SharePoint Cincy Conference 2014

SharePoint Cincy June 6, 2014
Sponsorship Package

www.SharePointCincy.com

SPONSOR / EXHIBITOR
INFORMATION 2014

About SharePoint Cincy
Do you want to connect with the companies, IT management and staff who use Microsoft SharePoint products and services in the
Greater Cincinnati/Kentucky and Dayton/Columbus marketplace? If so, then you want to be a part of this conference where you
will network with an incredibly rich and diverse set of potential customers from our region - all in one place.
In its fourth year, SharePoint Cincinnati is a must-attend event for many returning sponsors and has been a sold-out conference
since it’s inception.
RICH, DIVERSE, COMMITTED AUDIENCE
•
A distinguishing aspect of SharePoint Cincy is the event’s rich audience mix and their commitment to the event – as
demonstrated by their paying a registration fee. This diverse attendee mix and strong commitment provides unique benefits
for sponsors and attendees.
•
Nearly 400 professionals from a wide range of companies, industries, and roles have attended past SharePoint Cincy events.
The participants from past events came from large Fortune 500 Companies (e.g., P&G, Kroger, Scripps, Great American
Insurance Children’s Hospital) as well as small/mid-size companies, they came from all sectors (e.g., Healthcare, Higher
Ed, Financial Services, IT services etc.), and they came from a wide variety of IT and business roles – CIO/decision
makers, Application Developers, System Admins, Information Architects, Site/Content Owners, and IT Professionals.
SharePoint Cincy is held at the NKU METS Center, located only minutes from downtown Cincinnati and the
Cincinnati/Northern Kentucky International Airport.

www.sharepointcincy.com

About SharePoint Cincy
STRONG, RELEVANT CONTENT
•
SharePoint Cincy brings together National and Regional thought leaders, Microsoft Certified Trainers, Microsoft engineers
and Microsoft MVPs and MCMs all in one place to present across a wide range of tracks/topics: Creating Business
Value, Application Development, Infrastructure/Admin, Enterprise Content Management, Workflows, Business
Intelligence, Mobility, Cloud, and Social Networking.
•
We rigorously screen the breakout session topics/speakers so they are relevant and actionable for participants (no sales
pitches). Session topics/speakers are a good mix of real-world case studies presented by “customers” as well as relevant
technical sessions presented by “providers”. As an event sponsor, you have the opportunity to submit speaker proposals for
one of the scheduled Breakout Sessions. Past speakers include IT Executives from Kroger, Vantiv, Nationwide Insurance, and
Wright Patterson Air Force Base as well as leaders from Microsoft Corporate and MVP’s.

SharePoint Cincy will be held at the METS Center facility on 6/8/2014. 400 participants are expected to attend this all-day event.
We will feature an exhibit hall for promoting your SharePoint-related products and services and there are several other high
value/visibility opportunities throughout the event.


Become a Sponsor
Take advantage of our comprehensive pre-show promotions. With early
contracts, your company will get months of valuable exposure and tons of impressions
by being associated with our promotional efforts.
Nine Great Reasons for Sponsoring SharePoint Cincy
1. By committing early, you build awareness of your company and create interest in your products/services to a highly
qualified, targeted audience interested in and using SharePoint - as a result of our show promotions.
2. By committing early you enjoy the early bird discount!
3. SharePoint Cincy is easy to staff. The show schedule and layout is arranged to maximize productivity and networking
with attendees.
4. You’ll talk to attendees in a relaxed and intimate atmosphere. Coffee breaks and the reception area are in and next to
exhibit hall so you will have plenty of opportunity to meet each attendee.

5. Our concentrated attendance of 400+ SharePoint buyers and influencers means you can spend quality time with each
person.
6. SharePoint Cincy is the only SharePoint Conference located in the technology-rich Cincinnati area.
7. Attendees will learn from the brightest minds in the SharePoint community. Many of our speakers are either Microsoft
engineers or have achieved MVP status based on their in-depth knowledge of SharePoint.
8. You get to meet and sell to all of the area’s SharePoint user community across the spectrum of admins, developers, IT
managers and information workers.
9. SharePoint is HOT and growing! Don’t leave this growing market open to your competition.


