Project management assignment 1

1.0 Introduction
1.1 Company’s Profile
1.2 Project Introduction
1.3 Proposed Development Location
2.0 Project Team
2.1 Stages of a Project
2.2 Architect/ Project manager
2.3 Civil and structural engineer
2.4 Mechanical and electrical engineer
2.5 Quantity surveyor
3.0 Organisation structure
3.1 Project team structure
3.2 Office Organisation
4.0 Stakeholders
4.1 Internal stakeholder
4.2 External stakeholder
CONTENT
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5.0 Project information
5.1 Objective and goals
5.2 Implementation phases
5.3 Implementation tools
5.4 Monitoring tools and strategies
5.5 Risk and solutions
5.6 Contract procurement
5.7 Success criteria
6.0 Conclusion
7.0 References

1.1 COMPANY PROFILE
BACKGROUND
DCDA's philosophy is that all design solutions must be functional and respond to the
characteristics of each site. Whether designing master plans, new buildings, interiors or
renovation work, each solution should add value throughout the life of the project. Style and
form are creative opportunities that are the result of consideration of history, image and
culture. Their primary approach is characterised by providing sound contemporary designs
that meet not only the functional parameters and requirements of the project and the client,
but also satisfy all aesthetic aspirations as well.
To achieve this, they have employed a team approach to follow the project through from
conception to completion, involving with all aspects of design and management. They
believe in the collaboration of various minds, talents, expertise and experiences of
individuals in the organisation. They are progressive, but not to the exclusion of the client’s
image or functional requirements.
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PROFILE COMPANY
DCDA Architect,is contemporary design, architect firm. Is a small size firm focus on urban
planning, interior design, architecture services and urban design. The company was
established at 2006 and it is located in Petaling Jaya, Block-DAHLIA, Boulevard Lebuhraya
Sprint. The firm or company itself is establish by AR. David Cheah and was registered under
PAM. Under this small firm there are eight employments of staff including supervisor,
project manager and other architects.
DCDA focus and work on diverse of architecture project such as commercials, Institution,
interior, residential and master planning. Most of the projects are local and some are focus
on international development.
Figure 1.1(b) shows the exterior of the office building
Figure 1.1(c) shows the interior of the office
Figure 1.1(a) establishment of DCDA logo

1.2 PROJECT INTRODUCTION
This a private own residential development, which located at residents of Bukit Pantai, Bangsar, Mukim Kuala Lumpur. The location of the site is
accomodate by old develop residential area but a commercialize area, which located nearly to commercial shophouses and shopping mall such as
Mid valley or The Gardens. The project commenced at 2012, designing a six story bungalow with one story half below ground level and another
three level below ground level including basement level. The development area of the project is estimated 8900 sqft including additional land
area. The project also, include one swimming pool to be located at the upper ground level and a security guard house. The project is handled by
Ar. David Cheah himself as the building is uniquely create and requested by the clients themself. The project is done on a sloping edge, which
three upper level can be seen on the ground level and the additional three level are build on the sloping edge. The unique design of the building is
created in the way that the user able to experience the view over towards the horizon of Kuala lumpur area while also reflect the luxury and
contemporary design. The building include eight bedrooms including master bedroom, four bathroom, two guest room, kitchen, two living area
reception foyer, utility room and roof decking.
5Figure 1.2(a) shows rear elevation rendering Figure 1.2(b) shows the side elevation rendering Figure 1.2(c) shows front elevation rendering

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1.3 PROPOSED DEVELOPMENT LOCATION
The proposed location of the project is located at LOT 35614, Lorong Bukit Pantai 8, Bukit Pantai, Mukim Kuala Lumpur. The location of the site is
situated around Taman Lucky and located opposite the Kerinchi Link highway is University Malaya. The build-up area itself is 8900 square feet
including the boundary area of the site itself. The chosen location is a residential area and a strategize area for residents of Bangsar, this is due to
location near to a commercialized area (Bangsar Village) and a short driving distance to Kuala Lumpur.
Figure 1.3(a) Location plan: NTS

PROJECT MANAGER
A project manager's job is to ensure a project is able to be efficiently executed from inception to the final product.. This includes planning,
execution and managing the people, resources and scope of the project. Project managers must have the discipline to create clear and attainable
objectives and to see them through to successful completion. The project manager has full responsibility and authority to complete the assigned
project. A project manager's position may end with the completion of the assigned project, or it may be a semipermanent position for a limited
time or until a predetermined point in the project’s schedule or stage of completion.
ARCHITECTS
Architects design new buildings, restore and conserve old buildings as well as develop new ways of using existing buildings. They are involved in
construction projects from the earliest stages right through to completion. They also directly communicate with clients by reviewing and
presenting these design proposals and advice on their practicality.
2.2 ARCHITECT/ PROJECT MANAGER
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2.2.1. RESPONSIBILITIES
To ensure efficiency in job scope, the architect and project manager will need to:
● Prepare and present design proposals to clients
● Prepare tender and plan applications and presentations
● Advise clients on the practicality of their project
● Produce detailed drawings from which costings are made
● Negotiate with contractors and other professionals
● Attending regular meetings with clients, contractors and other specialists
● Coordinate the work of contractors
● Make site visits to check on progress
● Make sure that the project is running within the agreed time frame
● Deal with problems that might come up during building.
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2.2.2. RESPONSIBILITIES AND TASKS AT DIFFERENT TIME INTERVALS
Before Construction During Construction After Construction
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● Architects/ project managers
are responsible in designing
buildings based on the
guidelines set by the
authorities as well as submit
drawings to them in order to
identify any amendments to
be made.
● As construction commences,
they have to ensure efficient
quality control on all
projects. They also have to
secure the availability and
allocation of resources.
Routine site inspections and
meetings on site are needed
to keep track of construction
progress as well as resolving
any construction issues.
● A final inspection of site
would be conducted and the
project archives and final
documentation are to be
conducted.
Figure 2.2(a) shows an architect drafting out a
design
Figure 2.2(b) shows an architect going for a
routine site inspection
Figure 2.2(c) illustrates an architect reviewing their
finished project.

