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UFE step-by-step: 
an introduction 
Modified from slides by: 
Joaquín Navas & Ricardo Ramírez (December 2009) 
By Sarah Goodier 
ROER4D Evaluation Advisor
Project evaluation is… 
Systematic collection of information about the: 
- activities, 
- characteristics and 
- results 
of project
Project evaluation is… 
Systematic collection of information about the: 
- activities, 
- characteristics and 
- results 
of project to make: 
- judgments about the project, 
- improve or further develop project effectiveness, 
- inform decisions about future programming, 
and/or 
- increase understanding
A collaborative approach means… 
• Maintenance of an ongoing focus on LEARNING. 
• Clarification of ROLES and EXPECTATIONS. 
• Creation of spaces for DIALOGUE. 
• JOINT FOCUS on all issues being investigated. 
• Attention to the VALIDATION of findings. 
• Joint INTERPRETATION of results.
Utilization focused evaluation is… 
A decision-making framework for 
enhancing the utility and actual use 
of evaluations. 
(Patton, 2008a: slide 9)
Utilization focused evaluation is… 
A decision-making framework for 
enhancing the utility and actual use 
of evaluations. 
(Patton, 2008a: slide 9)
Utilization focused evaluation is… 
A PROCESS for helping primary 
intended users (PIUs) select the most 
appropriate content, model, 
methods, theory and uses for their 
particular situation.
Utilization focused evaluation is… 
Evaluation done for and with 
specific, intended primary USERS 
(= PIUs) 
for specific, intended USES.
What are uses? 
“USES” refers to the way real people 
in the real world APPLY evaluation 
findings and experience the 
evaluation PROCESS. 
(Patton, 2008a: slide 9)
Uses in ROER4D: think about 
How would we APPLY evaluation 
findings in ROER4D? 
How can the evaluation PROCESS 
help us?
Utilization focused evaluation is… 
1. Evaluations should be JUDGED by their utility and ACTUAL USE. 
2. No evaluation should go forward unless and until there are primary 
intended users who will use the information that can be produced. 
3. Primary intended users are involved in the process. 
4. Evaluation is part of initial program design. The primary intended users 
want information to help answer a question or questions. 
5. Evaluator’s role is to help intended users clarify their purpose and 
objectives. 
6. Implications for use are part of every decision throughout the 
evaluation – it is the driving force of the evaluation process. (Patton, 
2008a)
UFE in 12 steps: 
1. Assessing program readiness 
2. Assessing evaluator readiness 
3. Identifying primary intended users 
4. Situational analysis 
5. Identification of primary intended uses 
6. Focusing the evaluation 
7. Evaluation design 
8. Simulation of use 
9. Data collection 
10. Data analysis 
11. Facilitation of use 
12. Meta evaluation
Comments/Questions? 
Image by OpenSourceWay available on Flickr under a CC-BY-SA license
References 
Navas, J. and Ramírez, R. (2009). Facilitating UFE step-by-step: a 
process guide for evaluators (Module 1: Steps 1-3 of UFE 
checklist). Available online at: http://evaluationinpractice.files. 
wordpress.com/2010/02/ufe_steps1to3.ppt. 
Navas, J. and Ramírez, R. (2009). Facilitating UFE step-by-step: a 
process guide for evaluators (Module 2: Steps 4-6 of UFE 
checklist). Available online at: http://evaluationinpractice. 
files.wordpress.com/2011/08/sleva2ufe_steps4to6.ppt 
Patton, M. Q. (2008). Utilization focused evaluation. Presentation 
to the AEA. 
Ramírez, R. and Brodhead, D. (2013). Utilization focused 
evaluation: a primer for evaluators. Southbound, Penang. 
Available online at: http://evaluationinpractice.files.wordpress. 
com/2013/04/ufeenglishprimer.pdf
Thank you 
Excluding 
images, 
screenshots 
and logos 
and/or 
unless 
otherwise 
indicated on 
content

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UFE step-by-step: an introduction

  • 1. UFE step-by-step: an introduction Modified from slides by: Joaquín Navas & Ricardo Ramírez (December 2009) By Sarah Goodier ROER4D Evaluation Advisor
  • 2. Project evaluation is… Systematic collection of information about the: - activities, - characteristics and - results of project
  • 3. Project evaluation is… Systematic collection of information about the: - activities, - characteristics and - results of project to make: - judgments about the project, - improve or further develop project effectiveness, - inform decisions about future programming, and/or - increase understanding
  • 4. A collaborative approach means… • Maintenance of an ongoing focus on LEARNING. • Clarification of ROLES and EXPECTATIONS. • Creation of spaces for DIALOGUE. • JOINT FOCUS on all issues being investigated. • Attention to the VALIDATION of findings. • Joint INTERPRETATION of results.
  • 5. Utilization focused evaluation is… A decision-making framework for enhancing the utility and actual use of evaluations. (Patton, 2008a: slide 9)
  • 6. Utilization focused evaluation is… A decision-making framework for enhancing the utility and actual use of evaluations. (Patton, 2008a: slide 9)
  • 7. Utilization focused evaluation is… A PROCESS for helping primary intended users (PIUs) select the most appropriate content, model, methods, theory and uses for their particular situation.
  • 8. Utilization focused evaluation is… Evaluation done for and with specific, intended primary USERS (= PIUs) for specific, intended USES.
  • 9. What are uses? “USES” refers to the way real people in the real world APPLY evaluation findings and experience the evaluation PROCESS. (Patton, 2008a: slide 9)
  • 10. Uses in ROER4D: think about How would we APPLY evaluation findings in ROER4D? How can the evaluation PROCESS help us?
  • 11. Utilization focused evaluation is… 1. Evaluations should be JUDGED by their utility and ACTUAL USE. 2. No evaluation should go forward unless and until there are primary intended users who will use the information that can be produced. 3. Primary intended users are involved in the process. 4. Evaluation is part of initial program design. The primary intended users want information to help answer a question or questions. 5. Evaluator’s role is to help intended users clarify their purpose and objectives. 6. Implications for use are part of every decision throughout the evaluation – it is the driving force of the evaluation process. (Patton, 2008a)
  • 12. UFE in 12 steps: 1. Assessing program readiness 2. Assessing evaluator readiness 3. Identifying primary intended users 4. Situational analysis 5. Identification of primary intended uses 6. Focusing the evaluation 7. Evaluation design 8. Simulation of use 9. Data collection 10. Data analysis 11. Facilitation of use 12. Meta evaluation
  • 13. Comments/Questions? Image by OpenSourceWay available on Flickr under a CC-BY-SA license
  • 14. References Navas, J. and Ramírez, R. (2009). Facilitating UFE step-by-step: a process guide for evaluators (Module 1: Steps 1-3 of UFE checklist). Available online at: http://evaluationinpractice.files. wordpress.com/2010/02/ufe_steps1to3.ppt. Navas, J. and Ramírez, R. (2009). Facilitating UFE step-by-step: a process guide for evaluators (Module 2: Steps 4-6 of UFE checklist). Available online at: http://evaluationinpractice. files.wordpress.com/2011/08/sleva2ufe_steps4to6.ppt Patton, M. Q. (2008). Utilization focused evaluation. Presentation to the AEA. Ramírez, R. and Brodhead, D. (2013). Utilization focused evaluation: a primer for evaluators. Southbound, Penang. Available online at: http://evaluationinpractice.files.wordpress. com/2013/04/ufeenglishprimer.pdf
  • 15. Thank you Excluding images, screenshots and logos and/or unless otherwise indicated on content