1. Curriculum Vitae
Suzette Nortje
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2. Personal Detail
Surname: Nortje
First Name: Susara Elizabeth (Suzette)
Date of Birth: 09 February 1973
I.D Number: 730209 0106 082
Gender: Female
Marital Status: Married
Dependants: Two (2)
Criminal Offences: None
Drivers License: Code 8 – No Restrictions
Home Language: Afrikaans
Other Languages: English (Read, Speak and Write)
Residential Address: 32 Rand Street
Koster
0348
Cell Number: 083 747 5286
Husband Particulars
Name: Petrus Gerhardus (Piet)
Employment Detail: Ferrochrome Rustenburg
Cell Number: 083 925 6023
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3. Highest Education
Dameline Office Administration and Public Relations – Certificated. – 2003
Alison - Project Management Diploma – 22 June 2016 – (Diploma Nr. 276-6908816)
The World Bank -Procurement Management Certificate - 22 July 2016 (Certificate Nr.
WbhxCiJVg8)
xXx
High School: High School Rustenburg
Highest Standard Passed: Std. 10
Subjects: Afrikaans SG
English SG
Accounting SG
Economics HG
Home Economics SG
Typing (45 w.p.m) SG
Current and Previous Employment
Company: Project Support Office
Anglo American – Waterval Smelter
Position: Project Administrator
Sites: Mortimer Smelter
Polokwane Smelter
Waterval Smelter - ACP
Period Employed: March 2014 - currently
Income: R 33 686.48
Responsibilities:
 Compile Capital Management Service (CMS) request for an Opportunity Registration.
 Assists PM with the completion of the Opportunity registration and routing for
signatures.
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4.  Send request to Capital Project Master for registration of new project number.
 Request new CBE / Vote Extension for vote.
 Assist the project estimator with completion of CBE.
 Compile vote pack and route for signatures
 Request updated quotes if quote validity period expires within CBE approval
duration.
 Load relevant project information into BOX for approvals.
 Compile Procurement documentation (SSM/ Request to Procure) and route for
signatures.
 Compile Scrubbing reports and route for signatures.
 Complete SAP user tables and upload to SAP.
 Check PS available budgets for funds available.
 Make provision for Escalation, ROE & fluctuations in prices.
 Place SAP requisitions (Non Staff) and Expedite to order completion.
 Liaising with buyers during procurement process.
 Assist with tender opening, witnessing and signing off of tenders received with the
relevant buyer and security.
 Compile complete vote file with Index (As per attached matrix)
 Assist PM with monthly / yearly forecasts and cash flow targets to be loaded into SAP.
 Follow-up on order delivery dates of goods & services.
 Request and check invoices (complete with back-up) and route for signatures.
 Complete cost control sheet for each order before GRV.
 Create GRV on SAP (Non –Staff Order)
 Transmit invoices to GSS for payment.
 File and save invoices on server.
 Follow-up on GRV releases.
 Assist vendors with payment and account queries.
 Reconciliation of vendor accounts.
 Reconciliations of retention accounts.
 Prompt payment assistance to vendors.
 Compile Budget Transfers, COS, Fund Transfers, Escalation claims where needed.
Route for signatures then implement changes.
 Compile order amendment documentation and route for signature.
 Create Reservations on SAP for Store Stock Items.
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5.  Create Medical, KBC, Induction, Teba, Accommodation and travelling bookings for
staff
 Compiling Engagement documentation for all site visitors and contractors.
 Requesting order and issue PPE for site visits.
 Order and issue consumables, tools, stationary and workshop equipment.
 Placing reservations for store stock items.
 Do extensions of order dates for vendor site access on SAP with Buyers.
 Arrange site visits for PM, Tenderers, General Managers and Visitor.
 Send close out request letters to suppliers to close out orders on a vote.
 Liaise with the Site Buyers for close-out on Site Orders.
 Close-Out orders by requesting the buyer to “Delivery complete tick” the order on
SAP.
 Declare savings if any.
 Do a financial close out report
 Request vote status to be changed to “TECO”
 Check the Assets under Construction report.
 Reconcile CARA journals
 Assisting with Asset Master Record Maintenance
 Maintain Settlement Rule
 Settling a WBS Element to an Asset
 Creation of Asset Classes
 Capitalisation of assets on projects
 Verification of Asset
 Change Asset Master Record
 Asset creation
 Sub Asset Creation
 Yearly review of assets
 Transfer of Assets
 Retire assets
 Compile SOFA to capitalize the assets. Route for signatures.
