SlideShare a Scribd company logo
1 of 38
MANAGING SHAREPOINTBUSINESS GOVERNANCE Veronique Palmer SharePoint MVP March 2011
Business Owner User Adoption Specialist End User Trainer Team Lead E E T M M E
Considerations What’s Important Why Govern Agenda Management Actions Success Factors Resources Questions
Business vs IT Team Site vs Intranet  Site vs My Site New vs  Established Owned vs Not CONSIDERATIONS Intranet vs Extranet  vs Internet Large vs Small Dedicated vs  Part-time 2007 vs 2010
No One Size 5
What’s Important … To YOU? Most Taxonomy Blocking email attachments Consistent branding Portal Activities Least Replace file shares Integration Social networking Global access Etc… BPM
? ? ? 7
Compliance Violations Deviations E B E C A U S Boundaries Conflicts Contributors 10
500 million social tags, notes and ratings 30 million documents per library 30 million items in a list 2 million users per site collection 1 million alerts on Searches 1 million terms and terms sets 400 000 major versions per document 250 000 site and subsites per site collection 10 000 user groups per site collection 10 000 metadata tags recognised per item when searched 5000 documents or list items displayed per page 5000 blogs per site 5000 groups is how many each user can belong to 5000 users can be in one Active Directory group 2000 site collections per content database 2000 subsites under View All Site Content 1000 comments per blog post 1500 projects deliverables per Project Server plan 1800 documents in a SharePoint Workspace 100 items at a time you can bulk edit 25 web parts per page / wiki 10 people editing a Word or PowerPoint document at the same time 100GB space per site collection 2GB per document upload size EVERYONE?!
What’s it About? Control or Enablement
Educate Communicate Gov Mission Guide Manage
MISSION Explain BENEFITS
SharePoint Governance or…? Administration Management Usage Policy Instructions Regulations Operations Guidance Conduct Rules
MANAGEMENT ACTIONS
Site Owners?
Site Owners? Metadata not folders  Link to ‘home’ page  Minimum tag  Naming standards  Versioning and renaming docs Try this at home! Mother Theresa…
The Plan Operating manual Agreed to Can and can’t do Balancing act Roles Understood User impact Growth and change Training plan O C U M E N D T
Sample Governance Plans http://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspx
Not sure what to govern? Internal Auditors External Auditors Companies Act ISO9001 Regulatory #BPC11
WEEKLY! Announcements Emails SMS’s User groups Printed Roadshows Newsletters In training Problems Changes News Tips O M M U N I C C A T E Successes 22
Acknowledgement Strrrrrike 3! Consequences Rewards N F O R C E E
Owner HR Ops IT KM Compliance Marketing Project Office Sales Finance E E T M 10 - 12 24
SharePoint List Tasks Agendas E C O R D R Minutes
U B L I S H P 26
Wiki!
[object Object]
Communication
Training
Governance Plan
2010Adapt Review Maintain A I N T A I M N
Dependencies Ownership Understand OOB Dedicated team Trained users Experienced SCA’s 29
7 Steps to Successful Governance Document Communicate Enforce Meet Record Summary Publish Maintain
3 Best Practices ,[object Object]
Start small
Evolve over time3    Worst Practices ,[object Object]
Over engineer

More Related Content

What's hot

Philadelphia Area SharePoint User Group 03.31.2010
Philadelphia Area SharePoint User Group 03.31.2010Philadelphia Area SharePoint User Group 03.31.2010
Philadelphia Area SharePoint User Group 03.31.2010guest31b5ffc
 
Managing Your Database Using Microsoft Outlook
Managing Your Database Using Microsoft OutlookManaging Your Database Using Microsoft Outlook
Managing Your Database Using Microsoft OutlookDoug Devitre
 
LinkedIn for Business, Business Profiles, Company Pages, Groups 2011
LinkedIn for Business, Business Profiles, Company Pages, Groups 2011LinkedIn for Business, Business Profiles, Company Pages, Groups 2011
LinkedIn for Business, Business Profiles, Company Pages, Groups 2011Paige Brockmyre Maddog Social Media
 
2018-07 Systems Integration Best Practices for Integrating Your Business Appl...
2018-07 Systems Integration Best Practices for Integrating Your Business Appl...2018-07 Systems Integration Best Practices for Integrating Your Business Appl...
2018-07 Systems Integration Best Practices for Integrating Your Business Appl...Raffa Learning Community
 
5 Ways Sharepoint can support your KM Program
5 Ways Sharepoint can support your KM Program5 Ways Sharepoint can support your KM Program
5 Ways Sharepoint can support your KM ProgramNeil Richards
 
How to use webcast linked in blog twitter facebook youtube to grow your business
How to use webcast linked in blog twitter facebook youtube to grow your businessHow to use webcast linked in blog twitter facebook youtube to grow your business
How to use webcast linked in blog twitter facebook youtube to grow your businesssammynicole
 
Social Media Business Strategy 0227 Master
Social Media Business Strategy 0227 MasterSocial Media Business Strategy 0227 Master
Social Media Business Strategy 0227 Masterautomatedsocialmedia
 
Hh Webranking Italy 2008 Corporate Websites In The Emerging Digital Environ...
Hh Webranking Italy 2008   Corporate Websites In The Emerging Digital Environ...Hh Webranking Italy 2008   Corporate Websites In The Emerging Digital Environ...
Hh Webranking Italy 2008 Corporate Websites In The Emerging Digital Environ...KWD Webranking
 
Social Networking for Business
Social Networking for BusinessSocial Networking for Business
Social Networking for BusinessCheryl McKinnon
 
Preparing for ecm_projects
Preparing for ecm_projectsPreparing for ecm_projects
Preparing for ecm_projectsBetsy Fanning
 