2.2.3. RESPONSIBILITIES AND TASKS AT DIFFERENT STAGES
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INCEPTION & FEASIBILITY STAGE
During the inception and feasibility stage, the architect / project
manager has duty off.
● Cooperate with construction professionals about the feasibility
of potential projects.
● Consideration of constraining factors like town planning
legislation , project budget and environmental effects.
● Organise cost estimates, budgets and work timetables.
● Interpret and explain contracts and technical information to
other professionals
DESIGN STAGE
During the design stage the architect/ project manager will:
● Generate building design and highly detailed drawings
● Cooperate with construction professionals like quantity
surveyors and engineers.
● Identifying and defining the requirements for the project.
● Adjust plans according to circumstances and resolving any
problems that may arise during construction
● Review progress of work to clients.

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TENDER STAGE
During the stage, the architect project manager will:
● Writing, presenting reports, proposals, applications and
contracted
● Prepare full sets of drawings
TENDER SELECTION & APPROVAL
At this stage of the tender phase, the architect/ project
manager must
● Select, schedule and coordinate subcontractor
activities
● Ensure resource availability and allocation.

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CONSTRUCTION
During the construction stage, the architect/ project manager
will:
● Travelling regularly to building , proposed locations and
client meetings
● Respond to work delays, emergencies and other
problems.
COMPLETION
During the final stage of the construction cycle the architect/
project manager will:
● Conduct final inspection.

2.4.1 CERTIFICATE OF COMPLETION & COMPLIANCE (CCC)
Aim of CCC to cut short the delays caused by Local Authorities and towards self regulations by the professionals
● CCC can only be issued by PSP after:-
○ All certifications by the respective parties (professionals, contractors, licensed tradesmen) based on prescribed forms (Form Gs) under
the Matrix of Responsibility and Accountability are secured.
THE PRINCIPAL SUBMITTING PERSON (PSP)
Either a Prof. Architect (Ar.) or a Prof. Civil Engineer (Ir.) depending on the type of projects agreed between Board of Architects and Board of
Engineers.
Refer to the Joint Memorandum by BAM and BEM as per BEM Circular.
Appendix A – Only Ar can be PSP
Appendix B – Only Ir. can be PSP
Appendix C – Either Ar. or Ir. can be PSP
DUTIES OF PSP
• To prepare and present planning and building plans to PBT for approval.
• Inform PBT of the commencement of construction works on site.
• Supervise construction works at site and ensure that laws and technical conditions of the PBT are followed.
• Report building breaches, explain reasons of breach and ensure breach is rectified during construction.
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Form G Scope SP
G1 Earthworks PEPC Civil or Geotechnical
G2 Setting out - Licensed land surveyor
- NA for engineering setting out (PSP)
G3 Foundation PEPC Civil or Geotechnical
G4 Structural PEPC Civil or Structural
G5 Internal cold water plumbing PEPC Mechanical or Civil
G6 Internal Sanitary Plumbing PEPC Mechanical or Civil
G7 Internal Electrical PEPC Electrical or NA (ST) if below 60A (competent person registered
under Suruhanjaya Tenaga signing on contractor’s signature’s space
shall be responsible for design and installation of electrical works. A
copy of ST From G & H signed by same competent person to be
attached with G7.
MEMBERS OF SP FOR FORM G
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WORK SCOPE & FORMS

2.3 CIVIL AND STRUCTURAL ENGINEER
Civil engineers create, improve and protect the environment in which we live. They plan, design and oversee construction and maintenance of
building structures and infrastructure, such as roads, railways, airports, bridges, harbours, dams, irrigation projects, power plants, and water and
sewerage systems. They also design and build tall buildings and large structures that can withstand all weather conditions.
Generally, civil engineers fall into two types: consulting engineers and contracting engineers. Consultants are responsible for the design work of
projects and work predominantly in an office. Contractors then take the designs and implement them during construction. Contractors work on site,
managing the construction of the structure.
2.3.1 RESPONSIBILITIES
To successfully carry out the role, a civil & structural engineer will need to:
● Study the site and analyze ground condition
● Earthwork and foundation system
● Designing and building the structural system
● Supervise workers on site so it would be efficient
● Providing expert technical knowledge
● Ensure quality control at all times
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BEFORE CONSTRUCTION DURING CONSTRUCTION AFTER CONSTRUCTION
● Helps with determining
feasibility of the project
● Involved in the investigation
and survey of the site to
determine the suitability of
the earth for construction.
● Assist design team to design a
safe building
● Consider strength of
construction materials and its
suitability for the project
● Conduct site inspection to
ensure everything is going
smoothly on site.
● Ensure quality control in the
construction site at all times
● Conduct a series of test to
examine the quality of the
structure and ensure it’
structurally sound.
Figure 2.3(a) Before Construction (Halfacre, 2019) Figure 2.3(b) During Construction (Northrop, 2019) Figure 2.3 (c) After Construction (Darbecca PTY,
2018)
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During this stage, the civil & structural engineers will:
● Rough sketches to note down ideas
● Initial project brief and decided following consultant with all
design team members to ensure all elements are considered
● Identifying risk factors
● conduct a feasibility study to determine whether the project
could proceed to the design stage.
DESIGN STAGE
● Identify the different qualities and strengths performed by
various building materials individually, and understanding the
incorporations of support beams, columns and foundations
● Prepare & develop a preliminary structural plan
● Liaise with architect to design a safe building
● required to co-ordinate and consult with other consultants