Last Year’s Agenda

The 2014 Agenda is under development.
However, the 2013 agenda provides a good idea of content and the day’s schedule.

Past Sponsors & Exhibitors
• Ascendum

• Kizan

• Aspect

• KnowledgeLake

• AvePoint

• MAX Technical Training

• BrainStorm

• Metalogix

• Cardinal

• Microsoft

• CBTS

• Newsgator

• Center for Applied Informatics

• PCMS IT Advisor Group

• Cincinnati SharePoint Users Group

• SDS

• The Circuit

• SIS

• Dayton SharePoint Users Group

• Sogeti

• Dell

• Streamlined Studio

• Focal Point Solutions
• Information Control Corporation
• K2
SharePoint Cincy will
feature an Exhibit Hall for
attendees to meet with
conference Sponsors.


2014 Sponsor Benefit Overview
Branding and Networking Benefits

Title

Platinum

Welcome Role for Company Executive Opening Session
5 minute presentation during opening session



Printed advertisement in show guide





High Visibility Logo in Conference App 





Digital Ad on Conference Website (thru October 2014) 





Introduction of a Breakout Session Speaker





VIP Passes

10

Bronze



Sponsor Logo on Twitter Feed 

Exhibitor



Exclusive Sponsor Branding on WiFi Connection Page 

Gold



4



Attendee Bag Insert
Private Meeting Space ($1500)
Sponsor recognition in General Session Presentation
Press Releases posted to SPCincy FB page (Thru October 2014) 

1st

Right of Refusal


2nd Right of


Refusal

3rd

Right of Refusal







2/month

2/month

1/month

Company Logo in Show Guide









Digital Recognition at Event









Logo included on SPCincy Sponsor Slides in all Speaker Decks









Logo/Link included on SPCincy Website











Logo included in SPCincy Facebook Page 












Logo included in all conference materials pre and post event
6' draped table in central area
Post-show attendee information for all attendees. **
Pre-show registration List 
Speaker Proposals
Exhibitor Passes
Commit By









First Pick

Second Pick*

Third Pick*









Can Purchase $200

Can Purchase $400

Can Purchase $500

Priority

Priority

Can Submit

Can Submit

Can Submit

4

4

2

2

1

Title

Platinum

Gold

Exhibitor

Bronze

March 7, 2014 (12 weeks out ) (20% savings)

$ 9,995

$ 6,495

$ 4,495

$ 2,495

$ 795

April 25, 2014 (6 weeks out) (10% savings)

$10,995

$ 7,145

$ 4,945

$ 2,745

$ 875

after April 25

$11,995

$ 7,795

$ 5,395

$ 2,995

$ 955

 New Sponsor Benefits and Branding Opportunities


Title Sponsorship Benefits
Title Sponsor (Exclusive) receives highest impact and visibility throughout the event.

B R AN D P L AC E M E N TS
• Welcoming role for the company executive in Opening Session
• Five Minute Presentation during Opening Session
• Exclusive Logo on WiFi Connection Page 
• Exclusive Logo on Conference Twitter Feed 
• High Visibility Logo in Conference App 
• Digital Ad on Conference Website 
• Top Company Logo on sponsor slides in all Speaker Decks
• Top Company Logo/Link displayed on event website
• Top Company Logo in pre-event promotional materials sent out
leading up to event
• Top Company Logo in show guide distributed to all attendees
• Top Company Logo displayed at General Session Presentations
• Digital Recognition on various monitors throughout event
• Full-page 4 color ad on Outside Back Cover of Show Guide
• Top Company Logo on SPCincy FaceBook® page 
• Two press releases posted to SPCincy FaceBook ® page per
month through October, 2014 
• Top priority in considering Breakout Session Speaker Proposals
and opportunity for multiple submittals *
• Company literature inserts (unlimited) in attendee bags