 Compile complete vote closure pack with the original PF10 Handover document.
 Route vote closure for signatures and request Capital Project Master to close vote on
SAP.
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6.  Compile and distribute the Monthly Project Capitalisation Schedule.
 Assist Capital Accountant with yearly Asset Verification
 Soft Copy – Save and scan all relevant project information on server as per SIB
Methodology
 Hard Copy – Compile project files and file all signed off documentation in the project
file.
 BOX – Scan relevant project documentation into BOX for approvals.
 Align all project filing with the latest Audit Criteria.
 Archiving of project files
 Arrange meeting requests, book boardrooms, ordering of snacks if requested and
preparation of the boardroom for meeting.
 Taking minutes for: Safety Meetings, Tender Meetings, Weekly and Monthly Progress
Meetings, Kick-Off Meetings, Project Completion Meetings, Scrubbing Meetings and
Capex Forums.
 Typing and distribution of minutes.
 Administration assistance to the PM and General Manager SIB
 Supporting Project Managers with all project communications.
 Coordinating availability schedule – assisting awareness of the team, and of one
another’s whereabouts.
 Assistance with basic office functions stationery / consumable orders etc.
 Administration and co-ordination of timesheets.
 Preparing Presentations
 Co-ordination of Events
 Monitors space allocation and report on space usage
 Completing administrative reports
 Updating Registers: Fund Transfer, Change of Scope, Escalation Claims, GRV and
Asset Registers.
 Compliance with AAP policies and procedures
 PPE allocations and costs.
 Notifications & Maintenance Job cards on Project
 Reconciliation of Month End Costs
 PS Reporting
 Expediting responsibilities
 Time Management on SAP
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7.  Data capturing on Project information
 All Secretarial and Administrative Duties
 Budget and Cost Controlling
 Reconciliation’s of Budgets
 Maintaining general appearance of offices, boardrooms, bathrooms, kitchen and
store rooms.
 Maintaining and updating safety boards in offices on a monthly basis.
 Manage and issuing of user IT Equipment.
 Manage all project changes during the complete project.
 Assist with Head Office IT and Expansion vote procurement and GRV’s.
 Relieve other administrators when on leave or sick to ensure business continuation
and prevent delays.
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Company: Greenblatt & Hutton seconded to
Anglo American – Waterval Smelter
Position: Project Administrator
Period Employed: June 2012 – March 2014
Income: R 26 400.00
Responsibilities:
 All telephone, e-mail and written other correspondence
 All filing and administrative duties
 Alignment of Safety documentation and AFRS Standards
 Equipment controls administration.
 All administrative duties required by Site and Head Office
 Document Control in terms of the matrix approved by Anglo American – Platinum Head
Office.
 Analysis of documents – impacting costs, safety, quality and utilization
 Execute Manage and Monitor Document control in terms of contract requirement with
regards to the issuing and receiving of documentation
 Manage and Monitoring of Anglo KMS Systems.
 Manage and Monitor administration of commercial requirements in terms of Tenders,
Contracts, Bill of Quantity allowances and Design changes assessing risk regarding
forecasting of cost components vs. planned components as well as risk mitigation.
 Manage and Monitor administration with regards to Safety alignment of AFRS
requirements, distribution of safety flashes, implementation of standards and
procedures, and risk profiling based on incident history, issuing of stop notices in order
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8. to implement corrective measures to mitigate risks.
 Manage and Monitor administration of Quality ensuring specifications and standards
are met, which include NCR’s, punch-listing and hand-over administration etc.
 Liaise with Planner to identify inefficiency, analyse impact of design changes, measuring
achievement of key milestones and milestone dates, identify risk in terms of production
and cost implications.
 Manage and Monitor Personnel files.
 Ensure timesheets are verified and all back-up documentation are in place for pay-run.
 Compiling and distribution of daily. weekly and monthly reports
 Capturing and distribution of Meeting Minutes.
 Capturing and analysis of Daily Diaries in order to track progress and identify
inefficiencies that might have an impact on Production, Safety, Quality and Commercial
sustainability. Put mitigation plan in place to limit or eliminate risk.
 All liaison work between Contractors, Operations and Head Office Personnel.
Resources under my supervision:
 Document Controller
 Safety Administrator
Departments Managed / Monitored:
 General Administration
 Safety
 Quality
 Commercial
 Planning
 Material Management
 Procurement
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Company: Lebola Mining Supplies –
Thabazimbi
Position: Administration and Marketing
Liaison
Period Employed: 16 March ’12 to June ’12
Income: R 17 000.00
Responsibilities:
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9.  Setting of quoting, ordering, invoicing and sales targets. Measuring achievement off
milestones and targets.
