To enroll in a payroll service, business owners need to gather key information about themselves, their business, and any employees. This includes personal details like names, addresses, Social Security numbers, and email addresses. It also requires payroll information such as hire dates, pay amounts, deductions, and tax withholding status. Business owners should have their business bank account and Federal EIN numbers ready. For businesses registered with the IRS, the EIN can be found on past tax documents or obtained for free from the IRS website.

1. Items to Have On-Hand Before
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Which Business Type are You?
(Not Registered with the IRS)
This is you if you don’t have a
Federal Identification Number (EIN).
Have your account number and routing number ready.
If you have employees you’ll need the following information:
• Personal: name, address, Social Security number and email address.
• Pay information: Birth date, hire date, status type, pay amount and deductions.
• Marital status and allowances from their W4 form.
• Direct deposit information (if applicable).
Have these items on hand: Have these items on hand:
Don’t have
your EIN?
Start here.
(Registered with the IRS)
This is you if you have your EIN
from the IRS.
Enrolling with a Payroll Service
Get your EIN number from
the IRS. It’s easy, free and
automatic.
Visit
https://www.irs.gov/
Find your EIN from
any IRS document within
the last 3 years (letter,
previous tax filing)
Register with each state for income tax
and employment insurance.
Note: These states don’t have
income tax: AK, FL, NH, NV, SD, TN, TX,
WA and WY.
Find your number and the state’s
unemployment rate from a letter, notice
or previous tax filing.
Note: These states don’t have
income tax: AK, FL, NV, NH, SD, TN, TX,
WA and WY.
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Existing BusinessNew Business
State Identification Number State Identification Number
Company Bank Account Information
Employee Information
Federal Identification
Number
Federal Identification
Number