Using Social Computing on Corporate world
Using Social Computing on Corporate world Using Social Computing on Corporate world
Using Social Computing on Corporate world K.Mohamed Faizal
 
Presentation crm
Presentation crmPresentation crm
Presentation crmTechSoup
 
SharePoint Intranet Governance Sample Outline - www.sharepointpmp.com
SharePoint Intranet Governance Sample Outline - www.sharepointpmp.comSharePoint Intranet Governance Sample Outline - www.sharepointpmp.com
SharePoint Intranet Governance Sample Outline - www.sharepointpmp.comRich Blank
 
Social media new way of working
Social media new way of workingSocial media new way of working
Social media new way of workingMarc Den Held
 
Sme Annual Conference Taking Collaboration To The Next Level
Sme Annual Conference  Taking Collaboration To The Next LevelSme Annual Conference  Taking Collaboration To The Next Level
Sme Annual Conference Taking Collaboration To The Next LevelTyrea Duncan, MBA, PMP
 

What's hot (16)

Philadelphia Area SharePoint User Group 03.31.2010
Philadelphia Area SharePoint User Group 03.31.2010Philadelphia Area SharePoint User Group 03.31.2010
Philadelphia Area SharePoint User Group 03.31.2010
 
Managing Your Database Using Microsoft Outlook
Managing Your Database Using Microsoft OutlookManaging Your Database Using Microsoft Outlook
Managing Your Database Using Microsoft Outlook
 
LinkedIn for Business, Business Profiles, Company Pages, Groups 2011
LinkedIn for Business, Business Profiles, Company Pages, Groups 2011LinkedIn for Business, Business Profiles, Company Pages, Groups 2011
LinkedIn for Business, Business Profiles, Company Pages, Groups 2011
 
2018-07 Systems Integration Best Practices for Integrating Your Business Appl...
2018-07 Systems Integration Best Practices for Integrating Your Business Appl...2018-07 Systems Integration Best Practices for Integrating Your Business Appl...
2018-07 Systems Integration Best Practices for Integrating Your Business Appl...
 
5 Ways Sharepoint can support your KM Program
5 Ways Sharepoint can support your KM Program5 Ways Sharepoint can support your KM Program
5 Ways Sharepoint can support your KM Program
 
How to use webcast linked in blog twitter facebook youtube to grow your business
How to use webcast linked in blog twitter facebook youtube to grow your businessHow to use webcast linked in blog twitter facebook youtube to grow your business
How to use webcast linked in blog twitter facebook youtube to grow your business
 
Social Media Business Strategy 0227 Master
Social Media Business Strategy 0227 MasterSocial Media Business Strategy 0227 Master
Social Media Business Strategy 0227 Master
 
Hh Webranking Italy 2008 Corporate Websites In The Emerging Digital Environ...
Hh Webranking Italy 2008   Corporate Websites In The Emerging Digital Environ...Hh Webranking Italy 2008   Corporate Websites In The Emerging Digital Environ...
Hh Webranking Italy 2008 Corporate Websites In The Emerging Digital Environ...
 
Social Networking for Business
Social Networking for BusinessSocial Networking for Business
Social Networking for Business
 
Preparing for ecm_projects
Preparing for ecm_projectsPreparing for ecm_projects
Preparing for ecm_projects
 
Using Social Computing on Corporate world
Using Social Computing on Corporate world Using Social Computing on Corporate world
Using Social Computing on Corporate world
 
Presentation crm
Presentation crmPresentation crm
Presentation crm
 
SharePoint Intranet Governance Sample Outline - www.sharepointpmp.com
SharePoint Intranet Governance Sample Outline - www.sharepointpmp.comSharePoint Intranet Governance Sample Outline - www.sharepointpmp.com
SharePoint Intranet Governance Sample Outline - www.sharepointpmp.com
 
Social media new way of working
Social media new way of workingSocial media new way of working
Social media new way of working
 
Kearns and Dahlen
Kearns and DahlenKearns and Dahlen
Kearns and Dahlen
 
Sme Annual Conference Taking Collaboration To The Next Level
Sme Annual Conference  Taking Collaboration To The Next LevelSme Annual Conference  Taking Collaboration To The Next Level
Sme Annual Conference Taking Collaboration To The Next Level
 

Viewers also liked

SharePoint Best Practices Conference 2010 Summary
SharePoint Best Practices Conference 2010 SummarySharePoint Best Practices Conference 2010 Summary
SharePoint Best Practices Conference 2010 SummaryVeronique Palmer
 
SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...
SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...
SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...Joel Oleson
 
SharePoint Keynote NZSPC 10 Steps to Successful Deployment
SharePoint Keynote NZSPC 10 Steps to Successful DeploymentSharePoint Keynote NZSPC 10 Steps to Successful Deployment
SharePoint Keynote NZSPC 10 Steps to Successful DeploymentJoel Oleson
 
Avoiding 10 common SharePoint Administration mistakes
Avoiding 10 common SharePoint Administration mistakesAvoiding 10 common SharePoint Administration mistakes
Avoiding 10 common SharePoint Administration mistakesBenjamin Athawes
 
Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...
Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...
Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...Joel Oleson
 
Summit 2013 - Practical SharePoint Information Architecture
Summit 2013 - Practical SharePoint Information ArchitectureSummit 2013 - Practical SharePoint Information Architecture
Summit 2013 - Practical SharePoint Information ArchitectureRuven Gotz
 
Planning SharePoint 2013 Search for IT PROs
Planning SharePoint 2013 Search for IT PROsPlanning SharePoint 2013 Search for IT PROs
Planning SharePoint 2013 Search for IT PROsBenjamin Athawes
 