 Do all admin with regards to quoting, orders, expediting and invoicing.
 Do marketing and needs analysis.
 Assist with safety related requirements in terms of risk assessments when required.
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Company: Greenblat & Hutton – Mortimer Smelter
Position: Project Administrator
Period Employed: 01 September ‘09 – 16 March ‘12
Income: R 23 500.00
Responsibilities:
 Safety & Sustainable Development Administrator Mortimer Project & Matte Project
Mortimer Smelter
 Compiling of daily, weekly and monthly reports
 All telephone, e-mail and written other correspondence
 All filing and administrative duties
 Booking of accommodation for consultants and head office personnel
 Reconciliation of petty cash and responsible for purchases.
 Alignment of Safety documentation and AFRS Standards
 Equipment controls administration.
 Assist with typing/drafting risk assessments and procedures related to loading and off
loading of equipment.
 All administrative duties required by Site and Head Office
 All administrative duties with regards to typing, copy making and distribution required
by site personnel.
 Document Control in terms of the matrix approved by Anglo American – Platinum Head
Office.
 Analysis of documents – impacting costs, safety and utilization
 Execution Document control in terms of – issuing and receiving all relevant drawings for
the various aspects of the phase II safe making areas.
 Document control – updating of drawings and submit to Site
 Assist with flow chart procedures during take-on of civil personnel.
 Typing and sending off all daily, weekly and monthly reports
 Assist Safety Officer with upkeep of personnel files, typing of risk assessments and
making sure that our AFRS documents are in-line with Anglo Platinum specifications.
 Compiling and distribution of all instructions and special instructions.
 Drafting, Issuing and submitting all NCR’s
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10.  Assist with compilation and distribute all quality control documents.
 Meeting Minutes - Safety meetings as well as Progress meetings.
 Compiling and capturing of site-hours for Mine Safety Officer and Project Safety Officer.
 Execute activities on all pending administrative work.
 Checking, compiling and alignment of all risk assessment and method statements on all
option 2, safe making areas, between contractor and client.
 Capturing and analysis of Daily Diaries in order to track progress and identify
inefficiencies that might have an impact on Production, Safety, Quality and Commercial
sustainability. Put mitigation plan in place to limit or eliminate risk.
 All liaison work between contractor and site, and assist with obtaining signatures as
required by Site and G&H Head Office.
 Liaise with Planner to identify inefficiency, analyse impact of design changes, measuring
achievement of key milestones and milestone dates, identify risk in terms of production
and cost implications.
 Manage and Monitor administration of commercial requirements in terms of Tenders,
Contracts, Bill of Quantity allowances and Design changes assessing risk regarding
forecasting of cost components vs. planned components as well as risk mitigation.
 Reconciliation of goods purchased vs. goods ordered and material management
Reason for leaving Contract finish end of
February
---XXX---
Company: Anglo Platinum – Union Section
Position: Departmental Secretary – Engineering
Period Employed: 15 August 2002 – 29 March 2009
Income: R 7712.00 + Benefits
Responsibilities:
 Compiling of weekly reports
 Mine Wide Standby duty roster – weekly
 Booking of appointments and inviting attendees for Engineering Manager
 Reconciliation and regulating the issue of PPE (Personal Protective Equipment)
 All typing for Engineering Manager
 Arranging meeting venue’s, bookings, lunches etc.
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11.  Coordinate departmental functions
 Request quotes and order placement of office supplies
 Assisting consultants, and Resident Engineers with presentation compilations
 All telephone, e-mail and written other correspondence
 All filing and other administrative duties
 All reception and switchboard operation functions.
 Standards committee revision team member
Reason for leaving: No promotional or developmental
opportunities.
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Company: Anglo Platinum Management Services –
Mortimer
Concentrator Expansion Project.
Position: Project Secretary
Period Employed; 11 November 2000 to 15 August 2002
Income: R 6300.00
Responsibilities:
 Compiling of weekly reports
 Booking of appointments and meetings for Project Manager
 All typing for Project Manager, Civil Engineer and Safety Officer
 Arranging meeting venue’s, bookings, lunches etc.
 Taking of Minutes
 All telephone, e-mail and written other correspondence
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12.  All filing and administrative duties
 All reception and switchboard operator functions
 Booking of accommodation for consultants and head office personnel
 Following up orders on Lotus Notes
 Ordering of Stationary
 Reconciliation op petty cash and all purchases
Reason for leaving Project was completed and handed back to site.