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● Compile a list of possible tenderers
CONSTRUCTION
● Organise and delivers the materials and equipments for
the needs of construction project.
● Supervision and management of on-site labour is also
necessary

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SUBMISSION STAGE
● Produce structural drawings with specifications (LOD: 100%)
● Produce a 3D Model for the use of the contractors
● Preparing report & calculations
TENDER STAGE
● Compile all the drawings as a tender document
● To select suitable tenderers, the procurement process should
involve adopting proper methodology- more commonly
termed Quality Based Selection(QBS).

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COMPLETION
● Visit the site to inspect and ensure the safety of the building
constructed

2.4 MECHANICAL AND ELECTRICAL ENGINEER
Mechanical systems can be included elements of infrastructure, plant and machinery, tool and components, heating and ventilation and so on.
Electrical systems include, power supply and distribution, telecommunications, computing instrumentation, and control systems.
● Prepares product reports by collecting, analyzing, and summarizing information and trends.
● Responsibilities include designing, testing, installing and maintaining the electrical and mechanical systems that transmit and generate power
materials.
● Discussion includes the concepts,requirements and thoughts of the client for the project.
● provides technical advice within their area of expertise.
● to survey the site and manage the design and construction of electrical systems so that they comply with the necessary codes.
● need the skills to work with computer models
● work with structural engineers and architects.
● calculate the costs of projects and scheduling delivery dates for supplies.Therefore, they have to keep communication with quantity
surveyors.
● Provides engineering information to the team by answering questions and requests regarding their field.
End of a project, the electrical engineer is responsible for making sure that all codes are met. This requires a thorough knowledge of building codes,
and the electrical engineer may be required to teach others team members on how to detect building construction issues.
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Figure 2.4 (c) shows electrical works done
by a group of mechanical engineers
(Malayaac,2018)
Figure 2.4(a) shows a building structure ready for
installation of mechanical systems.( Quara,2019)
Figure 2.4 (b) shows wiring works done after erection
of walls in the lower ground floor of Bukit Pantai
bungalow house. ( work in progress prepared by
contractor)
BEFORE CONSTRUCTION
● Produce MEP drawings to be
aware of the locations of
other installations and
estimation of cost during
the design stage.
● Get approval of drawings
from local authority.
DURING CONSTRUCTION
● Conduct site inspection and meetings to
monitor the construction work.
● After , completion of 20–25 % Structural
work by civil and structural engineers,
the Mechanical Works like Equipment
Erection, Piping and utility starts along
with the structural erection
● After Completion of about 70% of
structural Works, HVAC work starts
● Mechanical and electrical engineers are
again involved in dealing with
Government for necessary clearances,
different inspections, and Audit.
AFTER CONSTRUCTION
● Conduct inspection and
produce detailed report of all
the mechanical and electrical
systems of your home. It
involves inspection of the
heating system, air
conditioning unit, plumbing
system, electrical system, as
well as the home appliances.

a) Rough sketches to note down ideas
b) Initial project brief and decided following consultant with all
design team members to ensure all elements are considered
c) Identifying risk factors
d) Refer to architects drawings to prepare the layout drawings.
DESIGN STAGE
a) Include brief all design strategies,preliminary cost information
and final project.
b) Submit the MEP drawings to the local authorities as such the fire
department and so on.
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i) Mechanical ,electrical and plumbing(MEP)
installation layout
ii) The level of drawing detail (LOD) will be 20%.
i. Electrical layouts indicate the
location of visible elements such as
power outlets, lighting fixtures and
switches and the wiring and conduit
for the circuits.

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SUBMISSION STAGE
a) The level of drawing detail (LOD) will be completed 100%.
b) All the drawings are to be submitted to the local authorities for
approval.
TENDER STAGE
a) From the MEP side the design will be developed to allow all
performance specified work to be understood by any specialist
subcontractors.
b) All the drawings will be compiled as a tender document
c) To select suitable tenderers, the procurement process should
involve adopting proper methodology- more commonly termed
Quality Based Selection(QBS).
d) The main contactors impose charges on M&E trade contractors for
items such as clearing site debris,water and electricity charges,
site security charges and toilet facilities charges and etc.
Diagram shows example of plumbing and HVAC drawing of a house’s interior
submitted by M&E engineers

a) Conducting meeting with draftsmen to collect the tender
drawings.
b) Sending formal letter to respective authorities such as including
calculation of the amount of electricity needed for every unit in
the building and etc.
Approval letter from Tenaga Nasional
Berhad ( Malaysian electricity
company )

COMPLETION
a) Visit the site for regular inspection and ensure the mechanical
and electrical systems functioning efficient and safe.
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i. Include sewerage work, the electrical, telephone
and extra low voltage (ELV) services, sanitary
plumbing services, fire protection services, air
conditioning and mechanical ventilation services
and internal water reticulation.
CONSTRUCTION
a) During construction stage, the M&E engineer is in charge of
monitoring the mechanical and electrical components of the
building.