SharePoint Global Deployment with Joel Oleson
SharePoint Global Deployment with Joel OlesonSharePoint Global Deployment with Joel Oleson
SharePoint Global Deployment with Joel OlesonJoel Oleson
 
SharePoint Governance: From Chaos to Success in 10 Steps
SharePoint Governance: From Chaos to Success in 10 StepsSharePoint Governance: From Chaos to Success in 10 Steps
SharePoint Governance: From Chaos to Success in 10 StepsJoel Oleson
 
Leading Your Firm To Success With SharePoint & Office 365 - ILTASPS
Leading Your Firm To Success With SharePoint & Office 365 - ILTASPSLeading Your Firm To Success With SharePoint & Office 365 - ILTASPS
Leading Your Firm To Success With SharePoint & Office 365 - ILTASPSRichard Harbridge
 

Viewers also liked (10)

SharePoint Best Practices Conference 2010 Summary
SharePoint Best Practices Conference 2010 SummarySharePoint Best Practices Conference 2010 Summary
SharePoint Best Practices Conference 2010 Summary
 
SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...
SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...
SharePoint Best Practices Conference Spring 09 Avoiding Failed Deployments an...
 
SharePoint Keynote NZSPC 10 Steps to Successful Deployment
SharePoint Keynote NZSPC 10 Steps to Successful DeploymentSharePoint Keynote NZSPC 10 Steps to Successful Deployment
SharePoint Keynote NZSPC 10 Steps to Successful Deployment
 
Avoiding 10 common SharePoint Administration mistakes
Avoiding 10 common SharePoint Administration mistakesAvoiding 10 common SharePoint Administration mistakes
Avoiding 10 common SharePoint Administration mistakes
 
Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...
Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...
Failed SharePoint Deployments in English with Portuguese subtitles Teched Bra...
 
Summit 2013 - Practical SharePoint Information Architecture
Summit 2013 - Practical SharePoint Information ArchitectureSummit 2013 - Practical SharePoint Information Architecture
Summit 2013 - Practical SharePoint Information Architecture
 
Planning SharePoint 2013 Search for IT PROs
Planning SharePoint 2013 Search for IT PROsPlanning SharePoint 2013 Search for IT PROs
Planning SharePoint 2013 Search for IT PROs
 
SharePoint Global Deployment with Joel Oleson
SharePoint Global Deployment with Joel OlesonSharePoint Global Deployment with Joel Oleson
SharePoint Global Deployment with Joel Oleson
 
SharePoint Governance: From Chaos to Success in 10 Steps
SharePoint Governance: From Chaos to Success in 10 StepsSharePoint Governance: From Chaos to Success in 10 Steps
SharePoint Governance: From Chaos to Success in 10 Steps
 
Leading Your Firm To Success With SharePoint & Office 365 - ILTASPS
Leading Your Firm To Success With SharePoint & Office 365 - ILTASPSLeading Your Firm To Success With SharePoint & Office 365 - ILTASPS
Leading Your Firm To Success With SharePoint & Office 365 - ILTASPS
 

Similar to Managing SharePoint Business Governance - BPC11 - March 2011

The Value of Key Performance Indicators: Unlock Your Data
The Value of Key Performance Indicators: Unlock Your DataThe Value of Key Performance Indicators: Unlock Your Data
The Value of Key Performance Indicators: Unlock Your DataKathy McShea
 
DMC Team Collaboration Workshop - March 16, 2011
DMC Team Collaboration Workshop - March 16, 2011DMC Team Collaboration Workshop - March 16, 2011
DMC Team Collaboration Workshop - March 16, 2011DMC, Inc.
 
KMA Insights Webinar Sept 2009 -- SharePoint the Sophomore Year
KMA Insights Webinar Sept 2009 -- SharePoint the Sophomore YearKMA Insights Webinar Sept 2009 -- SharePoint the Sophomore Year
KMA Insights Webinar Sept 2009 -- SharePoint the Sophomore YearKnowledge Management Associates, LLC
 
Avoiding Failed Deployments Part 2 Interactive Discussion by Joel Oleson
Avoiding Failed Deployments Part 2 Interactive Discussion by Joel OlesonAvoiding Failed Deployments Part 2 Interactive Discussion by Joel Oleson
Avoiding Failed Deployments Part 2 Interactive Discussion by Joel OlesonJoel Oleson
 
SharePoint Governance
SharePoint GovernanceSharePoint Governance
SharePoint GovernancePeter1020
 
Information architecture in share point 2010
Information architecture in share point 2010Information architecture in share point 2010
Information architecture in share point 2010James Tramel
 
Unlocking the Value of your Information
Unlocking the Value of your InformationUnlocking the Value of your Information
Unlocking the Value of your InformationIntergen
 
The Steps To Effective Governance - SharePoint Saturday New York
The Steps To Effective Governance - SharePoint Saturday New YorkThe Steps To Effective Governance - SharePoint Saturday New York
The Steps To Effective Governance - SharePoint Saturday New YorkRichard Harbridge
 
The Steps to Effective SharePoint Governance
The Steps to Effective SharePoint GovernanceThe Steps to Effective SharePoint Governance
The Steps to Effective SharePoint GovernanceRichard Harbridge
 
BPC10 BuckleyMetadata-share
BPC10 BuckleyMetadata-shareBPC10 BuckleyMetadata-share
BPC10 BuckleyMetadata-shareChristian Buckley
 
How your metadata strategy impacts everything you do
How your metadata strategy impacts everything you doHow your metadata strategy impacts everything you do
How your metadata strategy impacts everything you doChristian Buckley
 
