The MCP Herald
elcome to the third issue of
Inside this Issue: the MCP Herald! The corrected five material weakness-
Department’s Management es from prior periods in FY 2002
1 FY 2002 Statement of Control Program (MCP) has seen (Individual Ready Reserve (IRR)
Assurance much activity this quarter, so, read Member Screening, Computer-
on to find out the latest …. Based Training, Asset Visibility
2 Launch of the DON
MCP Website Congratulations and thanks to all
those who participated in the FY
of In-Transit Inventory, Enlisted
Administrative Separations, and
Cash Management and Contract
2002 SOA process…the Navy was
Continues to “Hit” the the only military service to meet Payments at Selected Navy Activ-
Road the 1 Nov 02 OUSD (C) deadline! ities in Europe).
4 DON MCP
Now, the time has come to turn
our attention to the FY 2003
SOA reporting process. Com-
FY 2002 Statement
4 Request for MCP mands and activities should con-
Success Stories tinue to work within their organi-
of Assurance zations to complete the mile-
4 Upcoming Events The Department of the Navy
(DON) completed the annual
stones that were established for
the management control weak-
nesses, with priority given to
Office of Financial Operations Statement of Assurance (SOA)
(FMO) those that were slated for correc-
reporting process and after ob- tion in FY 2003. For FY 2003,
720 Kennon Street, SE
Building 36, Room 115
taining the signature of the Under the FMO will be reviewing audit
Washington Navy Yard Secretary of the Navy, success- reports containing management
DC 20734 fully submitted the FY 2002 re- control findings on a semi-annual
Fax: 202.685.6700 port to the Office of the Under basis and will coordinate with
Secretary of Defense commands/activities as appropri-
DON MCP POC: (Comptroller). ate.
202.685.6738 In the FY 2002 SOA, 15 uncor- Automated Statement of
rected material weaknesses were Assurance (SOA) Tool
reported in FY 2002. Of the 15,
five were new (Government Pur- The SOA reporting process for
202.685.6748 chase Card Program, Readiness FY 2002 included the use of the
email@example.com Reporting, Security Clearance new Automated SOA Tool by
Backlog, Supply Inventory Man- several DON organizations. All
MCP Website: agement, and Government Travel Echelon 1 organizations that
Charge Card) and 10 were iden- were chosen and required to use
me_index.htm the Tool did so successfully.
tified in prior periods. The Navy
Most of the selected Echelon 2
. . . . . . . . . . . . . . . . . . . . . . .
First Quarter FY 2003
organizations did use the Tool Annually, the Naval Audit We have recently launched a web
and were able to submit their Service (NAS) provides a memo site dedicated to the DON MCP.
data successfully. to the Under Secretary of the This web site serves as a one-
Navy rendering an opinion on stop resource to meet your MCP
For FY 2003 reporting use, we whether the Navy’s SOA needs and to assist you with your
are currently working towards presents reasonable assurance organization's MCP. The web
enhancing the Automated SOA that management controls are in site includes MCP statutory and
Tool. In order to evaluate the place and operating effectively. regulatory guidance, tools to
usefulness of the Tool and to de- The Auditor General’s opinion enhance your organization's
termine areas of improvement, provides “qualified reasonable program, MCP Training
we sent a survey to all organiza- assurance” that the Department information, the DON SOA, and
tions that were required to use of the Navy’s management the latest MCP news.
the Tool in FY 2002. Surveys controls are in place and
are due back by 15 January 2003. operating effectively, and that The web site is structured into
A few of the organizations have FMFIA objectives are being the following five main pages:
already completed and returned achieved. Audit efforts that •MCP Guidance - Includes links
their evaluation forms. Feedback formed the basis of their opinion to FMFIA, DoD Instruction, and
from the survey has been good were: assessments of the status of SECNAV Instruction;
and one recurring suggestion was the FMFIA improvement
•MCP Tools - Includes link to
to expand the use of the Tool to programs, evaluation of the
MCP Survey Self-Assessment
organizations below and beyond Navy’s SOA and its supporting
Tool and MCP Plan template;
the Echelon 2 level or one level documentation, and reviews of
below HQs. All suggestions will management control programs at •MCP Training - Includes the
be added to the FMO's list of selected Naval activities. Based FY 2003 training schedule and
modifications for the SOA Tool. on the material weaknesses course reference materials;
This list also includes previous identified in the SOA, and •DON Statement of Assurance -
comments and suggestions that incomplete reporting by some Includes prior year Statements
we received during the prepara- DON elements, the NAS was not and link to the SOA Tool;
tion of the FY 2002 SOA. Once able to give “reasonable •MCP Newsletter - Includes
all completed surveys are re- assurance” that all the specific current and previous copies of
turned, we will analyze and de- objectives of FMFIA have been the MCP Herald newsletter.
termine how best to enhance the achieved.
Tool and determine whether to The web site is located at: http://
expand the Tool to include addi- www.fmo.navy.mil/MCP/home_i
tional Navy commands. ndex.htm. It is a public site so no
login or password is required.
If you have any questions However, there are tools on the
regarding the SOA Tool, please site that require a login and
contact Sharon Poblete at password. We hope that you will
202.685.6064 or find this web site easy to use and
firstname.lastname@example.org. resourceful in enhancing your
MCP Home page view
If you have any questions,
comments, or suggestions
Auditor General’s Opinion on
regarding the web site, please
Launch of the DON contact the liaison at
2 . . . . . . . . . . . . . . . . . . . . . . . .
The MCP Herald
202.685.6748 or Washington, DC on 22 and 24
email@example.com. October 2002.
San Diego, CA. MCP training
was conducted in San Diego on
13 and 14 November 2002.
