1. Printing SAPScript Forms
Dec-2008 Printing SAPScript Forms |

2. Objective
• The participants will be able to :
– Identify What ? Where ? When ? How ? should be
printed with a SAPScript form.
– Describe Output Type
– Differentiate Screen Vs. Printer
– Analyze Print Preview
– Perform Collective Printing
– Employ Repeating Output
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3. Printing SAP Script Forms What?
Where? When? How?
• Where should it be printed?
• How many copied should be printed?
• When should it be printed?
• What medium should it be “printed” on?
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4. Printing SAP Script Forms What?
Where? When? How? (Contd.)
• At what level should the information be
stored?
• What types of status should be captured?
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5. Printing SAP Script Forms - Output
Type
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 Create Sales order (VA01) ->Extras
-> Output -> Header -> Edit
 Output Type defines “when” and to
“where” to print the form.
 “When” - Communication method
 “Where” - Further data
 “How” - Medium

6. Printing SAP Script Forms : Output
Type - “When”
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 Click on “Further data” button
 Dispatch time
 Send with periodically scheduled job
 The message is processed through report
program RSNAST00. This report program
can be scheduled periodically or started
manually.
 Send with job, with additional time
specification
 Same as 1, but tte message contains an
earliest processing date and a requested
processing time. The message is ignored
by report program RSNAST00 before the
requested date.

7. Printing SAP Script Forms : Output
Type - “When” (Contd.)
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 Click on “Further data” button
 Dispatch time
 Send with application own transaction
 The message is selected and processed
by application specific programs.
Processing can take place online or in the
background.
 Send Immediately (When saving the
application)
 The message is processed when the
application document is saved. No further
processing of the message is necessary.

8. Printing SAP Script Forms : Output
Type - “Where”
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 Click on “Communication method”
button
 Printer name - Physical output device
name
 Number of messages - Number of
copies to be printed

9. Printing SAP Script Forms
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 Output medium:
 1 Printout
 2 Fax
 3 Teletex
 4 Telex
 6 EDI
 7 SAP Office
 8 Special function
 9 Workflow events
 A Distribution (ALE)
 T Workflow: Task

10. Printing SAP Script Forms (Contd.)
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 Processing status:
 0 Not processed
 1 Successfully processed
 2 Incorrectly processed
 3 Not active

11. Printing SAP Script Forms - Screen Vs.
Printer
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 Sales document ->Issue Output To
-> Print Preview
 Works with all timing as long as
there exists an output type
 Ignores the output device
specification
 Best for debugging
 Sales document ->Issue Output To
-> Print
 Works only if Dispatch time = 3
(Send with application own
transaction)

12. Printing SAP Script Forms - Print
Preview
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13. Printing SAP Script Forms - Collective
Printing (Send time = 1)
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 Execute Program RSNAST00 using
Transaction SE38. Transaction
OVNN.
 Can define and use variants.
 Only the output types with Dispatch
time = 1 will be detected
 Only the output type with status = 0
will be detected unless Send Again
field is checked
 Object key = Document number

14. Printing SAP Script Forms - Repeating
Output
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 Enter the document in change
mode.
 Select an output type that has
already been successfully
processed (Status = 1).
 Click on “Repeat output”
button.
 Select the new entry. (Status =
0) and change any data if
necessary
 Trigger printing as before.

15. Demonstration
• Printing SAPScript forms.
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16. Practice
• Printing SAPScript forms.
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17. Summary
• The different medium for printing SAPScript
forms are printout, fax, EDI , Workflow , etc.
• The Output type defines when, where, and
how to print the form. The output types are
proposed for SAP documents via configuration
and can be over-ridden.
• SAP forms are frequently designed to be
triggered by “event”.
• Output will be generated and issued to the
specified printer when triggered by theirDec-2008 Printing SAPScript Forms | 17

18. Questions
• What are the different output mediums for
SAPScript forms ?
• What are the different triggering events for
SAPScript forms ?
• How can SAPScript forms be displayed on
screen before printing ?
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