NETWORKING
• 4 conference passes for company employees ($1200 value)
• 10 VIP passes for staff, clients, and prospects ($3000 value)
• Post-show attendee list for sales and marketing efforts
received days before all other sponsors
• First pick for 6’ exhibit table in Exhibitor Hall
• First right of refusal to secure Private Meeting Space in
Executive Conference Room at $1500. 
• Qualified to purchase pre-show registration list for minimal
$200. 
SPONSORSHIP FEE
Commit by March 7 (12 weeks out) = $ 9,995 (20% savings)
Commit by April 25 ( 6 weeks out) = $ 10,995 (10% savings)
After April 25th
= $ 11,995

* All submissions for Breakout Session Presentations are subject
to the approval of the event Content Committee.


Platinum Sponsorship Benefits
Platinum Sponsors will receive high impact and visibility throughout the event.


NETWORKING

• High Visibility Logo in Conference App 


• Digital Ad on Conference website 

• 4 VIP passes for staff, clients, and prospects ($1200 value)

• Introduction of a Breakout Session Speaker
• Prominent Company Logo on sponsor slides in all Speaker Decks

received days before Gold sponsors

• Prominent Company Logo/Link displayed on event website

• Second** pick for 6’ exhibit table in Exhibitor Hall

• Prominent Company Logo in pre-event promotional materials sent
out leading up to event

• Second right of refusal to secure Private Meeting Space in

• Prominent Company Logo in show guide distributed to all
attendees

• Qualified to purchase pre-show registration list for minimal
$400. 

• B/W ad on Inside Back Cover of Show Guide
• Platinum Sponsor recognition at General Session Presentations
• Prominent Company Logo on SPCincy FaceBook® page 

SPONSORSHIP FEE
After April 25th
= $ 7,795

• Two press releases posted to SPCincy FaceBook ® page per
• Priority consideration for Breakout Session Speaker Proposals*
• Company literature inserts (unlimited) in attendee bags

** In order of sponsor registration


Gold Sponsorship Benefits
Gold Sponsors will receive branding impact and visibility throughout the event.


NETWORKING

• Company Logo on sponsor slides in all Speaker Decks


• Company Logo/Link displayed on event website


• Company Logo in pre-event promotional materials sent out
leading up to event

• Third** pick for 6’ exhibit table in Exhibitor Hall

• Company Logo in show guide distributed to all attendees

• Third right of refusal to secure Private Meeting Space in

• Gold Sponsor recognition at General Session Presentations

• Qualified to purchase pre-show registration list for $500. 

• Company Logo on SPCincy FaceBook® page 
• One press release posted to SPCincy FaceBook ® page per

SPONSORSHIP FEE
After April 25th
= $ 5,395

• Can submit Breakout Session Speaker Proposals. (priority
consideration goes to Title and Platinum Level Sponsors)*

Move Up To Platinum Level To Receive:

• Company literature insert (One single page /item) in attendee
bags

•

4 Exhibitor Passes ($1200 value)

•

4 VIP Passes ($1200 value)

•

High Visibility Logo in Conference App 

•

Digital Ad on Conference website 

•

B/W ad on Inside Back Cover of Show Guide

•

Prominent Company Logo & Link on Conference website

•

Introduction of a Breakout Session Speaker

•

Priority consideration for speaker assignments

•

2nd Right of Refusal on Private Meeting Space

•

Pre-show registration list for only $400



Exhibitor Level Benefits
Exhibitor Level Participants will receive the following benefits


NETWORKING

• Company Logo on sponsor slides in all Speaker Decks



• 6’ exhibit table in Exhibitor Hall

leading up to event


SPONSORSHIP FEE
After April 25th
= $ 2,995

consideration goes to Title, Platinum, and Gold Level Sponsors)*

Move Up To Gold Level To Receive:

• Company Logo in show guide distributed to all attendees

•
•


Third** pick for exhibit table location

•


Post-show attendee list for sales and marketing
Gold Sponsor recognition at General Session Presentations

•

One press release posted to SPCincy FaceBook ® page per month
through October, 2014 

•

Third right of refusal to secure Private Meeting Space in Executive
Conference Room at $1500. 