Looking Under the Hood: How Your Metadata Strategy Impacts Everything You Do
Looking Under the Hood: How Your Metadata Strategy Impacts Everything You DoLooking Under the Hood: How Your Metadata Strategy Impacts Everything You Do
Looking Under the Hood: How Your Metadata Strategy Impacts Everything You DoChristian Buckley
 
Steps to Effective Governance - SharePoint Saturday The Conference
Steps to Effective Governance - SharePoint Saturday The ConferenceSteps to Effective Governance - SharePoint Saturday The Conference
Steps to Effective Governance - SharePoint Saturday The ConferenceRichard Harbridge
 
Mind to Matter: A Way to Model How You Work in SharePoint #SPSTCDC
Mind to Matter: A Way to Model How You Work in SharePoint #SPSTCDCMind to Matter: A Way to Model How You Work in SharePoint #SPSTCDC
Mind to Matter: A Way to Model How You Work in SharePoint #SPSTCDCPlanet Technologies
 
The Shift from Centralized to Decentralized #SPSVB
The Shift from Centralized to Decentralized #SPSVBThe Shift from Centralized to Decentralized #SPSVB
The Shift from Centralized to Decentralized #SPSVBChristian Buckley
 
Intranets on Tour - Houston Seminar
Intranets on Tour - Houston Seminar Intranets on Tour - Houston Seminar
Intranets on Tour - Houston Seminar Interact
 
Implementing SharePoint 2010 Projects
Implementing SharePoint 2010 ProjectsImplementing SharePoint 2010 Projects
Implementing SharePoint 2010 ProjectsAndrew Hopkins
 
SPSBOS -- How your metadata strategy impacts everything you do
SPSBOS -- How your metadata strategy impacts everything you doSPSBOS -- How your metadata strategy impacts everything you do
SPSBOS -- How your metadata strategy impacts everything you doChristian Buckley
 
STM web development 2012
STM web development 2012STM web development 2012
STM web development 2012consuelo_sartori
 
Why Should You Care About SharePoint Metadata?
Why Should You Care About SharePoint Metadata?Why Should You Care About SharePoint Metadata?
Why Should You Care About SharePoint Metadata?Steve Goldberg
 

Similar to Managing SharePoint Business Governance - BPC11 - March 2011 (20)

The Value of Key Performance Indicators: Unlock Your Data
The Value of Key Performance Indicators: Unlock Your DataThe Value of Key Performance Indicators: Unlock Your Data
The Value of Key Performance Indicators: Unlock Your Data
 
DMC Team Collaboration Workshop - March 16, 2011
DMC Team Collaboration Workshop - March 16, 2011DMC Team Collaboration Workshop - March 16, 2011
DMC Team Collaboration Workshop - March 16, 2011
 
KMA Insights Webinar Sept 2009 -- SharePoint the Sophomore Year
KMA Insights Webinar Sept 2009 -- SharePoint the Sophomore YearKMA Insights Webinar Sept 2009 -- SharePoint the Sophomore Year
KMA Insights Webinar Sept 2009 -- SharePoint the Sophomore Year
 
Avoiding Failed Deployments Part 2 Interactive Discussion by Joel Oleson
Avoiding Failed Deployments Part 2 Interactive Discussion by Joel OlesonAvoiding Failed Deployments Part 2 Interactive Discussion by Joel Oleson
Avoiding Failed Deployments Part 2 Interactive Discussion by Joel Oleson
 
SharePoint Governance
SharePoint GovernanceSharePoint Governance
SharePoint Governance
 
Information architecture in share point 2010
Information architecture in share point 2010Information architecture in share point 2010
Information architecture in share point 2010
 
Unlocking the Value of your Information
Unlocking the Value of your InformationUnlocking the Value of your Information
Unlocking the Value of your Information
 
The Steps To Effective Governance - SharePoint Saturday New York
The Steps To Effective Governance - SharePoint Saturday New YorkThe Steps To Effective Governance - SharePoint Saturday New York
The Steps To Effective Governance - SharePoint Saturday New York
 
The Steps to Effective SharePoint Governance
The Steps to Effective SharePoint GovernanceThe Steps to Effective SharePoint Governance
The Steps to Effective SharePoint Governance
 
BPC10 BuckleyMetadata-share
BPC10 BuckleyMetadata-shareBPC10 BuckleyMetadata-share
BPC10 BuckleyMetadata-share
 
How your metadata strategy impacts everything you do
How your metadata strategy impacts everything you doHow your metadata strategy impacts everything you do
How your metadata strategy impacts everything you do
 
Looking Under the Hood: How Your Metadata Strategy Impacts Everything You Do
Looking Under the Hood: How Your Metadata Strategy Impacts Everything You DoLooking Under the Hood: How Your Metadata Strategy Impacts Everything You Do
Looking Under the Hood: How Your Metadata Strategy Impacts Everything You Do
 
Steps to Effective Governance - SharePoint Saturday The Conference
Steps to Effective Governance - SharePoint Saturday The ConferenceSteps to Effective Governance - SharePoint Saturday The Conference
Steps to Effective Governance - SharePoint Saturday The Conference
 
Mind to Matter: A Way to Model How You Work in SharePoint #SPSTCDC
Mind to Matter: A Way to Model How You Work in SharePoint #SPSTCDCMind to Matter: A Way to Model How You Work in SharePoint #SPSTCDC
Mind to Matter: A Way to Model How You Work in SharePoint #SPSTCDC
 
The Shift from Centralized to Decentralized #SPSVB
The Shift from Centralized to Decentralized #SPSVBThe Shift from Centralized to Decentralized #SPSVB
The Shift from Centralized to Decentralized #SPSVB
 
Intranets on Tour - Houston Seminar
Intranets on Tour - Houston Seminar Intranets on Tour - Houston Seminar
Intranets on Tour - Houston Seminar
 
Implementing SharePoint 2010 Projects
Implementing SharePoint 2010 ProjectsImplementing SharePoint 2010 Projects
Implementing SharePoint 2010 Projects
 
SPSBOS -- How your metadata strategy impacts everything you do
SPSBOS -- How your metadata strategy impacts everything you doSPSBOS -- How your metadata strategy impacts everything you do
SPSBOS -- How your metadata strategy impacts everything you do
 
STM web development 2012
STM web development 2012STM web development 2012
STM web development 2012
 
Why Should You Care About SharePoint Metadata?
Why Should You Care About SharePoint Metadata?Why Should You Care About SharePoint Metadata?
Why Should You Care About SharePoint Metadata?
 