San Diego training saw the
introduction of a new video of
Mr. Paul Kaman & LT Aaron Washington, Ship
the NBC news special on USS Repair Facility site visit: Yokosuka, Japan.
John C. Stennis, entitled “A Ship
at War” as a new case study. In
Ms. Stephanie Irby, MCP Training class: Yokosuka, Japan. this video, Anchorman Tom
Brokow identified numerous
MCP Training Continues internal controls that already
to “Hit the Road”… exist in the Navy. The video on
MCP training classes were USS John C. Stennis was
recently held at the Washington obtained courtesy of the Navy
Navy Yard and various regional Visual News Service.
training locations, such as San Mr. Dennis Foye & Ms. Stephanie Irby, Ship
Repair Facility site visit: Yokosuka, Japan
Diego, CA; Yokosuka, Japan;
Groton, CT; and Gulfport, MS. Groton, CT. MCP training was
conducted in Groton on 4 and 5
The objectives of the MCP December 2002.
course are to:
Understand the Gulfport, MS. MCP training
fundamentals of was conducted in Gulfport on 10
management controls. and 12 December 2002.
Understand how to
Aerial shot of Mount Fuji, Japan.
incorporate a MCP into Additional training classes have
day-to-day activities. been planned for Washington
Yokosuka, Japan. MCP
Understand the DON Navy Yard; Bremerton, WA; Ev-
training was conducted in
Statement of Assurance erett, WA; and Naples, Italy in
Yokosuka on 19, 20, and 21
process. the next few months. See “Up-
Understand the DON MCP coming Events” on page 4 of this
and your responsibilities. newsletter for dates and registra-
While in Yokosuka, the FMO re-
Know how to institute an tion points of contact. The FMO
ceived a tour of the Ship Repair
effective MCP. is still trying to reschedule train-
Facility (SRF). The purpose of
Be familiar with tools and ing at Portsmouth, VA and
this tour was to help us under-
techniques to evaluate and Philadelphia, PA. Both locations
stand the various types of man-
enhance your MCP. were cancelled due to lack of en-
agement controls and reviews
Be aware of the DON’s rollment.
that SRF has in place already.
approach. If you have any questions regard-
ing the MCP training course,
Washington Navy Yard. MCP please contact Stephanie Irby,
training was conducted in FMO Representative at
. . . . . . . . . . . . . . . . . . . . . . . . 3
First Quarter FY 2003
202.685.0773, or mcptraining@f- (Commercial, DSN, Fax, and
mo.navy.mil. Email Address)). Upcoming Events
DON MCP Coordina- Please request the MS Excel
template from MCP Training:
tor Database firstname.lastname@example.org, populate The one-day class focuses on
the template with complete fundamentals of management
FMO is developing a DON MCP information, and send it to the .
controls and the requirements for an
Coordinators contact information above email address for inclusion .
database (Echelon 1 through
Echelon 3 only). The purpose is:
into the MCP Coordinators Upcoming Events
The target audience is:
database. Please share a copy of
• Command/organization MCP
the template with your higher Date
1. To provide up-to-date Coordinators
reporting entity. Time, Location
guidance and promote • Alternate MCP Coordinators
accountability for the DON • Others actively involved
MCP. FMO Requests MCP Type a description of your event here. in
For morethe MCP. call 000-0000.
2. To assist us in Success Stories From
communicating with the Locations, dates, and registration
the Field…. Date
POCs are as follows:
DON’s MCP Coordinators
Event name Navy Yard
via various means. To identify and share your Washington
3. To share various Command/ 29 January 2003
Type a description of your event here.
organization’s MCP success 0800-1600
For more information call 000-0000.
Activity/Field success stories, stories and best practices POC: Stephanie Irby, 202.685.0773, or
gather and communicate best throughout the DON, we request email@example.com
practices throughout the that you send us news and Time, Location
DON. information regarding your MCP Event name
4. To access MCP training related efforts. The purpose of 5 & 6a description of your event here.
Type February 2003
needs and share training 0800-1600
For more information call 000-0000.
this request is to (1) solicit
information (availability, successful MCP related efforts
POC: Dina Kimmerling, DSN 282.7041, or
dates, location, etc). Kimmerlingbe@barstow.usmc.mil
undertaken in your organization Time, Location
5. To make sure reporting and (2) publish best practices via Event name
hierarchies are complete and the MCP Herald and the Internet 11 & 12 February of your event here.
Type a description 2003 (Bremerton)
up-to-date to facilitate roll-up for DON-wide dissemination. 0800-1600
For more information call 000-0000.
of aggregated data for use 13 February 2003 (Everett)
with the Automated SOA Please share your efforts with: 0830-1630
Tool. firstname.lastname@example.org. POC: Location
Time, Opal Brekke, DSN 439.7163, or
The Office of Financial Opera
The information sought for this Type a description of your event here.
tions (FMO) publishes The MCP Naples, Italy
effort includes Names (First and For more information call 000-0000.
Herald. This publication pro 11, 12, & 13 March 2003
Last), Position (MCP 0800-1600
Coordinator or Alternate), vides current information on the Date
POC: Location Irby, 202.685.0773, or
Organization (Echelon Category, DON’s MCP. email@example.com
The point of contact for questions Type a description of your event here.
Identification Code (UIC)), Washington Navy Yard 000-0000.
For more information call
and comments is: Paul Kaman,
Reporting Entity (Entity Your 22 & 23 April 2003
Organization Reports To, 202.685.6748, or Kaman. 0800-1600
Reporting Entity’s Echelon firstname.lastname@example.org. POC: Stephanie Irby, 202.685.0773, or
email@example.com Page 4
Category), and Contact
information (Phone numbers
4 . . . . . . . . . . . . . . . . . . . . . . . .