Spool Admin

SPAD – SAP Spool
Administration
Rafiq Gajula
21th
May, 2012

SAP Spool Administration
The main objective of SAP spool system are the processing and administration
of print requests as well as the administration of output devices and their
mapping in the SAP System.
Concepts:
1)Knowledge on ISO standard page formats & Custom Page formats
2)Output Controller(Transaction SP01)
3)Device types & its upgradations
4)SAP Printing guide lines
5)Output Devices configuration
SAP Spool system - Objective

Standard paper sizes like ISO A4 & A3 are widely used all over the world.
SAP Spool system - ISO Standard Page formats
Format
Dimensions
in MM(W x H)
Dimensions in
Inches(W x H)
Usage
A1 594 × 841 23 3/8 × 33 Flip charts
A2 420 × 594 16 1/2 × 23 3/8
Drawings, Diagrams, Large
tables
A3 297 × 420 11 3/4 × 16 1/2
Drawings, Diagrams, Large
tables
A4 210 × 297 8 1/4 × 11 3/4
Letters, Magazines, Forms,
Catalogs, Laser printer and
copying machine output
A5 148 × 210 5 7/8 × 8 1/4 Note pads
A6 105 × 148 4 1/8 × 5 7/8
Postcards, Toilet
paper...etc
A7 74 × 105 2 7/8 × 4 1/8 Citizen ID card
A8 52 × 74 2 × 2 7/8 Playing cards

We can print any size of output from SAP, it all depends on what page
format is defined and configured in your SAP system. Most of the standard
page format is already predefined in SAP but often you come across the
situation where the required output doesn’t even come close to any of
this predefined page format.
Create/Change custom page formats for Smart forms / SAP Scripts:
Execute transaction SPAD. By default transaction will not show all the tabs,
you need to click on 'Full administration' to get the desire tab.
SAP Spool system – Custom Page formats

Go to 'Device Types' tabs and hit 'Display' button next to Page Formats.
On next screen hit 'change' button then you will get button to create new
Page format, now press Create button.

Fill in the dimensions of custom page format to be created, and SAVE
Custom page format – ZCNLABEL created successfully.

At this stage you can use this page format in smart form / sap script, however
you can not print that sap script. This information of page dimension is just
for sap script. You will get warning message while adding page format to sap
script ‘There is no form for page format ZCNLABEL’ and error message while
printing 'Device type SAPWIN does not support page format ZCNLABEL’.
Next step is to create Format Type. Remember Format Type should have
same
name as your Page Format name. Start from transaction SPAD, on 'Device
Type’ tab press display button next to 'Format Type'. Click on change then
new button and create Format Type as shown in screen-shot below.

Select page format & orientation and click on SAVE.
Format type – ZCNLABEL successfully created.

To allow printer to use this new Format Type you need to add this format to
device type of printer. You can find the device type of printer from table
TSP03D, it is stored in field PATYPE.
On 'Device Types' table enter Device name and press Display button next to
it.

Press ‘Formats’ button and click on create button & enter 'Format Type'.
Once the format type added to device type, double click on the line (on first
column). On next screen as shown below double click on 'Printer
initialization‘


Inside Printer initialization Printer control commands like vertical &
horizontal spacing, Page length, Page margins…etc can be coded for each
device type of each printer on which you are planning to print the output.
These control commands can be overwrites the actual printer page format
settings of the printer.(i.e., OS level page format settings of printer).
Similar to printer initialization, We can maintain the line feed, form feed also

For more details on Print control commands please refer attached note.
This note is released by SAP for SAPWIN device type. Like these you can find
notes for each and every device type used.

Output Controller – SP01
Purpose
Every user can manage their own spool and output requests in the Output
Controller. Call the output controller using transaction SP01
(Tools → CCMS → Spool → Output Controller) or in the system by choosing
System → Services → Output Controller.

You require administrator authorization to access other users’ requests.
See Authorizations for the output controller
Features
In the output controller, you can:
Check the status of your own current spool requests. To do this, choose
System → Own Spool Requests.
Specify selection criteria for displaying spool and output requests. A list of
spool or output requests then appears that match these criteria.
Output spool requests; that is, the system generates output requests that are
sent to the host spooler, for printing or output on other devices.

Output Controller – SP01
 Display detailed data about a spool or output request and change certain
attributes such as destination printer and the number of copies
 Display the data to be printed and download it as an ASCII file.
 Add spool requests to another spool request.
 Delete requests.

The device type indicates the type of printer to be addressed. When you
define an output device, choose the name of the device type that was
defined in the SAP System for your printer model. SAP provides Generic
(device-independent) device types like SAPWIN, SWINCFC…etc for OS
MS Windows.
The system uses the information in the device type to convert a document
from the internal SAP character representation (spool request in OTF or in
text format) to a device-specific, print-ready data stream (output request).
The device type is the total of all attributes of an output device that the SAP
System must know to control the output device correctly, such as control
commands for font selection, page size, character set selection, and so on.
List of SAP supported device types and its related notes are attached.
Device types & its upgradations
Note1088593-ListoutputwithJapanese_Chinese_Koreandevicetypes_files.zip

Choose the correct device type:
In most cases, the SAP System already provides the appropriate device type
for the printer type for the printer model that you want to use. These
standard device types are completely defined and need no modification or
extension before you use them in device definitions.
Almost all printers are delivered with Microsoft Windows printer drivers. The
system can control these printers with the generic (device-independent)
device type likes SAPWIN, SWINCFC, CNSAPWIN…etc. The Microsoft Windows
spool system then performs the processing of the print data.
If the specified device types are not available, and generic device types
cannot be used, you must create your own device type or edit a copy of an
existing device type. We recommend that only those with specialist
knowledge of the SAP Spool System and printer driver code do this. For more
information, see Defining a New Device Type .

