2. What is time management?
Time Management: the ability to use
one's time effectively or productively,
especially at work.
"time management is the key to
efficient working"
What Are Your Most Common Challenges To Time Efficiency?
• Distractions / Focus
• Misjudging time required
• Lack of priority
• Rationalizing (“Can do it tomorrow…”)
• Lack of commitment to success
3. What Are The 5 BIG TM Lies?
Big Lie #1
“I am not in control of my distractions.”
Big Lie #2
“I can effectively multi-task and I have to to get everything done.”
Big Lie #3
“I know I should do this…I will but I don’t have time right now.”
Big Lie #4
“My stress comes from outside.” or “I do better under pressure.”
Big Lie #5
“I know my goals and I don’t worry because I usually get there.”
4. Keys to Productivity
• Have an EFFECTIVE Time Management Plan
• Cascading GOALS to scheduled behaviors enables success
• Reducing stress brings an instant productivity upgrade
• Stop lying to yourself
5. 4 Steps To Effective
Management
1. Cascade GOALS to manage your
priorities
2. Learn how to act as a MINDFUL
UNITASKER
3. See your actions in terms of
CONSEQUENCES
4. Manage your TIME BUCKET LIST
6. 1. Use Goals to Drive Actions
Most people have goals but they tend to be…
Bottom line
Mid or Long Term (quarter, annual)
Overly flexible
SMART but distant
Great Time Managers…
• Use SMART GOALS to drive Weekly and/or Daily Activity
• Cascade Annual Goals into manageable chunks and timed
milestones
• Are clear why their goals are important to them and care
about the consequences of success/failure
7. 2. Become a Mindful Unitasker
Multitasking for productivity is a myth…
• You can only give full attention to one thing
• Unfocused actions lead to stress
MINDFULNESS:
Awareness in the present moment without judgment
Learn how to perform MINDFUL activity:
• Observe the difference in a basic activity (eating, listening)
when you are fully engaged and focusing
• Do one thing at a time, do it very well, and then move on
• MINDFULNESS not only reduces stress but promotes a positive
sense of accomplishment because you are aware of what you
have done
8. 3. See Activity by Consequence
The Covey Model for Prioritizing is all about understanding the
CONSEQUENCES of COMPLETING or NOT DOING a given activity
9. 4. Create Your Bucket List
Rather than the 2 dimensional thinking of PRIORITIZING put your activity in the
practical way we think of tasks:
• Put your To Dos into the appropriate bucket
• Schedule every item in your Must Do bucket
• Move one item a day from Should Do to your Must Do bucket
• Move one item a week from Could Do to Should Do
• Put a time limit on your buckets that make sense for you, an example: Must = 1
day, Should = 1 week, Could = 1 month
If you expect it to get done you should schedule it to be done!
MUST DO SHOULD DO COULD DO
10. Prioritize and Put in a Bucket Keating Electric 11/10/14
TIME MANAGEMENT MATRIX
NOT
URGENT URGENT
time
CRISES PLANNING
DEADLINES EMPOWERMENT
IMPORTANT MEETINGS CREATIVITY
PROPOSALS STRATEGY
CUSTOMER CALL BILLING
consequence
EMAILS TRIVIAL MATTERS
PROJECTS ESCAPE ACTIVITIES
NOT INTERRUPTIONS CHIT CHAT
IMPORTANT MEETINGS
11. Takeaways…
1. Cascade your GOALS to translate into daily behaviors or
activities that you can schedule and measure
2. Try to practice MINDFULNESS in an everyday task both with
work tasks and with home life tasks
3. Understand the priority of your tasks by seeing the
CONSEQUENCES or completion or deletion or delay
4. Try and categorize your To Do’s into 3 Buckets: Must, Should
and Could Do for one week
Practicing EFFECTIVE TIME MANAGEMENT will make you more
productive while feeling proud of your accomplishments with
less stress and help you more easily manifest your success!
12. Contact Info
Tom Fox
President
MyEureka Solutions LLC
1315 Park Ave.
Mamaroneck, NY 10543
P: 917 539-6617
E: tom@myeurekasolutions.com
http://www.myeurekasolutions.com
MyEureka Solutions
Success Training
Empowering Performance,
Through Strategy & Skills
13. Rising Tides
Alliance
Based in Westchester County, NY, RTA is a networking
organization that believes networking should be more than
handing out a business card or coaxing referrals. The true giver
knows that the tide raises all ships and allows you to be a person
of value to others while doing very well for yourself.
• www.risingtidesalliance.com
• Monthly member business to business networking
• Meet 2nd Wednesday of each month at The Mansion in White Plains, N. B’way
• Monthly small group or one-on-one facilitated networking
• Business Programs in Sales and Key Operating Issues
• Member Expert Panels
• Membership Info Contact:
Perry DiNapoli: 914 804-6234 perry@antonees.com
