YEO Preconvention - Training Counselors
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YEO Preconvention - Training Counselors
- 1. 2019 YEO Preconvention Training and Inspiration to become the best CounselorWS 4.2 – Josephine Goetz, George Sundararaj, Roger Pollok
- 2. 2019 YEO Preconvention Let’s start Welcome to our Workshop
- 3. 2019 YEO Preconvention •WHO •WHY •HOW •LET’S TALK Hello! Welcome to our Workshop 4.2 –Training and inspiration for Counselors
- 4. 2019 YEO Preconvention Josephine Goetz WHO George Sundararaj Roger Pollok
- 5. 2019 YEO Preconvention YOUTH EXCHANGE HANDBOOK • Provides guidelines and role descriptions for Counselors • Train all Rotarian and non-Rotarian volunteers • Select a Rotarian counselor to support the exchange student • Counselor must receive specialized training (Origin: YOUTH EXCHANGE HANDBOOK 746-EN) WHY The importance of Counselor training
- 6. 2019 YEO Preconvention • Selecting the Rotarian Counselor • Know Counselor responsibilities • Communication With Students / Host-Parents / Host-Club HOW Becoming the best Counselor for your Student
- 7. 2019 YEO Preconvention • Selecting the Rotarian Counselor • Know Counselor responsibilities • Communication With Students / Host-Parents / Host-Club HOW Becoming the best Counselor for your Student
- 8. 2019 YEO Preconvention A Counselor must: • Be assigned to every inbound and outbound A Counselor should: • Enjoy working with young people • Be an advocate for the student • Be trained to respond to problems • Be of the same gender as the student • Not be a member/friend of the host family WHY A Counselor‘s Profile – the official part
- 9. 2019 YEO Preconvention The best Counselor: WHY A Counselor‘s Profile – the social part
- 10. 2019 YEO Preconvention • Selecting the Rotarian Counselor • Know Counselor responsibilities • Communication With Students / Host-Parents / Host-Club HOW Becoming the best Counselor for your student
- 11. 2019 YEO Preconvention Responsibilities • Contact • Help • Information • Serve • Explain • Look after C H I S E L
- 12. 2019 YEO Preconvention • Selecting the Rotarian Counselor • Know Counselor responsibilities • Communication With Students / Host-Parents / Host-Club HOW Becoming the best Counselor for your student
- 14. 2019 YEO Preconvention Communication Potential Problem Areas: Host families – Language – School – Public – Mental / Emotional - Adaption Foto von David Morris von Pexels
- 15. 2019 YEO Preconvention How to manage problems: Incident PROBLEM Root cause analysis Diagnosis Need for Change and Action Communication
- 16. 2019 YEO Preconvention HOW Helpful resources https://www.shutterstock.com/de/video/clip-13707584-connecting-people-business-network-social-media-service
- 17. 2019 YEO Preconvention Evaluation of the Development HOW Helpful resources
- 18. 2019 YEO Preconvention To become the best COUNSELOR Foto von Winnie The Pooh von Pexels
- 19. 2019 YEO Preconvention To become the best COUNSELOR
- 20. 2019 YEO Preconvention - pretty much best friends - To become the best COUNSELOR
- 21. 2019 YEO Preconvention This is our mission: “The best year of my life” • To become global citizens • Learn a new language and culture • Become future leaders • Build lasting friendships around the world
- 22. 2019 YEO Preconvention LET’S TALK! WHAT IS YOUR BEST PRACTICE?
- 23. 2019 YEO Preconvention Download link for your short Handbook https://bit.ly/HB00K
- 24. Don’t forget to rate this session in the Rotary Events app!
- 26. 2019 YEO Preconvention Image sources: fotolia.com https://www.shutterstock.com/de/ Pixabay. https://www.pexels.com/de-de/ https://www.openheartscamp.org/ https://sites.google.com/site/newlooksasmariposa2510/ma riposa/evolucion
Editor's Notes
- Good Morning everybody, hope you are fine this morning and today is tuesday let us start to our workshop!
- „Fasten your seatbelts“ because we have a lot stuff today and only 40 minutes time!