2.4.4 Main job scope
2.4.4.1 Key mechanical stages
Mechanical systems most commonly relate to heating ventilation and air conditioning systems, but they can also relate to transportation systems such as
lifts, elements of infrastructure, and machinery.
1. HVAC Systems:
● Stands for heating,ventilating and air-conditioning and includes a variety of active mechanical/ electrical systems to provide thermal
control in buildings.
● Control of the thermal environment is a key objective for virtually all occupied buildings.Better thermal comfort will influence occupant
health, satisfaction and productivity.
● Heating ventilation and air conditioning were used in buildings to:
○ Maintain internal air quality.
○ Regulate internal temperatures.
○ Regulate internal humidity.
2. Site Drainage
● Water, drainage ,sanitary disposal
● Removal of waste water from kitchens,bathrooms,sinks,soil waste(toilet waste),stormwater management and surface runoff to local
sewerage system.
3. Gas supply
● Cooking gas
4. Plumbing
● Water distribution, water treatment, sanitary facilities.
● Storage, distribution(piping),sanitary fixtures(taps, WC’s, showers ,etc)
5. Fire protection
● Water supply,water sprinkles,fire and smoke detection 29

2.4 4.2 Key electrical stages
Electrical systems include:
1. Electrical power
● Normal, standby, emergency power supply and distribution.
2. Auxiliary
● Information and telecommunications systems.
3. Security system
● Control systems.
● Security and access systems.
● Detection and alarm systems.
4. Lighting
● Interior and exterior lighting.
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2.4.6 List and duties for Bukit Pantai bungalow house
Mechanical engineers Electrical engineers
● Develop signal and communication systems
● Fire fighting system
○ In smaller buildings a zoned conventional fire
alarm system may be more effective or
economical and may be considered.
● Lighting of the building
● Accomodation
● Mechanical ventilation system
● Sewerage system
● Protective services
○ Cctv installation
○ Intruder alarm
○ Lightening protection
● Air conditioning system
● Plumbing system
● Water waste system
● Water sprinkler system
● Lift and escalator system
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2.5 QUANTITY SURVEYOR
Quantity surveyors are essentially the accountants of the building profession. They are in charge of planning and managing costs for
construction projects from the start of a project to its completion.
The day to day responsibilities of include roles inside the office, on the construction site - or in meetings with clients and other project
personnel. Responsibilities of a quantity surveyor involve:
● Preparation of contracts, including details regarding quantities of required materials
● On-going cost analysis of maintenance and repair work
● Feasibility studies of client requests
● Analysing completed work and arranging payment to contractors
● Allocating upcoming work to contractors
● Site visits, assessments and projections for future work
● Focus on areas like property taxation, costing advice, maintenance of existing buildings and application to funding sources.
● Manage the costs relating to building and engineering projects such as new builds, renovations or maintenance work.
● Seeked by architect to minimise the costs of the project
● Enhance value for money whilst ensuring that the project meets all legal and quality assurance requirements and regulations.
● Resolving disputes between contracting parties.
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Before construction
● studies the architects’ and engineers’ plans,
identifies the costs involved
● then sets an overall estimated budget for the
project.
● plan costs to help the design team stay within the
project budget using practical solutions. This is
called value engineering.
● The final detailed estimate is prepared by the
quantity surveyor, together with a project architect.
This is the basis for evaluating tenders.
During construction
● provide cash flow data so the client
can arrange the finances needed for
each stage of the project.
● provide a bank with a project report
and help a client by preparing draw
the certificates for money to be
loaned by the bank.
After construction
● prepare a statement of
final account, which
records the actual costs
for all sections of the job.
Figure 2.4 (b) shows a bill of quantity sample of a
housing tender( Wood,2008)
Figure 2.4 (a) shows a on site working quantity surveyor with
required equipments (Bhushan, 2019)
Figure 2.4(c) shows settlement of the final
accounts of the project to the client.

a) Advise the client on the most economical way of achieving
his/her requirements.
b) To establish budget of the project ,the quantity surveyors use
techniques such as
c) roughly estimate what’s involved in the project, based on
measurements of the designer’s or client’s sketches.
DESIGN STAGE
a) Prepare and develop a preliminary cost plan.
b) Advise on the cost of the design team’s proposals.
c) Monitor cost implications during detailed design stage.
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i. Cost planning
ii. Cost analysis
iii. Cost in use studies
iv. Value management

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SUBMISSION STAGE
Retain and develop cost plan and prepare periodic reports and
updated cash flow forecasts.
TENDER STAGE
a) insist on a minimum of 95% complete documentation prior to
undertaking the Bill of Quantities (BQ) production.
b) The requirement ensures abortive work is minimised and that
accuracy in the measurement of all trades is improved.