Attributes of a Device Type:
A device type is distinguished by the attributes listed below. If you change an
existing device type or create a new device type, you must change at least
some of these attributes.
Character set: A character set specifies the codes with which characters
must be represented in the print-ready output stream (output request). This
code replaces the generic SAP characters set that is used internally by the
SAP spool system (spool request).
Printer driver: You can specify different printer drivers for printing SAPscript
documents and ABAP lists.
Print controls: Print controls represent printer operations, such as boldface
or changing the font size. These print control are replaced by printer-specific
commands during the creation of the output request from a spool request.
Formats: Formats specify the format supported by the SAP system. The
system differentiates between SAPScript formats (DINA4 and LETTER) and
ABAP list formats (X_65_132 = 65 rows/132 columns).

Page format: A page format is the interface between a format and SAPscript.
It specifies the paper dimensions with which SAPScript can calculate the row
and column lengths.
Actions: Actions are output device-specific commands that are required for
the implementation of a format. The action printer initialization, for
example, can contain a printer command with which the number of rows on a
page is defined. There is a set of actions for every format supported by a
device type.
Defining a New Device Type:
http://help.sap.com/saphelp_nw04/helpdata/en/d9/4a956e51ea11d189570000e829
Copying Device Types:
http://help.sap.com/saphelp_nw70ehp2/helpdata/en/d9/4a957b51ea11d18957000

For Copy/Change of device type please refer attachment.
During upgradations of device types the following cascading font tables are
updated,
1.CFONT_INFO
2.CFONT_MAPPING
3.CFUNICODE_BLOCK
4.CFONT_TEMP_FILE
5.CFONT_CHAR_WIDTH
6.CFONT_MAINLOG (Optional)
For more details please refer below attached notes,
Note17054-Howtocopyorchangeadevicetype_files.zip

The SAP Printing Guide describes the functions of the SAP spool system. This
cross-platform component outputs forms and documents, which are
formatted and passed to a host spool system. You can control all output from
the SAP System and do not need to handle any processing in the host spool
system.
The main tasks of the SAP spool system are the processing and administration
of print requests as well as the administration of output devices and their
mapping in the SAP System.
For complete printing guide lines Please refer Attached PDF document
provided by SAP,
SAP Printing guide lines

Definition
A target device must be specified for the output for every document to be
printed in the SAP system. As the document can be output using not only
printers, but also archiving devices, these devices are called Output Devices
in the SAP system. In the SAP system, output devices are the logical
representations of the real output devices.
Use
You must create a device definition in the SAP system for every output
device. This definition contains all the important data for addressing the
device; otherwise the device cannot be correctly addressed. This data
includes, for example:
Device type, such as SAPWIN or HPLJ4
Name of the spool server (= application server with a spool work process)
Host spool access method (such as frontend or remote)
Destination host (for remote access methods)
Output Devices configuration

Structure
The following fields are mandatory when you are creating an output device,
depending on the printer on which you want to print and from which operating
system you are printing (transaction SPAD → Output Devices → Change→ Output
device → Create/Create using template):
1.Device Attributes
Output device - The name of the printer in the SAP system. It can be up
to 30 characters long, and is case-sensitive.
Short name - The system accesses the printer using this name. It can be
generated automatically.
Device type - Enter the device type that is defined in the SAP system for
the printer model here, such as HPLJ4 for the HP Laser Jet 4000. The generic
device type SAPWIN is available for printing under Microsoft Windows, with
which you can use every device supported by Microsoft Windows, even if the
device type is not defined in the SAP system.
Spool Server - Enter the name of the SAP spool server (application
server with the spool work process) that is to prepare the output for this device
here.

2. Host Spool Access Method
Host Spool Access Method (Operating System spooler) - You select the
type of connection to the printer here. The access method that you must
enter depends on your operating system and print architecture (such as
front end printing, local, and remote printing). It determines how data is
transferred to the host spooler.
Host Printer - Enter the name of the output device as it is specified in the
host system (operating system). Enter the name exactly as it is defined in
the host, that is, with the same capitalization. The name cannot contain
any spaces. If you enter __DEFAULT in this field, the default printer of
your Microsoft Windows PC is addressed
Host - This field appears only for local printing. The input is generated
automatically and depends on the spool server.
Destination host - Fill this field out for remote printing (over a network):
Name of the host that receives the data to be output. This is the host on
which the (SAP)LPD is running.

In addition to these mandatory fields, there are fields that already contain a
default values or that can remain empty. These are required for the type of
printing, but not by the SAP system for controlling the printer, such as tray
and cover sheet information.
For information about creating a device definition for a particular printer,
see the following sections:
Defining Output Devices for Microsoft Windows Printing
Defining Output Devices for UNIX Printing
Defining Output Devices for Frontend Printing Using the SAP GUI for
Windows
Defining Output Devices for Frontend Printing Using the SAP GUI for HTML
Defining Output Devices for Printing Using E-Mail

Our Business Knowledge,
Your Winning Edge.
Thank You 

Spool Admin

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to Spool Admin

Similar to Spool Admin (20)

Spool Admin