•

Qualified to purchase pre-show registration list for minimal $500. 

•

Company literature insert (One single page/item) in attendee bags


Bronze Participation Benefits
Bronze Level Participants will receive the following benefits


NETWORKING


• 1 conference pass for a company employee ($300 value)


• Cocktail table in Registration Area 

leading up to event
consideration goes to Title, Platinum, and Gold Level Sponsors)*

SPONSORSHIP FEE
Commit by March 7 (12 weeks out) = $ 795 (20% savings)
Commit by April 25 ( 6 weeks out) = $ 875 (10% savings)
After April 25th
= $ 955

Move Up To Exhibitor Level To Receive:
•


Company Logo on sponsor slides in all Speaker Decks

•

Company Logo in show guide distributed to all attendees

•

6’ exhibit table in Exhibitor Hall

•

2 conference passes for company employees ($600 value)

•

Digital Recognition on various monitors throughout event


Meal & Reception Sponsorships
LUNCH SPONSOR -- $2,195
• Table “Banners” w/company logo
• Podium Recognition
LUNCH PRESENTATION -- $4,695 (supersedes “Lunch Sponsor”)
• Podium Introduction/Recognition as part of introduction
• 15-20 minute presentation in main ballroom during lunch
• Table “Banners” with company logo
“SHAREPINT” RECEPTION SPONSOR -- $3,195
• A fun closing reception where attendees can relax with a
beer, wine or soft drink.
• Table “Banners” with company logo
BREAKFAST SPONSOR -- $1,595
• Buffet “Banners” with company logo

MORNING/AFTERNOON BREAK SPONSOR -- $1,095 (each)
• Buffet “Banners” with company logo
SNACK STATION SPONSOR -- $ 500 
• Company Logo imprinted napkins
• Signage at beverage and snack stations



Additional Sponsor Opportunities
LANYARD SPONSOR -- $ 425 
This high visibility branding opportunity will feature your company logo and message around the necks of all conference attendees and
speakers.
OFFICIAL SPCINCY BAG SPONSOR -- $ 725 
Create a moving billboard - feature your company's logo on the official show bag
CONFERENCE MOBILE APP & WIRELESS PORTAL SPONSOR -- $ 1895 
Enjoy high profile branding exposure as provider of the Conference-Wide Web Portal Page and Mobile App. Both offer digital
conference content during the event. Instruction handouts with your Company Logo distributed at registration. Dedicated signage
promoting your sponsorship.
EVENT VIDEO & SLIDE DECK LIBRARY SPONSORSHIP -- $ 4995 
Attendees have requested content that takes place throughout the conference is recorded (with speaker approval), saved and archived
in an event video library. Sponsor gains maximum exposure after the event as the exclusive sponsor of the archived content. Align your
company with the thought-leading industry experts presenting at SPCincy 2014. (Branding life lasts well beyond the conference date.
Potential search engine results for years.)
PAD & PEN SPONSORSHIP -- $ 725 
Provide all conference attendees the ability to take notes with an exclusive, company-branded pad and pen combo. Placed on all chairs
in the General Session room and at the registration table leading into the event, there's no better way to get your brand into the hands of
all conference attendees.
SESSION ROOM SPONSORS -- $ 595 
High visibility brand exposure and chance to greet attendees. There are 5 breakout session rooms. For each sponsorship, a session
room will be renamed after your company for the day. (e.g. Conf. Room A becomes XYZ Co. Room). Company exposure includes room
name on printed schedules, maps and signage. Room sponsors may have one exhibitor greet attendees as they enter for each session,
handing out content appropriate company literature; or may leave literature on chairs at each session.