More from Veronique Palmer

Can I "Sway" You to Come to this Session
Can I "Sway" You to Come to this SessionCan I "Sway" You to Come to this Session
Can I "Sway" You to Come to this SessionVeronique Palmer
 
4 Intranets, 4 Approaches
4 Intranets, 4 Approaches4 Intranets, 4 Approaches
4 Intranets, 4 ApproachesVeronique Palmer
 
SharePoint for Beginners
SharePoint for BeginnersSharePoint for Beginners
SharePoint for BeginnersVeronique Palmer
 
Office 365 for Beginners
Office 365 for Beginners Office 365 for Beginners
Office 365 for Beginners Veronique Palmer
 
Considerations for Starting a SharePoint Business #SPSCPT
Considerations for Starting a SharePoint Business #SPSCPTConsiderations for Starting a SharePoint Business #SPSCPT
Considerations for Starting a SharePoint Business #SPSCPTVeronique Palmer
 
Improving Productivity and Changing Your Stars Using SharePoint
Improving Productivity and Changing Your Stars Using SharePointImproving Productivity and Changing Your Stars Using SharePoint
Improving Productivity and Changing Your Stars Using SharePointVeronique Palmer
 
SharePoint Team Site Permissions #Share4Biz
SharePoint Team Site Permissions #Share4BizSharePoint Team Site Permissions #Share4Biz
SharePoint Team Site Permissions #Share4BizVeronique Palmer
 
Defending SharePoint Webinar (MetaVis) - Nov 2012
Defending SharePoint Webinar (MetaVis) - Nov 2012Defending SharePoint Webinar (MetaVis) - Nov 2012
Defending SharePoint Webinar (MetaVis) - Nov 2012Veronique Palmer
 
Defending SharePoint (Veronique Palmer) #SPSCPT
Defending SharePoint (Veronique Palmer) #SPSCPTDefending SharePoint (Veronique Palmer) #SPSCPT
Defending SharePoint (Veronique Palmer) #SPSCPTVeronique Palmer
 
10 Ways to Make SharePoint Fail #SPSJHB
10 Ways to Make SharePoint Fail #SPSJHB10 Ways to Make SharePoint Fail #SPSJHB
10 Ways to Make SharePoint Fail #SPSJHBVeronique Palmer
 
Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012
Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012
Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012Veronique Palmer
 
SharePoint Training Best Practices #Share2011
SharePoint Training Best Practices #Share2011SharePoint Training Best Practices #Share2011
SharePoint Training Best Practices #Share2011Veronique Palmer
 
SharePoint User Adoption #Share2011
SharePoint User Adoption #Share2011SharePoint User Adoption #Share2011
SharePoint User Adoption #Share2011Veronique Palmer
 
Conference Round Up #SBWJHB #IWJHB
Conference Round Up #SBWJHB #IWJHBConference Round Up #SBWJHB #IWJHB
Conference Round Up #SBWJHB #IWJHBVeronique Palmer
 
SharePoint Salaries and Roles #SPSCPT
SharePoint Salaries and Roles #SPSCPTSharePoint Salaries and Roles #SPSCPT
SharePoint Salaries and Roles #SPSCPTVeronique Palmer
 
Team Sites - Teched Africa
Team Sites - Teched AfricaTeam Sites - Teched Africa
Team Sites - Teched AfricaVeronique Palmer
 
15 Minute Express Session - Permissions
15 Minute Express Session - Permissions15 Minute Express Session - Permissions
15 Minute Express Session - PermissionsVeronique Palmer
 
SharePoint Roles and Salaries
SharePoint Roles and SalariesSharePoint Roles and Salaries
SharePoint Roles and SalariesVeronique Palmer
 

More from Veronique Palmer (20)

Can I "Sway" You to Come to this Session
Can I "Sway" You to Come to this SessionCan I "Sway" You to Come to this Session
Can I "Sway" You to Come to this Session
 
4 Intranets, 4 Approaches
4 Intranets, 4 Approaches4 Intranets, 4 Approaches
4 Intranets, 4 Approaches
 
SharePoint for Beginners
SharePoint for BeginnersSharePoint for Beginners
SharePoint for Beginners
 
Office 365 for Beginners
Office 365 for Beginners Office 365 for Beginners
Office 365 for Beginners
 
Considerations for Starting a SharePoint Business #SPSCPT
Considerations for Starting a SharePoint Business #SPSCPTConsiderations for Starting a SharePoint Business #SPSCPT
Considerations for Starting a SharePoint Business #SPSCPT
 
Improving Productivity and Changing Your Stars Using SharePoint
Improving Productivity and Changing Your Stars Using SharePointImproving Productivity and Changing Your Stars Using SharePoint
Improving Productivity and Changing Your Stars Using SharePoint
 