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a) Advise on short listing prospective tenderers
b) Look into tenderers and advise the client on their financial
standing and experience.
c) Attend pre-contract interviews with tenderers.
d) Arrange for the delivery of documents to the selected tenderers.
e) Check tender submissions for accuracy and pricing.
f) Advise on errors and qualifications and, if necessary, negotiate on
offers.
g) Review financial budget in light of tenders received and prepare
revised cash flow.
h) Prepare tender reports with recommendations where
appropriate.
CONTRACT IMPLEMENTATION
a) Audits of the contract documentation are completed to ensure it
complies with the agreed design development proposal.
i. This audit also often highlights document discrepancies
before construction to avoid potential Extension of Time
claims from the Contractor.

COMPLETION
a) Provide the costing based on the initial cost such as design and
construction costs and future cost such as rental and
maintenance cost.
b) Settlement of the final accounts of the project.
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2.5.4 List and duties for Bukit Pantai bungalow house
1. Conducting feasibility studies to estimate materials, time and labour costs
2. Preparing, negotiating and analysing costs for tenders and contracts
3. Coordination of work effort
4. Advising on a range of legal and contractual issues
5. Valuing completed work and arranging for payments

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3.0 ORGANIZATION STRUCTURES
3.1 PROJECT TEAM STRUCTURE
The present of organization structures of a project team comprises a system of diversification of management structures that are
subdivided into many categories of professionality, roles and duties. These matrix organization structures showcase the members that are
only certainly involved behalf on this project. Members under these chart are certified profession, that enable and assure the
development of the project is accurately running smoothly and will lead to high performance and efficiency of excellence construction.
Project manager: En
Abdul Rahman
Elevator supplier: Alvin
Lai
Electrical & AC Engineers:
Ho Teck Tsen
Interior Designer: Mr
Jeffery Lee
Civil & Structural: Mr yap
Xiao Xiang
Clients:Dato Koek Min
Koon
Principal: Ar. David
Cheah Ming Yew
M & E engineering: IR.
Sang fat Chon
Main Contractor: En
Abdul Zainal
Figure 3.1(a) Project team organization chart

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3.2 OFFICE ORGANIZATION STRUCTURE
The office structure comprises a grouping of a company’s employees delineating each worker’s function, superior and subordinate. An
office organization chart, are subdivided according to the hierarchy of the employment rank, job of scoop and experience. The matrix of
this organization is clearly showcase the numbers of employees are being employed or working in this single firm. The structural rank of
the chart allows the higher superiors to monitor or supervise the low sub-group, which are the staff members. This allows quality control
of the work members to produce better performance and a smooth transition of work flow system in a firm.
Project manager: En
Abdul Rahman
Principal: Ar. David
Cheah Ming Yew
Project manager
Assistant: Nigel Lim
Site Supervisor: Adrian
Loh
Senior Architect:
Jonathan Lim yek sheh
Senior Architect:
Sherlina tan
Junior architect: Helmi
Farizul
Draftsman: Rachel Ong
Junior architect: Ashraf
ahmad
Senior Draftsman: Tan
young Chun
Figure 3.2(a) Office organization chart

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3.2.1 DCDA ARCHITECT FIRM: ORGANIZATION STRUCTURE: CLAN
Through the visitation of the architect firm along with interview and according to the existing office organization structure, DCDA architecture firm is
categorize as a micro company that falls under the organization of clan culture. DCDA firm workplace showcase a behavioral pattern that tend to
review as a group of people that showcase unity and commitment that represent as a bond like one big family. The office itself has a friendly
environment, the workers have a highly sociable and highly cooperative from the one another especially from their senior architects by which they
showcase a dynamic team leader values and highly cooperation between their colleagues. Their company has also, a workplace culture that present
a kind of ritual, which they have their own celebrating annual event dinner every year. The attitude that drive forwards this company to success is
the major team spirit and teamwork that represent on this firm. As the employees show a very loyal and cooperative among the high rank superiors,
as the superiors also willing to listen and appreciated their though and commitment.
CLAN
(FAMILY)
ADHOCRACY
(ENTREPRENEURIAL)
MARKET
(RESULT
ORIENTED)
HIERARCHY
(STRUCTURED)
Flexibility and discretion
Internalfocusandintegration
Externalfocusanddifferentiation
Stability and control
Figure 3.3.(a) showcase the cultural workplace
Figure 3.3.2 showcase the environment of
the office

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4.0 STAKEHOLDERS
4.1 INTERNAL STAKEHOLDER
Internal stakeholders are those directly associated or involved in the project. These include the client, project sponsor, project manager, members
of the project team, technical and financial services providers, internal or external consultants, material and equipment suppliers, site personnel,
contractors and subcontractors as well as end users. They are also known as direct stakeholders. Most of the professional that involved in the
internal stakeholders are commonly associated with project team.
Project manager: En
Abdul Rahman
Civil & Structural: Mr yap
Xiao Xiang
Architect supervisor:
Nigel Lim
Ho Teck Tsen
Plumbing Engineer:
NKM Plumbing sdn
bhd
Tiling Contractor : Ming
Seng Tiling sdn bhd
Employer: Dato’s Koek
Min Koon
Manager: Ar. David
Cheah Ming Yew
Quantity surveyor: JC
QS consultant
Sang fat Chon
Main Contractor: En
Abdul Zainal
Landscape Designer:
CLW Builder sdn bhd
Figure 4.1(a) Internal stakeholder organization chart

