Presentation on Mobility and Temporary Assignments, David Cagney, Chief Human Resources Officer for the Civil Service, Ireland, at the SIGMA webinar held on 15 December 2020.
2. Mobility
Aims
• Increased organisational capability and diversity
• Structured means of skills transfer/matching
• Meet staff demand (No 1 issue in Employee Engagement Survey)
• Strengthens concept of One Civil Service
• Supports personal development and sharing of experience
Scheme replaces 5 legacy arrangements
1
MOBILITY
SCHEME
Central
Transfer
list
Central
Application
Facility
Head to
Head
transfers
Expressions
of Interest
Ad hoc
Secondments
3. Mobility - How
• Phased introduction of schemes by grade 2017-2020
• Collaboration with Civil Service HR community
• On-line Portal
• Integrated Mobility Map
2
https://hr.per.gov.ie/career/civil-service-
mobility/#co%20and%20eo%20mobility%20scheme
4. Scheme Overview
3
Clerical/Executive
Officer Scheme
Principal Officer
Scheme
AO/HEO/AP Schemes
• Advertisement/Skills-
based (AP)
• Went live Nov 2020
• AO/HEO to go live Jan
2021
• Mix of Advertisement
& list-based
• 1 in 6 vacancies to be
filled
• Generalist list-based
• Went live 2017
• 5,000 (25%) staff
registered
• 1 in 2 CO posts & 3 in 20
EO vacancies to be filled
• 550 moves to date
• Advertisement/Skills-
based
• Went live 2015
• 1 in 6 vacancies filled
• 60 roles filled to date
Criteria for application of Mobility:
2 years’ service, or more, in the current grade;
2 years’ service, or more, in the current organisation;
2 years’ service, or more, in the current geographical location;
Performance Review rating of ‘Satisfactory’ for the previous working year;
and
Successful completion of probation
5. Senior Public Service Mobility
• Breaks down cultural silos at Management Board level
• Opportunity for deployment of talent in pursuit of common
Governmental and civil service goals and priorities
• SPS Mobility Protocol - 2012. Streamlined, time-bound
process
• Does not replace open competition for senior posts
• 27 posts filled to date
Governance
4
SPS Mobility
Subgroup
SPS
Management
Committee
Civil Service
Management
Board
6. SPS Mobility Process
5
Mobility or Open
Competition
Filling of vacancy sanctioned. SPS Mobility Subgroup decides
whether post should be advertised for mobility first (some
tech posts filled directly through open competition)
Advertise post
to SPS
Job description is advertised to SPS members via e-mail.
2 week deadline. Administered centrally, by CS HR
Division
Applications
sent to SG and
Subgroup
CV and letter of application submitted by applicants.
Applications sent to SG and SPS Mobility Subgroup. SG
meets applicants to discuss role. If no applications, post
filled through open competition
Decision on
filling of post
SG makes recommendation to SPS Mobility Subgroup for
approval. Timelines for move agreed between giving and
receiving Dept.
9. Conclusion…
• Mobility process in place for all levels supports
skills match and resilience of the civil service
• Impact of new ways of working (Hybrid Working)
may impact on mobility – time will tell…..
• Temporary Assignment Scheme has the potential
to strengthen the agility of the service to meet
critical changing needs.
8
Editor's Notes
Redeployment first – as most efficient way to move staff. In the HSE this equated to 5% of staff
Important to note in March 2020 – country was in lockdown many Civil and Public Servants were not able to do their roles (Civil Service technology – closure of schools and local authorities) – hence the figures available