Why SharePoint
Why SharePointWhy SharePoint
Why SharePoint
 
SharePoint Team Site Permissions #Share4Biz
SharePoint Team Site Permissions #Share4BizSharePoint Team Site Permissions #Share4Biz
SharePoint Team Site Permissions #Share4Biz
 
Defending SharePoint Webinar (MetaVis) - Nov 2012
Defending SharePoint Webinar (MetaVis) - Nov 2012Defending SharePoint Webinar (MetaVis) - Nov 2012
Defending SharePoint Webinar (MetaVis) - Nov 2012
 
Defending SharePoint (Veronique Palmer) #SPSCPT
Defending SharePoint (Veronique Palmer) #SPSCPTDefending SharePoint (Veronique Palmer) #SPSCPT
Defending SharePoint (Veronique Palmer) #SPSCPT
 
10 Ways to Make SharePoint Fail #SPSJHB
10 Ways to Make SharePoint Fail #SPSJHB10 Ways to Make SharePoint Fail #SPSJHB
10 Ways to Make SharePoint Fail #SPSJHB
 
Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012
Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012
Upgrading from SharePoint 2007 to 2010 slidedeck #Share2012
 
SharePoint Training Best Practices #Share2011
SharePoint Training Best Practices #Share2011SharePoint Training Best Practices #Share2011
SharePoint Training Best Practices #Share2011
 
SharePoint User Adoption #Share2011
SharePoint User Adoption #Share2011SharePoint User Adoption #Share2011
SharePoint User Adoption #Share2011
 
Conference Round Up #SBWJHB #IWJHB
Conference Round Up #SBWJHB #IWJHBConference Round Up #SBWJHB #IWJHB
Conference Round Up #SBWJHB #IWJHB
 
SharePoint Salaries and Roles #SPSCPT
SharePoint Salaries and Roles #SPSCPTSharePoint Salaries and Roles #SPSCPT
SharePoint Salaries and Roles #SPSCPT
 
Team Sites - Teched Africa
Team Sites - Teched AfricaTeam Sites - Teched Africa
Team Sites - Teched Africa
 
MySites
MySitesMySites
MySites
 
15 Minute Express Session - Permissions
15 Minute Express Session - Permissions15 Minute Express Session - Permissions
15 Minute Express Session - Permissions
 
SharePoint Roles and Salaries
SharePoint Roles and SalariesSharePoint Roles and Salaries
SharePoint Roles and Salaries
 

Recently uploaded

Powerful Google developer tools for immediate impact! (2023-24 C)
Powerful Google developer tools for immediate impact! (2023-24 C)Powerful Google developer tools for immediate impact! (2023-24 C)
Powerful Google developer tools for immediate impact! (2023-24 C)wesley chun
 
🐬 The future of MySQL is Postgres 🐘
🐬  The future of MySQL is Postgres   🐘🐬  The future of MySQL is Postgres   🐘
🐬 The future of MySQL is Postgres 🐘RTylerCroy
 
Tata AIG General Insurance Company - Insurer Innovation Award 2024
Tata AIG General Insurance Company - Insurer Innovation Award 2024Tata AIG General Insurance Company - Insurer Innovation Award 2024
Tata AIG General Insurance Company - Insurer Innovation Award 2024The Digital Insurer
 
08448380779 Call Girls In Friends Colony Women Seeking Men
08448380779 Call Girls In Friends Colony Women Seeking Men08448380779 Call Girls In Friends Colony Women Seeking Men
08448380779 Call Girls In Friends Colony Women Seeking MenDelhi Call girls
 
Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024
Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024
Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024The Digital Insurer
 
What Are The Drone Anti-jamming Systems Technology?
What Are The Drone Anti-jamming Systems Technology?What Are The Drone Anti-jamming Systems Technology?
What Are The Drone Anti-jamming Systems Technology?Antenna Manufacturer Coco
 
Understanding Discord NSFW Servers A Guide for Responsible Users.pdf
Understanding Discord NSFW Servers A Guide for Responsible Users.pdfUnderstanding Discord NSFW Servers A Guide for Responsible Users.pdf
Understanding Discord NSFW Servers A Guide for Responsible Users.pdfUK Journal
 
Driving Behavioral Change for Information Management through Data-Driven Gree...
Driving Behavioral Change for Information Management through Data-Driven Gree...Driving Behavioral Change for Information Management through Data-Driven Gree...
Driving Behavioral Change for Information Management through Data-Driven Gree...Enterprise Knowledge
 
Artificial Intelligence: Facts and Myths
Artificial Intelligence: Facts and MythsArtificial Intelligence: Facts and Myths
Artificial Intelligence: Facts and MythsJoaquim Jorge
 
Scaling API-first – The story of a global engineering organization
Scaling API-first – The story of a global engineering organizationScaling API-first – The story of a global engineering organization
Scaling API-first – The story of a global engineering organizationRadu Cotescu
 
Boost Fertility New Invention Ups Success Rates.pdf
Boost Fertility New Invention Ups Success Rates.pdfBoost Fertility New Invention Ups Success Rates.pdf
Boost Fertility New Invention Ups Success Rates.pdfsudhanshuwaghmare1
 
Handwritten Text Recognition for manuscripts and early printed texts
Handwritten Text Recognition for manuscripts and early printed textsHandwritten Text Recognition for manuscripts and early printed texts
Handwritten Text Recognition for manuscripts and early printed textsMaria Levchenko
 
Presentation on how to chat with PDF using ChatGPT code interpreter
Presentation on how to chat with PDF using ChatGPT code interpreterPresentation on how to chat with PDF using ChatGPT code interpreter
Presentation on how to chat with PDF using ChatGPT code interpreternaman860154
 