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4.2 EXTERNAL STAKEHOLDER
External stakeholders are those externally associated with the project, such as; support staff not directly involved in the project, national and local
government, public utilities, licensing and inspecting organisations, technical institutions, professional bodies, and personal interest groups such as
stockholders, labour unions and pressure groups. Most of the organization structures from project team are associated with external stakeholders
and the main stakeholder will be the client Dato’s Koek Min Koon.
Project manager: En
Abdul Rahman
Authority: Dewan
Bandaraya Kuala
Lumpur
Main Contractor: En
Abdul Zainal
Civil & structural: Yap
Xiao Xiang
External tenderInternal tender
TNB
SYABAS
PPSPPA
Employer: Dato’s Koek
Min Koon
Design Consultant:
PALM Architect sdn
bhd
Landscape Designer:
CLW Builder sdn bhd
Plumbing Engineer:
NKM Plumbing sdn
bhd
Tiling Contractor : Ming
Seng Tiling sdn bhd
Interior Designer: Mr
Jeffery Lee
Ho Teck Tsen
Elevator supplier: Alvin
Lai
Sang fat Chon
Figure 4.2(a) External stakeholder organization chart
Jabatan Perancangan
PBT
Jabatan Bangunan
PBT
Jabatan Kejuruteraan
PBT

5.1 OBJECTIVE AND GOALS
OBJECTIVE AND GOALS
The owner who bought a land property for himself in the upscale
district of Bangsar. He wanted to make use the land to build a
houses to accommodate his family members and friends. He
wanted the house to be contemporary, large in scale to provide the
enough necessary spaces and some extra spaces for other uses
without overspending the budget, by hiring DCDA architect to help
on design his house.
The owner provided a detailed brief of his preference of his ideal
house, which includes a multi-storey floor area with a private
elevator, a few basement level, multiple open spaces and a private
security checkpoint. Situated on the hillside, overlooking the
backdrop of Bangsar skyline. The project is well-situated to access
to the city center and other upscale district around Kuala Lumpur
within just minutes.
46
Photos of the construction of client’s house taken
by the contractor.

5.2 IMPLEMENTATION PHASE of Bukit Pantai Bungalow
47
● Site Analysis
● Conceptual Design
● Design
○ Detail drawing
● Authority
○ Building plan submission
● Tender Drawing
5.2.1 SCHEMATIC DESIGN
5.2.2 DESIGN DEVELOPMENT
5.2.3 DOCUMENTATION
DCDA architect conducted site study on the site to determine the
topology, the context and the conditions of site. The architect would
create design concept and drawings to the client.
With the design approved by both the client and engineer, the drawing
are produced in detail form. Then the drawing is submitted to the local
authorities (DBKL) and fire department to get approval from them.
Followed by the design development and the approval, the architect can
start producing tender drawings for the main contractor. The financial
costing is estimated for the preliminary construction, project planning and
implementation schedule.
Diagram shows the implementation phase of Bukit
Pantai Bungalow

48
● Temporary Work
● Earth Work
● Building Work
● Handling Over
● Certificate Of Completion (CCC)
5.2.4 CONSTRUCTION
5.2.5 FINAL COMPLETION
During this phase, site planning and management is conduct to set up
temporary work such as temporary services and machinery storages in
order to have a smooth process of construction. Land excavation and
other earth work is carry out on the site, followed by building work.
The architect and authority would regularly conduct site inspection to
ensure the construction process is undergoing well.
After the completion of the house, final inspection is performed to
ensure that the house is able to move in and no defects found. The
project is first handled by the contractor who will making sure the
house maintained well for two years period, while at it the Certificate
of Completion (CCC) is issued. After that, it is then handled over to the
architect who will be responsible for the next 100 years.
Diagram shows the implementation phase of Bukit
Pantai Bungalow

5.3 IMPLEMENTATION TOOLS
49
IMPLEMENTATION TOOLS
Layout plan of piling works by civil and structural
engineer of the project
5.3.2 TYPES OF DRAWING
● Preliminary Drawing (Architectural and Structural) -
production of initial drawing plans by architects and
engineers.
● Tender Drawing - production of detail drawing to
use for construction process.
● Contract Drawing - production of drawing which
used for any alteration or last minute changes
● As-Built Drawing - Most specific drawing which
includes the location of installation which used for
maintenance and repair
5.3.1 SOFTWARE
● Autocad - create drawings for the project.
● Revit - create drawings for the project.
● 3Ds Max - rendering use.
● SketchUp - concept and design development on the
project.
● Microsoft Excel - data documentation.
● Microsoft Powerpoint - presentation use.
● Microsoft Project - prepare work programme.

50
5.3.3 COMMUNICATION
● Messenger Apps
● Phone
● Email
● Voice Recorder
● Fax
● Video Conference

5.4 MONITORING TOOLS AND STRATEGIES
51
MONITORING TOOLS AND STRATEGIES
5.4.1 PROGRESS REPORT
● Work in Progress Photos - capturing photos of the
construction stage as evidence of progress
Progress reports that produced by the contractor during
the construction stage
● Manpower Report - record on the number of labors
at site
● Plant & Machinery Report - record the use of plant
and machinery in the site
Diagram
shows the
manpower at
work
Diagram shows the evident photos in the construction taken
by the contractor
Diagram shows the plant and machinery that used in the site

52
● Weather Record - record the weather condition
during the construction stages
● Work Programme Chart - a chart shows the time
and period for every individual traits. It is also to
ensure each works follow the timeline well. This is
done by Microsoft Project documented by the main
contractor.
● Minute Meeting - Use write or record
documentation that is used to inform people of
what happened during the meeting
Diagram shows the
weather record
during construction
stage documented by
the contractor
Diagram shows work programme chart documented by contractor
Diagram shows the
example of minute
meeting used in a
meeting

