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Mobility and temporary assignments, David Cagney, Ireland, SIGMA, 15 December 2020

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Presentation on Mobility and Temporary Assignments, David Cagney, Chief Human Resources Officer for the Civil Service, Ireland, at the SIGMA webinar held on 15 December 2020.

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Mobility and temporary assignments, David Cagney, Ireland, SIGMA, 15 December 2020

  1. 1. © OECD Are HRM practices in your organisation resilient and agile enough to address the next COVID-like crisis? Mobility and Temporary Assignments David Cagney Chief Human Resources Officer for the Civil Service, Ireland Virtual event – 15 December 2020
  2. 2. Mobility Aims • Increased organisational capability and diversity • Structured means of skills transfer/matching • Meet staff demand (No 1 issue in Employee Engagement Survey) • Strengthens concept of One Civil Service • Supports personal development and sharing of experience Scheme replaces 5 legacy arrangements 1 MOBILITY SCHEME Central Transfer list Central Application Facility Head to Head transfers Expressions of Interest Ad hoc Secondments
  3. 3. Mobility - How • Phased introduction of schemes by grade 2017-2020 • Collaboration with Civil Service HR community • On-line Portal • Integrated Mobility Map 2 https://hr.per.gov.ie/career/civil-service- mobility/#co%20and%20eo%20mobility%20scheme
  4. 4. Scheme Overview 3 Clerical/Executive Officer Scheme Principal Officer Scheme AO/HEO/AP Schemes • Advertisement/Skills- based (AP) • Went live Nov 2020 • AO/HEO to go live Jan 2021 • Mix of Advertisement & list-based • 1 in 6 vacancies to be filled • Generalist list-based • Went live 2017 • 5,000 (25%) staff registered • 1 in 2 CO posts & 3 in 20 EO vacancies to be filled • 550 moves to date • Advertisement/Skills- based • Went live 2015 • 1 in 6 vacancies filled • 60 roles filled to date Criteria for application of Mobility:  2 years’ service, or more, in the current grade;  2 years’ service, or more, in the current organisation;  2 years’ service, or more, in the current geographical location;  Performance Review rating of ‘Satisfactory’ for the previous working year; and  Successful completion of probation
  5. 5. Senior Public Service Mobility • Breaks down cultural silos at Management Board level • Opportunity for deployment of talent in pursuit of common Governmental and civil service goals and priorities • SPS Mobility Protocol - 2012. Streamlined, time-bound process • Does not replace open competition for senior posts • 27 posts filled to date Governance 4 SPS Mobility Subgroup SPS Management Committee Civil Service Management Board
  6. 6. SPS Mobility Process 5 Mobility or Open Competition Filling of vacancy sanctioned. SPS Mobility Subgroup decides whether post should be advertised for mobility first (some tech posts filled directly through open competition) Advertise post to SPS Job description is advertised to SPS members via e-mail. 2 week deadline. Administered centrally, by CS HR Division Applications sent to SG and Subgroup CV and letter of application submitted by applicants. Applications sent to SG and SPS Mobility Subgroup. SG meets applicants to discuss role. If no applications, post filled through open competition Decision on filling of post SG makes recommendation to SPS Mobility Subgroup for approval. Timelines for move agreed between giving and receiving Dept.
  7. 7. © OECD Temporary Assignments The Temporary Assignment policy and scheme was developed to manage immediate and significant demands in terms of assignments to the Health Services and other Departments/ Offices that were responding on the frontline of COVID-19 in March 2020. The policy set out the following key principles to allow expedient transfer of staff across the public service for the first time in the history of the State: • All organisations included in scheme • Staff remained on parent-payroll with open line-management contact • All assignments to be temporary in nature with staff returning to their parent organisation • Training and up-skilling to be provided as necessary Prior to the launch of the policy and scheme, significant redeployment occurred within sectors and departments. Within our Health Services 5,000 staff were moved into critical/frontline roles The policy firstly provided the framework for bi lateral movements. Key achievements included: • 1,800 trained for contact tracing from all public sectors • 300 staff assigned to Social Protection from within the Civil Service • Development of a Frequently Asked Questions (FAQ) document to assist departments and manage industrial relations
  8. 8. © OECD Temporary Assignments Scheme However beyond a policy and principles, we agreed that a central scheme would also be required – both for the immediate and future threat which could not be quantified. Scheme Design & Outcomes • Staff on non-essential/non-critical work identified by all organisations • Identified staff required to register on-line through ‘Public Appointments Service (PAS)’ • PAS conducted a skills and location match where required • By end of March 6,000 registered with scheme with 11,000 Special Needs assistant also registered for a specific purpose in Health Services • However less than 100 assigned due to the diligence of the Irish people resulting in the flattening of the anticipated surge • As organisations returned to ‘normal’ there was less staff available • Health Sector then scaled up recruitment in recognition of COVID-19 longer term impact Key Learnings • A crisis can focus the mind – policy and processes needs to be agile • Scheme provided a key assurance to public of essential service continuity and can be re-activated as required
  9. 9. Conclusion… • Mobility process in place for all levels supports skills match and resilience of the civil service • Impact of new ways of working (Hybrid Working) may impact on mobility – time will tell….. • Temporary Assignment Scheme has the potential to strengthen the agility of the service to meet critical changing needs. 8

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