Are you looking for a better strategy to retire your legacy Lotus Notes applications and migrate them seamlessly to the cloud? Office 365 & Azure brings best of both the worlds together to simplify and enhance the cloud experience. Office 365 with Azure allows more flexibility and greater business agility. It helps leveraging familiar tools for simple deployment, and user experiences as well as a leaner, controlled model for enterprises. Migration of legacy applications to the cloud gets you and your enterprise out of the business of hosting, supporting and maintaining the applications on your infrastructure. Aqeel Haider, Vice President of Technology Solutions, WinWire Technologies shares an in-depth view of WinWire’s capabilities to retire and re-platform legacy Lotus applications to Office 365 & Azure. Webinar Agenda: An overview of WinWire’s approach in performing an assessment of legacy Lotus Notes applications How to classify multiple Lotus Notes applications and our methodology around archiving, replacing, or consolidation of such applications From Our Experience – Lessons Learnt Optimizing your new application in the cloud

1. Lotus Notes to Office 365 & Azure –
Migration Strategy
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@WinWire
Wired2Win Webinar Series

2. © 2010 WinWire Technologies
Session Speaker

3. Introduction to Azure & Office 365
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Agenda
Extend capabilities of Office 365 with Azure
Solution approach for Lotus Notes Assessment
Assessment process and delivery

4. © 2010 WinWire Technologies
Introduction
• Public Cloud Offering from
Microsoft
• Virtual Machines
• Web Sites
• Cloud Services
• Mobile Services
• Active Directory
• Microsoft Office offering on
cloud
• Outlook, Calendar, People
• Newsfeed and Yammer
• Sites or OneDrive
• Mobile Devices Support
• Lync online
• Microsoft’s Direction

5. Performance – Azure and Office 365
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3,000
Trials Per Week
1,000
New Customers Per Day
10 Trillion
Object currently stored on
Azure
$15 Billion
Spent on Cloud
Infrastructure by Microsoft –
Data centers
400 Billion
Authentications on Azure
Active Directory
50%
Fortune 500 companies are
using Azure
The latest version of Office is the fastest selling ever – averaging one copy
sold every second since its launch

6. Extend Capabilities of Office 365
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Develop Apps
Think of building Apps to
overcome limitations
App Development
Environment Setup
Choose deployment
platform
Deploy and Consumer
Apps

7. App Hosting Options
Cloud
• Provider Hosted –
Dedicated Server or
Hosting Service
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• Auto Hosted –
Windows & SQL Azure
On Premises
• SharePoint Hosted

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9. Our Philosophy on Notes Migrations
Quickly impact cost drivers to fund future activities
(Reduce servers, align access & users to applications, reduce duplication)
The pull of new systems reduces costs
(Consolidate multiple Line of Business applications, align with existing app-dev plans, consolidate
platforms to reduce enterprise licensing)
Move essentials only
(Archive, retire, consolidate, re-platform, and swap)
Leverage tools to automate migration & get the most out of the future
Application Platform (Office 365, Azure, etc.)
(Leverage market tools to speed migration & use most “Out-of-the-box” functionality from SharePoint)
Longer migration schedules are effective, cost efficient, and easier on the
business
(Drive efficiencies, optimized teams & refine processes, move at speed of change within the biz.)
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10. Pre-Migration Analysis
Applications
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Functionality
Archive
Filter
Which existing functionality is really
needed?
When is archiving just the content is
good enough?
Filter out what is unused or of low
business value
Identify
Determine
Classify applications as
standard/simple vs. custom/complex
Identify which applications share
similar designs
Determine target locations and
application types/platforms
(templates)
Objective:
• Reduce Migration where Possible
• Minimize New Development

11. Setup a Program Governance Committee
Responsibilities of the Governance team
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Reducing total cost
of migrations
Recommending the
long term solution
and architecture
Enhancing
information security
and reliability while
reducing operational
risk
Align new
application designs
with the company
architecture
governance plan
Governance team divides databases to following
groups based on Analysis of databases
Retire
Archive Replace Re-Platform Consolidate

12. Analysis and Migration Process
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Application
Inventory
•Obtain accurate
inventory of the
Lotus Notes
databases and
applications.
•Leverage Industry
tools to output to
understand the
complexity of the
applications.
Additional
Analysis
•Determine the impact
of application
migration by
interacting with
business users.
•Identify additional
data points like
number of lists, forms,
and workflows
needed for migration.
Migration
Approach
•Determine the best
migration approach
and target platform
based on info
gathered during
initial analysis.
(e.g.,
Archive,
Retire,
Replace,
Re-platform,
Consolidate).
Present Estimate
and Delivery Plan
•Develop and
present delivery
plan and
recommendation
to Application
Owner(BSD) for
final decision.
Factors to determine complexity
Complexity Lists Lookups
Out of Box
Workflows
Forms
Content
Types
Column
Ordering
Web Part
Configurations
Simple 0-3 1 0 1 - OOTB 1 Yes 0
Medium 4-20 2-10 1-4 1-5 HTML 5 2-5 Yes 1-2
Complex 21-40 11-15 5-8
6-8 HTML 5 or
ASPX
6-10 Yes 1-2

13. Lifecycle of Migration Analysis
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Analyst +
Architect
Governance
Provide Cost, Duration and
Recommendations
Approves Migration
- Off shore
SharePoint Presentation
Look & Feel
BSD
Modifications & Updates
Reviews
Recommendations
Analyze

14. Lifecycle of Production Deployment
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On Site
QA
BSD
From Off-Shore
Issues? Back to
Off-Shore
UAT
Migrate
Data
To Production
Before
After
Snapshot of migration using migration tool

15. Sample - Analysis Output
Migration Paths (target platform and
architecture)
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Detailed Analysis report
The output from analysis phase is a detailed
assessment report which contains:
Complexity
Migration estimate
Benefits
Refined migration criteria

16. Migration Process – Diagram
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online 2013
2013
Satisfy
O365 &
Azure
require
ments

17. Full lifecycle of Migration Of Lotus Notes To
SharePoint 2013
© 2010 WinWire Technologies
with Off-Shore

18. © 2010 WinWire Technologies
Summary
Many Approaches Brains over Brawn Only Essentials
Each migration project is a
unique animal. There are many
approach, methods, tools,
techniques and strategies.
Apply them freely to achieve
the best results.
Many people look for a silver bullet
to answer all the problems. We’ve
found spending time thinking and
planning will produce the best
results. Only after the plan is well
developed do you marshal
corporate strength and the
strength of partners.
Get down to the bare
essentials. We believe that if
there is doubt, archive over
migrate. Consolidate over
duplicate. The smaller the
profile of change, the lower the
cost and the great the
likelihood of success.

19. © 2010 WinWire Technologies
Who We Are
IT solutions company
making information
actionable for the
enterprises in the
mobile-cloud world
Collaborative and
Analytics solutions
leveraging pre-built
solution accelerators
Mobility,
Cloud,
Collaboration &
Analytics Technologies

20. Thank You
Reach out to us at marketing@winwire.com
Visit us: www.winwire.com
http://www.winwire.com/winwire-blog/
www.twitter.com/winwire
WinWire Technologies, Inc. Confidential
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