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Company: JD Group – Score Furnishers Northam
Position: Credit Manager
Period Employed: 20 November 1997 – 18 November 1999
Income: R 3700.00
Responsibilities:
 Daily figures and progress reports
 Filing and general administration
 Ordering of office supplies
 Reconciliation of Bank Statements
 Cashing up of cashier and reconciliation of petty cash
 Daily Banking
 Credit granting and follow up on accounts not paid
 Setting daily and monthly targets
 Reports to divisional and head office
 Relieve Branch Manager on off days, annual leave and when he is attending meetings
 Relieve Stock clerk and cashier
 Computer training for shop staff
 Back-ups and running of day-ends
 Relieve as Branch Manager at Thabazimbi branch when needed.
Debtors Ledger: R 6 Million
Number of people under my supervision: (4)
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13. 1 – Cashier
2 – Credit Controllers
1 – Field Inspector
Reason for leaving:
We relocated to Mooinooi, and there were no transfer possibilities.
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Computer Programs Worked On
Score Furnishers - Unix (Developed for JD Group)
Anglo Platinum Management Services - Microsoft Office
(Word, Excel and
PowerPoint)
Lotus Notes
Anglo Platinum Union Mine - Microsoft Office
(Word, Excel and PowerPoint)
SAP /R3
Microsoft Office (Word, Excel and
PowerPoint)
Greenblat & Hutton - Microsoft Office
(Word, Excel and PowerPoint)
- IRM.net – Integrated
Risk Management program
written by Gijima for Anglo
Platinum.
PSO - SAP 730
- Lotus Notes
- Microsoft Office
(Word, Excel and PowerPoint)
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14. Certificates Obtained
Score Furnishers CBML – Cashier
CBML – Stock Controller
CBML – Credit Controller
Anglo Platinum Union Mine SAP/R3 Overview and
Logistics
SAP R3 CO Reporting (Accounting)
SAP ERP Operations MRC (HR)
MS Word Combined (Introduction,
Intermediate and Advanced)
MS PowerPoint Combined (Introduction,
Intermediate
and Advanced)
MS Excel Combined (Introduction, Intermediate
and Advanced)
SAP R3 Overview and Logistics (2014)
SAP ERP CO and PS Reporting (2014)
SAP Create and Amend Purchase Requisition
(2014)
SAP Capture and Reverse Goods Receipt (2016)
SAP ERP HR Overview (2016)
SAP ERP Maintenance Order Processing (MOP)
(2016)
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15. Other: Damelin Office Administration
and Public Relations.
Alison – Project Management Diploma
The World Bank – Procurement Management
Training Courses Completed
Courses completed PSO: SAP 730 & Procurement overview - 2014
SAP 730 Create and amend purchase
requisition. – 2014
SAP R3 Overview and Logistics (2014)
SAP ERP CO and PS Reporting (2014)
SAP Create and Amend Purchase Requisition
(2014)
SAP Capture and Reverse Goods Receipt (2016)
SAP ERP HR Overview (2016)
SAP ERP Maintenance Order Processing (MOP)
(2016)
Other: Damelin Office Administration
and Public Relations. (2003)
Alison – Project Management Diploma (2016)
The World Bank – Procurement Management
(2016)
Study in Progress
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16. Institution The World Bank
Course Contract Management
Module Outline: Contract Management
• Contract Management Introduction
• Overview of Contract Management
• Overview of activities in Contract
Management
• Resource Management
• Formulation of Contract
• Contract Start-up
• Managing Relationships
• Contract Administration
• Payments
• Contract Management in NCB Works
• Contract Management in ICB Works
• Contract of Supply of Goods
• Design, Supply and Installation Contracts
• Contract Management in Consultancy
• Managing Risks
• Managing Change – Contract Variations
• Ending a Contract
• Managing Change – Contract Variations
• Ending a Contract
• Post Implementation Review
• Contract Management – Legal View
• Dispute Resolution
• Importance of Integrity and Contract
Management
• Managing Performance
• Monitoring and Measurement
Extra-Curricular Activities
 Singing
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17.  Song writing and composition
 Swimming
 Cycling
 Dancing
 Painting
 Nail Technician
 Sewing
 Golf
About Myself
I believe in my own abilities, I analyse situations and come up with solutions to problems. I
am a positive thinker, and fit comfortably into teams and working under pressure, meeting
deadlines, and encourage a culture of trust and openness by means of effective
communication. I am committed to every venture I am involved in and i am capable of
planning my work and events and keep track of progress.
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