES FOR THE NEW YEAR.

26. Dynamics SL
Accounts
Receivable
Year End
Processing
26
Closing Accounts Receivable
 REVIEW OPEN ACCOUNTS RECEIVABLE BATCHES.
 PRINT AR BATCH REGISTER AND REVIEW STATUSES.
 POST TRANSACTION IN GL MODULE.
 PRINT THE CUSTOMER TRIAL BALANCE AND THE GL TRIAL
BALANCE.
 CAN USE GL TRANSACTIONS – UNPOSTED, AR ACCOUNT
DISTRIBUTION, OR AR TRANSACTIONS TO REVIEW DATA.
 RUN AGED AR DETAIL PROCESS.
 PRINTED AGED AR REPORT.
 CLOSE ACCOUNTS RECEIVABLE.

27. Dynamics SL
Accounts
Payable
Year End
Processing
27
AP Year End Steps
 REVIEW OPEN ACCOUNTS PAYABLE FILES.
 PRINT AP BATCH REGISTER AND REVIEW STATUSES.
 POST TRANSACTION IN GL MODULE.
 PRINT THE VENDOR PERIOD TRIAL BALANCE, AND THE AP PERIOD
SENSITIVE REPORT.
 TIE BOTH OF THESE REPORTS TO GL TRIAL BALANCE.
 CONFIRM RECURRING ENTRIES HAVE BEEN GENERATED AND
RELEASED.
 PRINT CHECK REGISTER AND AGED AP.
 CLOSE THE YEAR.
 CLOSE 1099 CALENDAR YEAR.

28. Dynamics SL
Accounts
Payable
Year End
Processing
28
AP Year End Steps
 1099 YEAR CALENDAR YEAR CONTROL.
 VENDOR AMOUNTS CAN MANUALLY BE UPDATED IN INITIALIZE
MODE.
 1099 AMOUNTS ARE A CALCULATED BY CHECK DATE.
 AP INTEGRITY CHECK.
 1099 PREVIEW WILL CONTAIN ALL VENDORS.
 1099 FORMS WILL PRINT ONLY ONES THAT HIT THAT 600 LIMIT.

29. Dynamics SL
Accounts
Payable
Year End
Processing
29
AP 1099 Processing
1099 INFORMATION IS UPDATED THROUGHOUT THE YEAR
• No extra process required to print.
• Only need to run a process if generating magnetic media for sending to
IRS.

30. Dynamics SL
Accounts
Payable
Year End
Processing
30
Printing 1099’s
 IN ACCOUNTS PAYABLE, GO TO REPORTS AND CLICK 1099
FORMS REPORT.
 CAN PREVIEW USING 1099 PREVIEW REPORT, OR BY
PRINTING THE 1099’S.
 1099 PREVIEW SHOWS ALL 1099 VENDORS, REGARDLESS
OF LIMIT. FORMS WILL ONLY PRINT 1099 VENDORS THAT
HAVE GONE OVER THE LIMIT.
 CUSTOM 1099 REPORT KB 936577.

31. Dynamics SL
Accounts
Payable
Year End
Processing
31
Printing 1099’s
 CUSTOM 1099 REPORT KB 936577

32. Dynamics SL
Accounts
Payable
Year End
Processing
32
1099 Forms
CLICK THE OPTIONS TAB AND SELECT THE BOX FOR NEXT 1099 YEAR, IF THE YEAR YOU WISH TO
REPORT ISN’T THE CURRENT YEAR.

33. Dynamics SL
Accounts
Payable
Year End
Processing
33
1099 Year Closing
• CHANGE OPTION TO PURGE OLDEST YEAR.
• BEGIN PROCESSING.
This process gets rid of the “first year” information and cycles the vendors to the
“next year”, leaving the new year open. In our example, information from 2013 will
go away, 2014 will remain, and 2015 will be open for new information.

34. Dynamics SL
Accounts
Payable
Year End
Processing
34
Editing 1099 Information
 IF EDITING IS NEEDED, YOU CAN GO INTO INITIALIZE MODE AND CORRECT THE
1099 TOTALS BY VENDOR.
 NEED INITIALIZE ACCESS RIGHTS TO VENDOR MAINTENANCE SCREEN TO DO
THIS.

35. Dynamics SL
Accounts
Payable
Year End
Processing
35
1099 Magnetic Media
 DONE IN GENERATE 1099 ELECTRONIC FILE SCREEN.
 CAN GENERATE FOR EITHER OF THE 2 YEARS OPEN.

36. Dynamics SL
General
Ledger
Year End
Processing
36
Year End Steps for GL
 LAST MODULE TO CLOSE FOR THE YEAR.
 POST BACK TO PRIOR PERIODS.
 PRINT GL TRANSACTIONS(UNPOSTED) AND GL BATCH REGISTER (H,B,S,U)
STATUS BATCHES.
 CLOSE ALL OPEN GL BATCHES.
 REVIEW AND RELEASE ALLOCATIONS.
 REVIEW GL TRIAL BALANCE/DETAIL GENERAL LEDGER REPORT.
 REVIEW FINANCIAL REPORTS IN FRX OR MANAGEMENT REPORTER.
 GL INTEGRITY CHECK.
 RESOLVE ANY BALANCES PROBLEMS.
 CLOSE THE GENERAL LEDGER.

37. Thrive. Grow. Achieve.
Dynamics SL 2014
Year End Updates
& Processing
Hector Ball - Senior Consultant
January 6, 2015