This presentation is good for any tehreek or organisation. I have made some activities with it. Please get in touch if you need to deliver it....

1. Time Management Workshop
Training session on Webinar By UKIM
Women Wing
.

2. Things you require
You will need charts of some slides in
A2 or A3 size. Sticky notes, pens and
sheet of paper , Laptop for your use.

3. Instructions
*workshop can take between 2 to
3hours including break.
*15-20 can participate.
*You can charge £5 per person to
cover the costs.

4. Tell objectives of programme
*Prioritise tasks by urgency and importance.
*Create an effective to-do list.
*Schedule tasks effectively.
*Deal with procrastination(multawi kerna)

5. :Activity, Icebreaker
Pass on sticky notes for
answers,
stick them on chart and
read out loud.
"if days have 25
hours, what would
you do with extra
time?"

6. Activity:
Determining priorities
● Display chart determining priorities
with heading A, B, C and D (this on
slide number 11)

7. Nov 12, 2013
Determining PrioritiesDetermining Priorities
A Urgent
Must be done today
B Ideally do today
C Could be done tomorrow or later,
must be done sometime
D Would be done ideally, but not
essential

8. Now hand over copy of ranking quiz
(attached) to each participant and give
few minutes to fill in.
You can create your own ranking quiz according to age gender
and interest of participants

9. Time Management Ranking Quiz
All of these things are happening at once. Please rank them in importance in your life. Do
not try to plan things such as "If I answer the door, the person can turn off the water in the
kitchen."
Your baby is crying and needs you.
The telephone is ringing, you are expecting an important phone call, and you have no
answering machine or voice mail available.
The doorbell is sounding and you hear the person knocking on the door.
There is dry laundry on the line outside and it is beginning to rain.
The water tab in the kitchen is running.
Salah time is getting late.What is the most important thing in your life at this moment?
What comes second?
What comes third?
What comes fourth?
What comes fifth?
And last not least?
*.Attend to baby
*Pray Salaah (nmaz)
*Answer door
*Answer telephone
*Take in the laundry
*Turn off the water

10. Nov 12, 2013
File
the
Pile

11. Explain why we need to have "to do list" either on
calenders, electronic diaries, cell phones or any
form of reminder.
To do list
Option1: Walk around building and come back within 30 sec and
tell at least 10 thing they have seen(ask just 1 or 2 persons to save
time).
Option2: ask to name the things they have seen on their way or
what they have eaten last five days.

12. Now walk with pen and paper
● Now walk again and ask them to write down the name of
at least 10 objects(lights, switches etc.) buildings with pen
and paper and come back after writing. Now explain that
OUR MINDS are NOT designed for short term memory.
So what ever task you need to do write it down.
● Conclusion: Our mind are not designed to store short term
memory so always use “to do list”.

13. What to write on our "to do
list"?
● Is it just appointment or meetings or else? Gather ideas
for few minutes. Now explain that write down your targets,
goals, A result. Introduce idea of "mind map".
●

14. ● Membership
UKIM
Syllabus?
Rabta? Dua
Time?
Discussion?
Ia'anat?
Attendance?

15. How to achieve targets we
done mind mapping for?
Ask all shurkaa (participants) to walk from "A" to "B" (any
point can be "A" and any place can be "B"). Ask them to
choose different paths but come back within a minute.
Now explain reaching our targets can differ from others.
Some people achieve earlier some later. Some leave it for
last minute and it works for them. Never idealise perfect time
management Just keep walking towards "B". Everybody will
reach adopting different ways but same goal. Some can
finish maybe in 2 weeks reading a book, some may take a
month. Do not question your ability. Just do it.....and allow
discussion for few minutes.
Break(if need to) with tea and refreshments)

16. Card game(allow 10-20 Min)
There are about 100 cards and each has good or bad
time management statement. Make groups of 3 or
5(depends on number), hand over cards and ask them to
separate good and bad time managements Once that is
done, ask them to pick up cards one by one and tell each
other which qualities they have and which they need to
work on. ( There are some blank cards, we used them for
different Islamic items, e,g salah on time (good or bad
time management?). You can add your own.

17. Interruption and time wasters
● Ask group to give few examples of interruptions and
then Simply explain slide number 15 and 16 in your
own words

18. Nov 12, 2013
Dealing With InterruptionsDealing With Interruptions
 Ask yourself, what is more important, the
interruption or what you are working on.
 Keep a TO DO LIST, to refocus on what you
should be doing.
 Ask suppliers, employment agencies……….
to telephone during quieter periods.
 Go and see or telephone the person.
 Invent a deadline.
 Block unwanted e-mails.

19. Nov 12, 2013
Dealing With InterruptionsDealing With Interruptions
 Ask unexpected external visitors to make an
appointment.
 Keep a time log of who is interrupting you.
 Continue to look busy
 Be assertive – learn to deal with have you got a
minute by saying NO.
 Stick to the point.
 Have a continuity plan for emergencies.
 Plan time for unexpected circumstances.

20. Procrastination( ‫ا‬‫النا‬ ‫می‬ ‫لتوا‬‫ڈ‬ ‫ں‬ )
● Beware of monkey
● Print a picture of monkey form slide number20) and
display on a chart.

21. Beware of the Monkey (The Problem)
Each time we say “yes” to these requests we
collect another “monkey” namely a problem that
started with someone else (who is working for
whom?).
Furthermore, “monkeys” eat into our
discretionary time; the amount of time left after
meeting the demands of the family and job.

22. ● Hand over sticky notes and ask them to write down name
of any monkey they have on their shoulder. Explain it
does not mean that now we should stop saying "yes".

23. Activity
Hand over sheet or paper with written 10 columns
of "yes/no" . They need to circle "yes or "no". Ask
question from slide number 26.
Now display chart made from slide number 27.
Sheet should look like this
1: Yes No
2: Yes No
3: and so on.......

24. Nov 12, 2013
During the last seven days, have you atDuring the last seven days, have you at
any time:……..any time:……..
1. Wondered where a day went to?
2. Achieved half what you wanted to achieve?
3. Spent more than 10 minutes on one telephone call?
4. Worked on something you enjoyed and left alone
something more pleasant?
5. Said, “I must read that”, and have not?
6. Passed out a vague instruction?
7. Had a interview or discussion lasting more than two
hours?
8. Walked the same ground twice within half an hour
because you forgot something the first time?
9. Seen the size of your “TO BE DONE LIST” grow?
10. Worked hard?

25. Nov 12, 2013
ScoringScoring
If you scored “YES”
 0 – 3 times: you are exceptionally well
organised.
4 – 7 times: you are well organised.
8 – 10 times: you are just like the rest of
• us.

26. Show reality of life poster and
at least for 10-15 minutes
speak from Quran Ahadith
specialy Surah Asr. Now at
this stage when you speak
even little, it will be more
effective because you have
created a good "fiza".

28. (Optional) House chore list
● You can add this activity if have time.
● Make 3 or 4 groups and ask them to write down house
chore lists.
● Group 1: Kitchen, Garden
● Group2: Bedrooms, Family areas
● Group 3: Bathroom, Miscellaneous
● Now give each group 30sec to write down, now swap
sheets for example group 1 sheet go to group 2 and so
on.
● Again give them 30 sec and swap again
●

29. ● Ask group to circle which tasks you do.
● Now write words daily, weekly, monthly, yearly.
● Now write “am” which can be done in the morning. Aim to
do between 7am to 9am every morning everyday.
● There are some other ideas of activities in slides you can
use.

30. Example
Example