Best practice to Rotary Online tools by PDS Logaina Maamoun
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Best practice to Rotary Online tools by PDS Logaina Maamoun DTTS 2015/2016 Rotary District 2451
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Best practice to Rotary Online tools by PDS Logaina Maamoun
- 1. Best Practices for Rotary online tools By Logaina Maamoun, PDS RC Giza Metropolitan
- 2. Before we begin If you see this folder , it means you can reach further information concerning the specific issue by clicking on the folder or the blue characters. This video shows how you do it. In simple words: Enter the slide show mode of this presentation and click on
- 3. Online Tools Communication Proccedure & Resources Archiving PUBLIC IMAGE ADMINISTRATION
- 4. Upload attachments to drive Upload to drive Download
- 5. How well do we utilize our online tools? RI Constitution Article 8 Administration Section 3 — RI and clubs are encouraged to computerize their business operations to speed up and economize the operation of the Rotary organization.
- 6. District Social Media Committee role ● Supports the District in the use of social media & submit one to one technical help for best practice ● Develop or gather Help resources for each tool ● Keep track of new SM created by Clubs, Rotaract and Interact ● Awareness to Public of DISTRICT’s social media presence ● Stays abreast of technological advances in social media
- 7. District Public Image Committee role ● Keep track of clubs & committees' activities (with your help) ● Awareness of New Identity ● Press Release and other PI activities guidelines ● Produce a unified marketing message that can facilitate better understanding of our activities.
- 8. Chairs of Committees Role Submit your activities and projects to Social Media, Website & magazine Promote Web & social Media in your mail signature ● PLANNING & ORGANIZING >invitation - prior activity - Committee page announcements >>> District Committees’ activities - District Bulletin Board >>>> Rotarian & Club page ● IMPLEMENTATION - parallel activity ● PROMOTING - after activity - Committee page announcements >>> District Committees’ activities - District’s Spotlights and/or Home page head banner socialmediad2451@gmail.com rotaryd2451@gmail.com
- 9. Assistant Governor roles ● E-resources on D-website & Learning Center of RI ● Google drive archive & use of Club's official e-mail ● Assures the submission of goals (Rotary Club Central) ● Assures the update of the club's & members' data ● The club's activities to its Social Media, District Website (club page) and magazine ● Rotaract & Interact members. Promote Web & social Media in your mail signature
- 10. ● We hide away mostly all technical aspects related to web design, layout and content. ● The design tools allow us to focus instead on our content and message. ● Which allows our Webmaster to present the technical support needed to club officers. ● No double efforts on RI & District website. Fully Integrated.
- 12. ● Point system for attending each and every Rotary event. • Automatic recording of club meetings attendance. (By just showing and having your phone in pocket)
- 13. • Have your own history of attended events. • The district has its history of events in one place with statistical data.
- 14. Easy access to District & Club calendars to preview all events. (By one click on your phone) Map support for directions for every meeting venue. ( By one click)
- 15. E-Resources & learning Library
- 16. Learning Center
- 17. E-Training March 2015: Member access & Webinars April 2015: Club Central Goals & Mobile Application May 2015: Online Planning guide June 2015: Resources & Hangouts August 2015: Members data & classifications September 2015: Social Media October 2015: Clubrunner November 2015: TRF givings December 2015: Awards
Editor's Notes
- A best practice is a technique or methodology that, through experience and research, has proven to reliably lead to a desired result. A commitment to using the best practices in any field is a commitment to using all the knowledge and technology at one's disposal to ensure success.
- Every organization, regardless of the field, has administrative duties that need to be handled in order for the organization to remain organized and run efficiently. - Collecting information - Sorting information - Finding information Public Image Internally: Club bulletin Committee and project communications Closed user group social media Externally Website Press releases Public facing social media District Magazine Letters
- When you receive an e-mail with attachments you just click the drive sign that will show, it will open a drop list of your drive folders and sections choose your saving spot and save. You also have the option to download by clicking the downward arrow.
- Success and failure factor “ Knowledge Utilization” According to July 2014 Report With 19 million users, Egypt is ranked first among the Arab region countries that use Facebook, 26% and 17th worldwide in terms of audience size, according to a recently issued report. This represents 1.4% of global Facebook users. Leadership Communication Knowledge Utilization
- Since it is not a fad and it is a revolution of marketing and communication, a district committee has been established for the Social Media. This year 2014/2015 was an analytical based year more than an executional one. Best returns are expected in two years depending on the engagement of District team in the process of awareness and interaction. In order to understand the role of District chair committee and AGs we need to know the SMC role and the PI committee role and should be able to differentiate between them. At the heart of every club, Strong meaningful committee Marketing Officer – to promote the image of Rotary PR Officer – to create the newsworthy stories and raise the profile Bulletin Editor – to inform internally Webmaster – to create and maintain the external club image Social Media Officer – to get the local community talking about Rotary Photographer – to make every story come alive
- In unified marketing, you cross promote your communications media. Rotary Image New Rotary branding Available from RI and RIBI website Customizable to include club name RIBI templates for letterhead, memo, compliment slip and business cards ▪ RIBI “We’re for communities” Helps the public understand what we do Use it The video Home page of your website Link to it from social media ▪ The logo Press releases – Standard RIBI PR template has a statement Website Facebook etc. Stationary
- Please stick to the District communication plan. Please copy the rotaryd2451@gmail.com in your invitation mails. Have good photos, have flyers, write press releases using the New Identity guide. Please do not ignore detailed records & documents holding. Conduct a budget for your events copy the DT Keep your records & documents and send it to DT Please send your Progress reports and press releases. Send your photos, reports, press releases to the district committee page.
- Assistant Governor timeline
- Besides being the official window for organizations. Administration Purposes Archiving and Historical Records Public Image >>>> - Web visitors (Partners, Potential Members, Donors & Sponsors) - Online Magazine version (previous issues) - District Social Media hub