SharePoint Cincy
Speaker Guidelines
One of the benefits of being a title, platinum, or gold SharePoint Cincy Sponsor is having priority consideration in submitting speaker proposals.
Since it’s inception, SharePoint Cincy has successfully pleased attendees with new, relevant and actionable content delivered in an engaging and educational
fashion. Our focus on content means that not every speaker proposal will be a fit and sponsors understand that though we do not guarantee a speaker
assignment we will give every proposal due consideration.
In addition to keynote speakers from leading National and Regional organizations, we are looking for presenters who have expert credentials in SharePoint and
are skilled and experienced communicators. We expect our speakers to clearly present an information-packed session including practical solutions to real
world business challenges and/or to teach new skills.
Acceptance of your speaker proposal will depend on the timeliness of the topic, relevance, and your experience as a SharePoint expert and/or instructor.
Preparation of Submission
Please include the following information in your speaker proposal:
•
•
•
•
•
•
•
•
•
•

Speaker name(s), mailing and email addresses, telephone and cell numbers
Title of session, class or workshop
Abstract submission, describing the session and what attendees will take away from it
Indicate which version of SharePoint you will be discussing or whether it is a general non –version specific presentation
Level of session (Introductory, Intermediate or Advanced)
List of who the session is geared towards (Business Manager, Analyst, Developer, Administrator, Information Worker, Power User, etc.)
Any prerequisites of the proposed session, such as proficiency or specific hands-on experience.
Any set-up/technical requirements needed
Speaker bio
High resolution digital headshot of speaker.

Speaker submittals will be accepted starting March 3, 2014.
Registered Sponsors will receive submission instructions.

Sponsor Commitment Form :
Company Name:_________________________________________________________________________
Street Address: _________________________________________________________________________

City, State, Zip Code:______________________________________________________________________
Contact Name:________________________________Title:______________________________________
Phone: __________________________ Email:________________________________________________
I represent that I have full power and authority to enter into this event sponsorship and authorize SharePoint Cincy (c/o MAX Technical Training & NKU CAI) to include our organization’s name, logo, and
representation where it is applicable according to our sponsorship level at the SharePoint Cincy Conference. Logos will be added to all marketing materials including website, upon receipt of payment.

Authorized Signature:

_____________________________________ Date:

(Please return to jacquie@maxtrain.com or fax to 513.322.8898)

Primary Sponsor & Exhibitor Sponsorship Choices
$ Amount
(fill in)

Level
Title Sponsor
Platinum Sponsor
Gold Sponsor
Exhibitor
Bronze

By March 7th

By Apr. 25th

(12 weeks: 20% off)

(6 weeks: 10% off)

$ 9,995
$ 6,495
$ 4,495
$ 2,495
$ 795

$ 10,995
$ 7,145
$ 4,945
$ 2,745
$ 875

Additional Sponsorship Opportunities (Check Choices)
Lanyard Sponsor ($ 425)
Official SPCincy Bag Sponsor ($ 725)
Conference Mobile App & Wireless Portal Sponsor ($1895)
Event Video & Slide Deck Library Sponsor ($4995)
Pad & Pen Sponsor ($725)
Session Room Sponsors ($595)

After Apr. 25th
$ 11,995
$ 7,795
$ 5,395
$ 2,995
$ 955

Pre-Show
Registration List
$200
$400
$500
N/A
N/A

Private Meeting
Space
$1500
$1500
$1500
N/A
N/A

Meal & Reception Sponsorships (Check Choices)
Breakfast Sponsor ($1,595)
Morning or Afternoon Break ($1,095/break)
Lunch Sponsor ($2,195)
Lunch Presentation Sponsor ($4,695)
SharePint Social Reception Sponsor ($3,195)
Snack Station Sponsor ($500)


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