53
5.4.2 TYPES OF MEETING Technical meeting
Takes place frequently and only involve with the technical team such as the engineer, contractor
etc. However, client is not involved during this meeting.The meeting are generally short and
simple, the aim is resolve the problems.
Project manager is the head of the meeting, they responsible to present the agenda of the
meeting, ask regarding about site inspection.
During site inspection, technical problems are observed and discussed, and to be issued.
After the site inspection, critical discussion on all issues is raised and combated together, and
advice are given depending on the members of the team. Project manager will then call for Any
Other Business (AOB) from any party for anyone to raise his objection, correction of defect,
advise on any behaviour/relation that is not working amongst the members of the team and
soon.
Site Meeting
Involves all the project technical team and as well as the client or the client’s representative and
other non-professional members of the project team.Client able to issues his concerns on the
project’s progress such as the materiality, budget limitations and the quality of works etc.
Similar as the technical meeting the project manager is the head of the meeting. They started out
with the opening, site inspection, assuring the minutes of the previous site meeting, discussing
about the issues during the site inspection, presenting the contractors and consultants matters,
then discuss any other matters that might be raised and finally wrapping up for the next meeting.
Quality Assessment Committee Meeting
The meeting which held weekly involves various representatives from each project team. The
purpose was to strengthen the work quality controls, site safety and housekeeping measures.
Feedbacks are given on the quality of the construction site and categorised to various stages of
construction such as formwork, reinforcement, concrete works, M&E works and site safety.

5.5 RISK AND SOLUTIONS
PRELIMINARY STAGE/ DESIGN STAGE
CONSTRUCTION STAGE
POST-CONSTRUCTION STAGE
54
1. Some defects still be seen in the building.
2. Unpleasant smell from the finishes still present,
making it inhabitable.
1. Misinterpretation of the objective and requirements.
2. Drawings and plans not approved by authorities.
3. Contractor do not comply and try to cheat in
financial costing.
4. Lack of tender documents or information.
RISK AND SOLUTIONS
1. Regular meeting should be conducted with the team to
ensure a clear understanding of objectives.
2. Work on the amendments and thoroughly check all
drawings to ensure all requirements are fulfilled.
3. Have discussion in a professional manners with the
respective contractor, replace inadequate contractor
by any means necessary.
4. Amendments of tender documents must be carried out
carefully.
1. Lack of site supervision and inspection.
2. Delays in construction due to bad weather
conditions.
3. Location of the site is quite risky due to hillside
conditions.
4. Unexpected turn of event leads to cost increase for
the project.
1. Site should be regularly inspected to provide guidance
to the workers and ensure work is done properly.
2. Apply for an extension of work or hire additional
workers to site.
3. Carefully managed and install safety nets for
precautions.
4. Consult with the quantity surveyor to resolve the
issues
1. Do inspection on the house thoroughly, repair and
replace if there’s defects.
2. Deodorize and purify the house.

5.6 CONTRACT PROCUREMENT
55
CONTRACT PROCUREMENT
The most common methods and widely implemented in Malaysian
construction industry. The traditional procurement method was
utilized in this project. Through this method, the client will appoint
consultants to design the development and then the appointed
contractor to construct the work, giving the rise to a procurement
method that separates the design and construction work.Due the
project is a residential building usually the simple contract were used.
DCDA architect is appointed by the client as a consultant wanting to
design a residential project and produce a tender report which includes
the specification of the building and a detailed brief based on the
requirement. Architects will work together with engineers and
landscape architect to produce the required drawings which is then
passed to quantity surveyor to provide the bills of quantity based on
the drawings.
Contractor are then assigned to carry on the project into construction
process through bidding process. Tender documentation on the most
suitable items will awarded the contract. Contractor, En. Abdul Zainal
will be in charge of the workmanship and materials for the project as
stated in the agreed contract. The contractor will only be in charge of
construction work and has no authorities on the design work.
Separated consultant and construction work in the traditional
procurement method, thus allows a fixed sum basis contract to be
obtained before the construction commence. However, any changes
after the contractor has been assigned could set an additional cost
towards the client.
Diagram shows the procurement structure of each
professions

5.7 SUCCESS CRITERIA
56
Cost
In order to minimise the cost and budget, the project team must ensure that there can’t be any mistakes on the project. Cost variation
reports should be used to investigate the inflation and deflation of cost that may come about on change in decision in terms of
materials, constructions process etc.
Time
In the project, time is the most important criteria needed to achieve Extension of time were issued by the contractor as there a few
sets of unexpected events occurred which delayed the construction process. Thus, the contractor should apply the work programmes
and time expectations, in order to keep track on the schedules, that helps to minimise the time duration for every stages of
construction for the project and maximise the efficiency of the project progress. As prolonging the time can hurt the financial costing
and the client’s satisfactions on the project.
Scope
Overall the project were able to meet the client’s need and fulfil his satisfaction, with six storey level of habitable spaces, a parking
ramp leading to the front entrance, private infinity pool, a gym room and as well as a private security guard house.
Communication
As modern technology rapidly grows, it can influence project execution where quick and accurate exchange of ideas and information
is critical. Modern technology also eliminates the communications barrier of sending and receiving formal emails or physical
documentations. Before the frequent use of modern informal communications applications such as Whatsapp, Facebook and etc
communications is slow and often filtered to share only information that is deemed critical.
Negotiations
Often there is more than one major stakeholder in the project. An increase in the number of stakeholders influences the project’s
complexity level.In addition to the number of stakeholders and their level of investment, the degree to which the project stakeholders
agree or disagree influences the project’s complexity. It’s the job of the project manager to keep everyone on the same objectives and
goals.
SUCCESS CRITERIA