Factors to Consider When Choosing Accounts Payable Services Providers.pptx
Factors to Consider When Choosing Accounts Payable Services Providers.pptxFactors to Consider When Choosing Accounts Payable Services Providers.pptx
Factors to Consider When Choosing Accounts Payable Services Providers.pptxKatpro Technologies
 
Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...
Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...
Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...Drew Madelung
 
[2024]Digital Global Overview Report 2024 Meltwater.pdf
[2024]Digital Global Overview Report 2024 Meltwater.pdf[2024]Digital Global Overview Report 2024 Meltwater.pdf
[2024]Digital Global Overview Report 2024 Meltwater.pdfhans926745
 
Histor y of HAM Radio presentation slide
Histor y of HAM Radio presentation slideHistor y of HAM Radio presentation slide
Histor y of HAM Radio presentation slidevu2urc
 
A Call to Action for Generative AI in 2024
A Call to Action for Generative AI in 2024A Call to Action for Generative AI in 2024
A Call to Action for Generative AI in 2024Results
 
Exploring the Future Potential of AI-Enabled Smartphone Processors
Exploring the Future Potential of AI-Enabled Smartphone ProcessorsExploring the Future Potential of AI-Enabled Smartphone Processors
Exploring the Future Potential of AI-Enabled Smartphone Processorsdebabhi2
 
IAC 2024 - IA Fast Track to Search Focused AI Solutions
IAC 2024 - IA Fast Track to Search Focused AI SolutionsIAC 2024 - IA Fast Track to Search Focused AI Solutions
IAC 2024 - IA Fast Track to Search Focused AI SolutionsEnterprise Knowledge
 

Recently uploaded (20)

Powerful Google developer tools for immediate impact! (2023-24 C)
Powerful Google developer tools for immediate impact! (2023-24 C)Powerful Google developer tools for immediate impact! (2023-24 C)
Powerful Google developer tools for immediate impact! (2023-24 C)
 
🐬 The future of MySQL is Postgres 🐘
🐬  The future of MySQL is Postgres   🐘🐬  The future of MySQL is Postgres   🐘
🐬 The future of MySQL is Postgres 🐘
 
Tata AIG General Insurance Company - Insurer Innovation Award 2024
Tata AIG General Insurance Company - Insurer Innovation Award 2024Tata AIG General Insurance Company - Insurer Innovation Award 2024
Tata AIG General Insurance Company - Insurer Innovation Award 2024
 
08448380779 Call Girls In Friends Colony Women Seeking Men
08448380779 Call Girls In Friends Colony Women Seeking Men08448380779 Call Girls In Friends Colony Women Seeking Men
08448380779 Call Girls In Friends Colony Women Seeking Men
 
Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024
Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024
Bajaj Allianz Life Insurance Company - Insurer Innovation Award 2024
 
What Are The Drone Anti-jamming Systems Technology?
What Are The Drone Anti-jamming Systems Technology?What Are The Drone Anti-jamming Systems Technology?
What Are The Drone Anti-jamming Systems Technology?
 
Understanding Discord NSFW Servers A Guide for Responsible Users.pdf
Understanding Discord NSFW Servers A Guide for Responsible Users.pdfUnderstanding Discord NSFW Servers A Guide for Responsible Users.pdf
Understanding Discord NSFW Servers A Guide for Responsible Users.pdf
 
Driving Behavioral Change for Information Management through Data-Driven Gree...
Driving Behavioral Change for Information Management through Data-Driven Gree...Driving Behavioral Change for Information Management through Data-Driven Gree...
Driving Behavioral Change for Information Management through Data-Driven Gree...
 
Artificial Intelligence: Facts and Myths
Artificial Intelligence: Facts and MythsArtificial Intelligence: Facts and Myths
Artificial Intelligence: Facts and Myths
 
Scaling API-first – The story of a global engineering organization
Scaling API-first – The story of a global engineering organizationScaling API-first – The story of a global engineering organization
Scaling API-first – The story of a global engineering organization
 
Boost Fertility New Invention Ups Success Rates.pdf
Boost Fertility New Invention Ups Success Rates.pdfBoost Fertility New Invention Ups Success Rates.pdf
Boost Fertility New Invention Ups Success Rates.pdf
 
Handwritten Text Recognition for manuscripts and early printed texts
Handwritten Text Recognition for manuscripts and early printed textsHandwritten Text Recognition for manuscripts and early printed texts
Handwritten Text Recognition for manuscripts and early printed texts
 
Presentation on how to chat with PDF using ChatGPT code interpreter
Presentation on how to chat with PDF using ChatGPT code interpreterPresentation on how to chat with PDF using ChatGPT code interpreter
Presentation on how to chat with PDF using ChatGPT code interpreter
 
Factors to Consider When Choosing Accounts Payable Services Providers.pptx
Factors to Consider When Choosing Accounts Payable Services Providers.pptxFactors to Consider When Choosing Accounts Payable Services Providers.pptx
Factors to Consider When Choosing Accounts Payable Services Providers.pptx
 
Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...
Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...
Strategies for Unlocking Knowledge Management in Microsoft 365 in the Copilot...
 