- Our agenda for today is WHO we are WHY Counselor training is important And most important how it can be done, that Counselors become the best friend of Exchange Students – we say it is the best job in Rotary! In the second part of the workshop, we would like to hear from you about your great ideas on being the best counselor possible. So, Ready? lets start…
- My name is ..... a SHORT presentation of each of us Name, how long with Rotary, connection to the Youth Exchange and Counselor position
- The Youth Exchange Handbook – here you see the the cover of the latest one – is looking for a safe and well hosted stay for all exchange students. Everybody - Rotarian and non-Rotarian volunteers have to be trained and the Rotarian Counselor must receive a specialized training. That is WHY we will have this workshop and take a closer look into this topic
- We will tell you something about the selection, and what are the responsibilities and of course who will be the partners to whom you will be in contact and communicate to.
- First of all is to find someone. What are the landmarks, if you have to find a Rotarian Counselor and of course you will find the best one, isn't it?
- (Origin: YOUTH EXCHANGE HANDBOOK 746-EN) Because every exchange student must have a counselor, it is CRUCIAL that the YEO finds someone who fits into the profile – to find the right person! When assigning exchange students to a counselor consider these points: Apart from this formal information - How can you identify the right person?
- This would be the BEST counselor possible! - Takes interest the Student‘s „world“ - Is welcoming, generous and hospitable - Is active, communicative and supporting - Takes time and enjoys spending it with young people - Is an understanding and reliable advocate for the student - Stays in frequent contact with the Student throughout the year - Anticipates and knows how to support the Student to tackle smaller and bigger problems that may arise Crucial moments during the years when the Counselor should be supporting: Starting of School, changes of host families, birthdays and holidays, during homesickness , finding friends Bild: https://www.openheartscamp.org/
- One of the first questions of a candidate might be WHAT I HAVE TO DO? HOW MANY TIME IT WILL COST? WHAT ARE MY RESPONSIBILITIES?
- A Rotarian COUNSELOR can be a very important person to an exchange student and form his next period, perhaps as a sculptor: -> Keep contact before arrival, during the year, after returning home -> Help with Adaptation and finding into the „new“ life -> Make sure the Student has all necessary information, relevant for club, family, YEO, student‘s home country, school, etc.. And share them with the relevant people -> school trips, rotary trips, national holidays, club events, … -> Serve as a friend, an advocate and companion -> Explain how the new life works, culture, differences and similarities, history … mediate between people -> Look after for the exchange student, support them in tackling problems / Challenges
- One of the simple secrets for a successfull exchange - we tell our In- and Outbounds is: COMUNICATE - COMUNICATE - COMUNICATE
- Here you see, where the counselor is expected to be communicating and which reporting lines are connected to the counselor‘s role
- There are a lot of potential areas problem areas, for example: Public: contact with public, contact with neighbours, exposure to public life, political situation, safety measures, „freedom of movement“, … country specific Counselor should take to role of a mediator to help adaption
- The most important part is the dialogue – only this can help to tackle and solve problems A big table, all relevant people connected in positive atmosphere to find a common solution
- The counselor should stay connected to: Inbound Host parents School and other Activities Rotary Club YEO And should know Rotary officials like Youth Protection Officer and other relevant functions https://www.shutterstock.com/de/video/clip-13707584-connecting-people-business-network-social-media-service
- https://sites.google.com/site/newlooksasmariposa2510/mariposa/evolucion The counselor should be a close companion for the personal growth of the student
- The finish line is in sight! Before hearing your thoughts on best practices for counselors - do you perhaps know this scene?
- It was a French movie from 2012 INTOUCHABLES – and the German title ZIEMLICH BESTE FREUNDE – „pretty much best friends“ – reminds me to what in my opinion a counselor should become: a good friend. To be friends, it does not matter where you come from, how old you are, what status you have.. You just need a huge heart to care! These young people are in an important phase of their lives and need qualified help to our goal:
- That‘s what we want and what our mission is, every year: The best year of my life, because Students learn a new language, discover another culture, and truly become global citizens. Counselors, who became real friends helped students unlock their true potential to: Develop lifelong leadership skills Learn a new language and culture Build lasting friendships with young people from around the world
- What have your experiences been? What are your best practices? Maybe there are some questions or statements?
- If you would like to have a small handbook, we prepared a short link from which you can download your small HANDBOOK – thank you for beeing our guests this morning.
- Thank you so much again and enjoy PreConvention and Hamburg!