2018-11-29 Intacct for Nonprofits

1. marcumllp.com
Financial Management &
Accounting Software for Nonprofits
Featuring Sage Intacct
marcumllp.com
Presented by:
Buu-Linh Tran
Date
11/29/18

2. 2
0914000N
What’s on tap
 Introduction & Agenda
 Grant Management Requirements
 Field Office Challenges
 Federal Reporting and Compliance
 Introduction to Sage Intacct
 Intacct – Grant Management Solution
 Demo

3. 3
0914000N
NASBA Requirements
 Learning Objectives
 Identify accounting and compliance challenges faced by Nonprofits
 Sage Intacct’s powerful grant management capabilities
 Sage Intacct software overview
 NASBA Essentials
 Course Update Date: 8/6/18
 Course Review By: Glenn Anstead
 Course Reviewed Date: 8/6/18
 NASBA Field of Study: Information Technology

4. 4
0914000N
Mutual Introductions
 Who’s in the room?
 Your name and organization
 Size of organization
 Current accounting system
 Challenges & concerns with current system(s)
 What would your ideal accounting system look like
 Raffa
 Seth Zarny, Partner
 Buu-Linh Tran, Senior Manager
 Jeremy Taro, Business Development Manager

5. 5
0914000N
Nonprofit & Social Sector Overview
Our mission is be a catalyst for positive, systemic change in our communities.
 Leading consulting firm in the Mid-Atlantic
 Support over 2,000 Nonprofit clients
 300+ specialists on staff at all levels
 Support over 300 Financial System Clients
 Certified System Consultants, Certified Project Management Professionals,
Business Process Consultants
 34 years serving DC, MD & VA
 19 partners, including 12 women partners
 Women-owned firm
 Multi-cultural with diversity at all levels
 Member Affiliations: Leading Edge Alliance, AICPA, ASAE, GWSCPA

6. 6
0914000N
Nonprofit & Social Sector Overview
 Wide Range of Services
 Technology Solutions
 ERP & Accounting Systems Consulting & Implementation Services
 Software Development
 Managed IT Services & CIO Advisory
 Audit and Tax
 Managed Accounting Services
 HR Consulting
 Business Advisory
 Employee Benefit Plans
 Search and Transition Services
 Nationally Recognized
 Top 100 Largest Accounting Firms
 Top 100 ERP VAR (Bob Scott & Accounting Today)
 Top 100 and Fastest Growing Value Added Reseller

7. 7
0914000N
Grant Requirements
 Tracking non-financial data
 Grant Financial Management (over or under budget)
 Financial Reporting
 Global Consolidation
 Donor Reporting
 Allocation of Overhead
 Release restricted funds
 Grant Billing
 Fixed Price
 Time and Material
 Cost plus fee

8. 8
0914000N
Field Office Requirements
 People (priorities/culture/authorities)
 Technical challenges
 Different processes
 Multicurrency
 Different systems
 Locations
 Support/ Financial Reporting
 Reporting to necessary stakeholders (Board of directors, Donors, executives,
program managers, grants managers, etc.)
 Nonprofits must account for:
 Funds, Grants, Projects, Programs, Budget code, and More
 Documentation

9. 9
0914000N
Federal Reporting & Compliance
 Identify tools to assist with federal reporting
 FASB 116 - Accounting for contributions
 ASC 958 - Financial statements for NonProfit Organizations
 Segregation and auditing of uses and sources of funds
 501(c)(3) charitable vs. non-exempt activities
 SF-425 Reporting
 IRS Forms 990, etc.

10. 10
0914000N
Sage Intacct Overview
 Best in class financial management system
 True Software-As-A-Service (SAAS)
 Local Partners
 Annual Subscription Costs
 Preferred provider of the AICPA
 Strong Financial & Accounting Functionality
 Outgrowing QuickBooks
 Nonprofit Focus
 Public Charities
 Private Foundations
 Membership & Trade Associations
 Public Charter Schools
 International NGO’s
 Business Process Automation
 Multi-company / Multi-entity / Multi-currency
 Consolidations
 Superior financial reporting and dashboards

11. 11
0914000N
Sage Intacct Overview
 Very satisfied client base (Over 12,000 Clients)
 Our clients range from $3M - $200M in budget/revenue
 Employee sizes from 10 – 1,000+
 World-class Data Center operations
 99.992% availability for 2017
 Industry leading SLA’s
 SSAE 16 Audited & PCI DSS Compliant / Successful DCAA Audits

12. 12
0914000N
Sage Intacct Partner Ecosystem

13. 13
0914000N
Sage Intacct Demo
 Overview & Dimensions
 Financial Reports & Dashboards
 Grant Reports
 Global Consolidation
 Donor Reports by Budget Code
 Grant Management – Financial and Non Financial Data
 Allocations (Fixed vs. Variable)
 Release of Restricted Funds
 Timesheet, Expense Report, Purchasing
 Billing (T&M and Fixed Fee & Expenses)

14. 14
0914000N
Sage Intacct Dimensions
DIMENSIONS
Customer
or Funder
Vendor
Employee
EntityDepartment
Project
Program
Grant
Class
Item
Who?
Where?
What?
Collect key
data for
analysis

15. 15
0914000N
Fringe Calculation

16. 16
0914000N
Fringe Allocation

17. 17
0914000N
Timesheet Approvals

18. 18
0914000N
Expense Report Approvals

19. 19
0914000N
Purchasing Workflow

20. 20
0914000N
Consolidated Report Notification

21. 21
0914000N
Percent Complete Billing
 Based on the percent of the project completed at a given time, i.e. If percentages for billing
are specified, invoicing will take place only when those percentages are reached
 If no percentages are listed, then the percent completed to date at the time you generate
the invoice, will be billed
 Can be applied at either the Project or Task level

22. 22
0914000N
Milestone Billing
 Enter Sales Order with Billing Template, Project and Task for full contract amount, i.e.
$200,000
 Billing Template – 50%, 40% then 10% Based on Estimated Hours (145 hours)
 Enter Time against Project and Task (hours)

23. Thank You
Seth Zarny, Partner
Seth.zarny@marcumllp.com
Buu-Linh Tran, Senior Manager
BuuLinh.Tran@marcumllp.com
Jeremy Taro, Business Development Manager
Jeremy.Taro@marcumllp.com