6.0 CONCLUSION
57
The project commenced at 2012, designing a six story bungalow with one story half below ground level and another three level below ground
level including basement level. The project is handled by Ar. David Cheah, the CEO himself as the building is uniquely create and requested by
the clients themself. The development area of the project is estimated 8900 sqft including additional land area. In order to ensure the project is
able to proceed in a smooth and efficient manner, Work Programmes charts generated by Microsoft Project were utilised to organise schedules
and sort timelines in a systematic manner to prevent any delays from occurring. Meanwhile, the identification and breaking down of the the
scope of progress at any designated time is done through an implementation phase where the project is put into motion and the work on the
project is undertaken. It is significant to maintain control and communicate as needed during implementation. Progress of project is repeatedly
observed and appropriate adjustments are done and listed as variances from the original plan. Moreover, risk analysis is used to tackle, identify
and aid in overcoming issues that will lengthen whole progress of project. Besides that, meetings were conducted regularly to guarantee
progression of work is carried out smoothly and efficiently and to collect updates from all stakeholders to reduce possibility of work delay on and
out of the site.

58
7.0 REFERENCES
Targetjobs. (2019), Civil Engineer Job Description. Retrieved from September 2019,
https://targetjobs.co.uk/careers-advice/job-descriptions/278929-civil-engineer-job-description
Lembaga Jurutera Malaysia, LJM. (2005), A Guide To Engineering Practice For M&E Engineers. Retrieved from September 2019,
http://bem.org.my/documents/20181/33485/Guide+M%26E.pdf/0aa06989-893d-4009-84a6-bf96d14687fa
Dr Rajoo, S. (2014), Standard Forms Of Contract Malaysia. Retrieved from September 2019,
https://www.academia.edu/35696312/Standard_Forms_of_Contract_Malaysia
Dr Okolie, K.C. (2012), An Assignment On Procurement Method. Retrieved from September 2019,
https://www.slideshare.net/liannjidekanwachukwu/procurement-29926488
Copper Team. (2018), PM101 - How To Define Project Success Criteria. Retrieved from September 2019,
https://www.copperproject.com/2018/03/pm-101-define-project-success-criteria/
Yashkumar S. (2018), How Are Drawings Used In A Construction Project? Retrieved from September 2019,
https://www.ny-engineers.com/blog/how-are-drawings-used-in-a-construction-project
Construction Placements. (2018), The Role Of An Electrical Engineer In The Construction Industry. Retrieved from September 2019,
https://www.constructionplacements.com/the-role-of-electrical-engineer-in/
Maxted K. (2018), What Is The Role Of A Quantity Surveyor? Retrieved from September 2019,
https://www.rawlinsonswa.com.au/post/what-is-a-quantity-surveyors-role-in-construction
NZIQS. (2019), What Is A QS? Retrieved from September 2019, https://www.nziqs.co.nz/What-is-a-QS/What-is-a-QS
Essays, UK. (2016), Role Of The Quantity Surveyor Construction Essay. Retrieved from September 2019,
https://www.ukessays.com/essays/construction/role-of-the-quantity-surveyor-construction-essay.php
Pasquire C. (na), Early Incorporation Of Specialist M&E Design Capability. Retrieved from pdf file September 2019,
https://www.irbnet.de/daten/iconda/CIB12598.pdf

59
Quora.com (na), What Is The Role Of Mechanical Engineer In Construction Site Of Any Building. Retrieved from September 2019,
https://www.quora.com/What-is-the-role-of-mechanical-engineer-in-construction-site-of-any-building-factory-etc
Wood S. (2008), Bill Of Quantities - Housing Tender. Retrieved from September 2019,
http://bina-rumah.com/wp-content/uploads/2011/08/Housing_BOQ.pdf
MMK. (2015), Architect’s Tools That Helps His/Hers Creativity Grows And Reflects To Reality. Retrieved from September 2019,
https://www.architecturendesign.net/architects-tools/
Stacy Music. (2011), Working With Architects And Contractors. Retrieved from September 2019, https://staceymusic.co.uk/architects.html
Malik Anwar-ul-Islam. (2014), How To Select An Architect To Design Your Dream House? Retrieved from September 2019,
https://www.zameen.com/blog/how-to-select-an-architect-to-design-your-dream-house.html
Creative Pool. (2012), Job Description - Architect. Retrieved from September 2019,
https://creativepool.com/articles/jobdescriptions/architect-job-description
Antas K. (na), The 5 Types Of Meetings Project Managers Need To Master. Retrieved from September 2019,
https://www.efficientlearning.com/blog/the-5-types-of-meetings-project-managers-need-to-master
Designing Buidling Ltd. (2018), Site Meeting V Technical Meeting. Retrieved from September 2019,
https://www.designingbuildings.co.uk/wiki/Site_meeting_v_technical_meeting
BCAsingapore. (2011), The Six Professionals In The Construction Value Chain. Retrieved from September 2019,
https://www.youtube.com/watch?time_continue=122&v=chl5_z-gkWg

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