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Clerk's Guide to Parish Council Governance
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Sharon Clayton
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Clerk's Guide to Parish Council Governance
1.
Sharon Clayton BA (Hons) FILCM Clerk to Lawley & Overdale Parish Council
2.
ž launched 2003 ž reviewed 2006 ž revised scheme 2008
3.
ž Electoral Mandate ž QualificaFons of the clerk ž Council meeFngs ž CommunicaFon and Community Engagement ž Annual Report ž Accounts ž Code of Conduct ž PromoFng local democracy and ciFzenship ž Terms and condiFons ž Training
4.
ž 75% pre September 2008 ž 66% from 1st September 2008 Total no. of cllrs
(council Size) 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Two-thirds of total council size 4 4 5 6 6 7 8 8 9 10 10 11 12 12 13 14
5.
ž CerFficate in Local Council AdministraFon (CiLCA) ž CerFficate in Higher EducaFon in Local Policy (University of Gloucestershire)
6.
ž minimum 6 meeFngs per year ž public session ž noFce of meeFng ž published minutes
7.
ž mandatory ž discreFonary
8.
ž website (NEW) – was discreFonary ž email address (NEW) – was discreFonary ž newsleYer ž informaFon available to the public
9.
ž Annual Report ž Parish Plan – community led planning (NEW) ž InformaFon disseminaFon ž Community Engagement Strategy (NEW) ž Web blog or online forum (NEW)
10.
ž Councillors surgery at least 6 Fmes a year ž Consult on planning maYers ž Inform principal authoriFes of PC acFviFes ž Publicise PC acFviFes ž Consult with the electorate on local issues ž Leaflets, brochures
11.
ž Completed and published by 30th June ž Available to any elector ž Available at library and LA ž Councillor and officer details ž Summery accounts ž Chairman’s overview of PC’s achievements
12.
ž Unqualified opinion from external auditor ž Properly prepared, approved and available
13.
ž Adopted Local Code of Conduct ž including secFon 12(2) of the revised Model Code of Conduct
14.
ž Do you undertake acFviFes that acFvely support local democracy or ciFzenship in your area?
15.
ž Councils with a paid clerk must have adopted (as a minimum) the NALC/SLCC Terms and CondiFons agreement ž All staff must have a wriYen contract of employment
16.
ž Has your council evaluated and idenFfied the training needs of both staff and members? ž At re-accreditaFon – Has your council acted upon your previous Statement of Intent on Training?
17.
ž Pride ž Respect ž Benefit to the local community ž OpportuniFes for partnership working
18.
THANK YOU
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