[2024]Digital Global Overview Report 2024 Meltwater.pdf
[2024]Digital Global Overview Report 2024 Meltwater.pdf[2024]Digital Global Overview Report 2024 Meltwater.pdf
[2024]Digital Global Overview Report 2024 Meltwater.pdf
 
Histor y of HAM Radio presentation slide
Histor y of HAM Radio presentation slideHistor y of HAM Radio presentation slide
Histor y of HAM Radio presentation slide
 
A Call to Action for Generative AI in 2024
A Call to Action for Generative AI in 2024A Call to Action for Generative AI in 2024
A Call to Action for Generative AI in 2024
 
Exploring the Future Potential of AI-Enabled Smartphone Processors
Exploring the Future Potential of AI-Enabled Smartphone ProcessorsExploring the Future Potential of AI-Enabled Smartphone Processors
Exploring the Future Potential of AI-Enabled Smartphone Processors
 
IAC 2024 - IA Fast Track to Search Focused AI Solutions
IAC 2024 - IA Fast Track to Search Focused AI SolutionsIAC 2024 - IA Fast Track to Search Focused AI Solutions
IAC 2024 - IA Fast Track to Search Focused AI Solutions
 

Managing SharePoint Business Governance - BPC11 - March 2011

  • 1. MANAGING SHAREPOINTBUSINESS GOVERNANCE Veronique Palmer SharePoint MVP March 2011
  • 2. Business Owner User Adoption Specialist End User Trainer Team Lead E E T M M E
  • 3. Considerations What’s Important Why Govern Agenda Management Actions Success Factors Resources Questions
  • 4. Business vs IT Team Site vs Intranet Site vs My Site New vs Established Owned vs Not CONSIDERATIONS Intranet vs Extranet vs Internet Large vs Small Dedicated vs Part-time 2007 vs 2010
  • 6. What’s Important … To YOU? Most Taxonomy Blocking email attachments Consistent branding Portal Activities Least Replace file shares Integration Social networking Global access Etc… BPM
  • 7. ? ? ? 7
  • 8.
  • 9.
  • 10. Compliance Violations Deviations E B E C A U S Boundaries Conflicts Contributors 10
  • 11. 500 million social tags, notes and ratings 30 million documents per library 30 million items in a list 2 million users per site collection 1 million alerts on Searches 1 million terms and terms sets 400 000 major versions per document 250 000 site and subsites per site collection 10 000 user groups per site collection 10 000 metadata tags recognised per item when searched 5000 documents or list items displayed per page 5000 blogs per site 5000 groups is how many each user can belong to 5000 users can be in one Active Directory group 2000 site collections per content database 2000 subsites under View All Site Content 1000 comments per blog post 1500 projects deliverables per Project Server plan 1800 documents in a SharePoint Workspace 100 items at a time you can bulk edit 25 web parts per page / wiki 10 people editing a Word or PowerPoint document at the same time 100GB space per site collection 2GB per document upload size EVERYONE?!
  • 12. What’s it About? Control or Enablement
  • 13. Educate Communicate Gov Mission Guide Manage
  • 15. SharePoint Governance or…? Administration Management Usage Policy Instructions Regulations Operations Guidance Conduct Rules
  • 18. Site Owners? Metadata not folders Link to ‘home’ page Minimum tag Naming standards Versioning and renaming docs Try this at home! Mother Theresa…
  • 19. The Plan Operating manual Agreed to Can and can’t do Balancing act Roles Understood User impact Growth and change Training plan O C U M E N D T
  • 20. Sample Governance Plans http://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspx
  • 21. Not sure what to govern? Internal Auditors External Auditors Companies Act ISO9001 Regulatory #BPC11
  • 22. WEEKLY! Announcements Emails SMS’s User groups Printed Roadshows Newsletters In training Problems Changes News Tips O M M U N I C C A T E Successes 22
  • 23. Acknowledgement Strrrrrike 3! Consequences Rewards N F O R C E E
  • 24. Owner HR Ops IT KM Compliance Marketing Project Office Sales Finance E E T M 10 - 12 24
  • 25. SharePoint List Tasks Agendas E C O R D R Minutes
  • 26. U B L I S H P 26
  • 27. Wiki!
  • 28.
  • 32. 2010Adapt Review Maintain A I N T A I M N
  • 33. Dependencies Ownership Understand OOB Dedicated team Trained users Experienced SCA’s 29
  • 34. 7 Steps to Successful Governance Document Communicate Enforce Meet Record Summary Publish Maintain
  • 35.
  • 37.
  • 39.
  • 41. Governance Bloggers Bill English : http://aiimcommunities.org/users/benglish Dux Raymond Sy : http://sp.meetdux.com/default.aspx Jennifer Mason : http://www.sharepoint911.com/blogs/jennifer/default.aspx Michael Sampson : http://www.michaelsampson.net/ Paul Culmsee : http://www.cleverworkarounds.com/ Richard Harbridge : http://www.rharbridge.com/ Ruven Gotz : http://spinsiders.com/ruveng Scott Jamison :http://www.scottjamison.com/blog/ Susan Hanley : http://www.networkworld.com/community/sharepoint Veronique Palmer : http://veroniquepalmer.wordpress.com/ 34
  • 42. Governance Resources Lets Collaborate Governance Portalhttp://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspx Lets Collaborate Governance Plans and Templateshttp://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Forms/Governance.aspx Industry Governance Articles on Lets Collaboratehttp://www.letscollaborate.co.za/Lists/Announcements/Governance.aspx Joel Oleson’s Governance Plan http://go.microsoft.com/fwlink/?LinkId=163922 SharePoint 2007 Governance Checklist from Microsofthttp://office.microsoft.com/download/afile.aspx?AssetID=AM102306291033 SharePoint 2010 Governance Planning from Microsofthttp://www.microsoft.com/downloads/en/details.aspx?FamilyID=D41AB7B1-385B-41F6-90A0-03CFDA4FA98F 35
  • 43. 36
  • 44. Next Sessions Team Site Security for Site Owners Tuesday at 14:30 Effective End User Training Wednesday at 14:30
  • 45. THANK YOUFor your time SAN DIEGO Please be sure to fill out your session evaluation! veronique@letscollaborate.co.za www.letscollaborate.co.za

Editor's Notes

  1. Imagine if you got what you wished for – every single user in the company on SharePoint, and running up these numbers….