2. Management Information Systems (MIS)
• MIS stipulates managers with information and support for effective
decision making along with delivering feedback on daily operations
• Output or reports are usually generated through accumulation of
transactions processing data
• Each MIS is an integrated collection of subsystems, which are
typically organized along functional lines with an organization
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3. Intended Benefits of MIS
MIS investments pays off in several different ways:
• Core competency support
• Enhanced distribution channel management
• Increasing brand equity
• Boosting production processes
• Impact mass customization production processes
• Leverage learning curve advantages
• Leverage IT investment in computer aided design
• Leverage stability with efficiency
• Expand existing business and add ecommerce
• Improve B2B commerce and relationship
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4. FIVE ELEMENTS OF
MIS USABILITY
• Timeliness
• Accuracy
• Consistency
• Completeness
• Relevance
Please see see following illustrations for further explanation
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6. Outputs of a MIS
Scheduled
Reports
Key Indicator
Reports
MIS Demand
Reports
Exception
Reports
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7. Outputs of a MIS (continued)
• Scheduled Reports
a) Produced periodically or an a schedule
(daily, weekly, monthly or quarterly)
• Key Indicator Reports
a) Summarized the previous day’s critical activities
b) Typically available at the beginning of each day
• Demand Reports
a) Gives certain information at any Authority’s request
• Exception Reports
a) Automatically produced when unusual situation arises or requires action from
Management
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8. Characteristics of a well planned MIS
• Provides reports with fixed, standard and custom formats
a) Hard-copy (official print outs) as well as soft-copy for electronic
distribution (email, Desktop-Faxing or even publishing on/offline)
• Utilization of crucial Internal Data stored on the network
a) Standard Network Encryption option
b) Provision for Local Hard Disk Access (functionality of Synchronization)
• End Users can also develop custom reports
• Requires formal requests from users
a) Which can be logged for back tracking in future
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9. MIS for Competitive Advantage
• Provides supports to Managers as they work to achieve corporate
goals per Manufacturing / Sales / Marketing / Strategic
• Enables Managers to compare results to established company goals
and identify problem areas as well as opportunities for
improvements
• Enables auto-alerts when problems areas arises and further
flagging, prompting and demanding immediate action to resolve
• Enables auto-alerts when opportunities areas are discovered
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10. MIS and Web (online) Technology
• Data and reports may be set from Management Information System
on company’s secure intranet (network) for access
• Employees can utilize frontend program UI or built-in web browser
on their Desktop / Laptops / Tablets / Smartphones to login and gain
secure access to that same data
• Increases:
• Productivity,
• Collaboration,
• Team work synchronization and
• Turn over time for business transactions
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11. Functional Aspects of MIS
• Management Information System is an integrated collection of
functional information systems combined, along with each
individual supporting functional areas
• Including:
• Business Transactions,
• Transactions Processing Systems (TPS),
• Primarily from 2 sources: Internet and Extranet
• Databases Input for validity checks,
• Funneled through following modules:
• Financial MIS > Accounting MIS > Marketing MIS > Human Resources > etc.
• And then finally Various Reporting for same
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12. Financial MIS
• Provides financial information to all Financial
Managers within an organization
• Including Senior Management
Complete with:
Financial Data Security Standard (DSS) and
Financial Enterprise Solutions (ES)
Please see see following illustration for further explanation
By Mihir Busa 12
14. Inputs to the Financial Information System
• Execution of Strategic plan or Corporate Policies
a) Preceding of major financial objectives and often projects financial
needs
• Transaction Processing System (TPS) Integration such as
a) Critical financial information collected from almost all TPS, consisting of
Payroll, Inventory Control, Order Processing, Accounts Payable,
Accounts Receivable and General Ledger (book-keeping)
b) External Sources
c) Annual Reports and Financial Statements implementation
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15. Financial MIS Subsystems and Outputs
• Financial Subsystems consisting of:
a) Profit & Loss
b) Cost of Goods Systems
c) Overhaul Auditing
d) Internal Auditing
e) External Auditing
f) Funds Allocations
g) Funds Management
h) Spending Forecasting
i) Future Projections and
j) Detail Reporting: Monthly, Quarterly and Yearly
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16. Manufacturing MIS
• Fundamentals:
Strategic plan or Corporate Policies
• The complete TPS again:
Order Processing
Inventory Data
Data Reception and Inspection
Personal Data Verification Check
Production Processes
• Consideration of External Sources
Please see see following illustration for further explanation
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18. Manufacturing MIS Subsystems and Outputs
• Design and Engineering
• Master Production Scheduling
• Inventory Control
• Manufacturing Resource Planning
• Just-in-Time (JIT) Inventory and Manufacturing
• Process Control
• Computer-integrated Manufacturing (CIM) which allows
• Computer-aided Design (CAD)
• Quality Control and Testing
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19. Marketing MIS
• Supports managerial marketing activities including
product development, distribution, pricing
decisions, product planning, product life-cycling
and promotional effectiveness
Please see see following illustration for further explanation
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21. Inputs to Marketing MIS
• Strategic Planning and Corporate Policies
• Specific TPS for Marketing
• External Sources:
The competition
The market
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22. Marketing MIS Subsystems and Outputs
• Marketing Research Support
• Product Development Support
• Product Planning & Life Cycle Support
• Promotion and Advertising Support
• Product Pricing Support
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23. Human Resource MIS
• Integration to all of the activities related to
employees and potential employees of the
organization
• Enables employees monitoring with proper
managerial reporting, track records assisting in
further performance assessment
Please see see following illustration for further explanation
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25. Inputs to Human Resource MIS
• Strategic Planning and Corporate Policies
• Specific TPS for HR:
Payroll Data Secure Storing
Order Processing Data Funneling
Personal Data Secure Storing
• External Sources
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26. Human Resource MIS Subsystems and Outputs
• Human Resource Planning
• Personnel Selection and Recruiting support
• Training and Skills Management
• Scheduling and Job Placement support
• Comp, Wages, Commissions and Salary
Management and Administration
• Streamlined Payroll system setup
• Organization Restructuring support
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27. Other MIS
• Accounting MIS
Provides aggregated information on accounts payable,
accounts receivable, including payroll integration and
other applications such as:
• Cost of Goods and Operation Costs calculation
• Sales and Revenue forecasting Reports
• Shipping, ecommerce, collections support
• Taxation: daily, monthly, quarterly and yearly
• Integrations with other Management Information
Systems forming cluster reporting and querying
specially for BOD (risk takers) and auditors
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28. Example of current MIS: SageOne
Source: http://na.sage.com
By Mihir Busa 28
31. Conclusion
• To sum up, Senior Management / BOD would gain accurate control
by improving overall business transactions while supporting
Timeliness; Accuracy; Consistency; Completeness and Relevancy
factors.
• Assists in Senior Management / BOD decisions to achieve defined
goals within an established time period
• Improved basically MIS helps streamline and places organization to
track of success and efficiency.
This completes presentation convincing the BOD, many advantages of MIS by
highlighting specific initiatives that MIS can address.
Thank you.
By Mihir Busa 31
