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Communicating Agile ProjectStatus to Executive ManagersV. Lee Henson CST ~ @AgileDad                                1
✤   Founded in 2007 - Salt Lake City, UT✤   Specialize in Public & Private Certification Workshops    & Courses✤   Deep und...
V. Lee Henson CST✤   Certified Scrum Trainer✤   Project Management Professional✤   PMI- Agile Certified Practitioner✤   Cert...
Start Using Agile:        Copyright 2012 AgileDad LLC Licensed for Classroom Use Only.   4
The Agile Manifesto     We are uncovering better ways of developing software             by doing it and helping others do...
Setting Realistic Expectations        Copyright 2012 AgileDad LLC Licensed for Classroom Use Only.   6
Agile vs. Plan Driven        Copyright 2012 AgileDad LLC Licensed for Classroom Use Only.   7
Agile vs. Waterfall        Copyright 2012 AgileDad LLC Licensed for Classroom Use Only.   8
5 Pitfalls That Beset AgileImplementations 1) The inability of the Product Ownership Team to clearly identify and manage r...
The What If’s:All too often embracing eventhe most basic Agile Principlesrequires us to address theWhat If’s:Agile Teams a...
More What If’s:                                                  What if we could engage                                  ...
What About Managers?✤   Managers should have three    items of focus during the    transition period to Agile:✤   1) Define...
How Do We Know If They Are Effective?                                7 Traits of a Highly Effective Executive:            ...
What About Teams?                                              Agile Teams also have three                                ...
Is The Team Being Effective? 1) The team embraces the truth 2) The team works in a culture that supports learning 3) The t...
Establishing Trust:✤   Management needs to work to empower Agile teams and show them that they    trust in their ability t...
According To Walt...                                 ✤   People and their enthusiasm are a                                ...
How Does This Apply To What IDo?                                               Can making even the smallest               ...
Five Levels of Agile Planning:A great place to start is by analyzing the levels of Agile Planning                         ...
Do The Executives Lack Vision?To what detail should theExecutive team be involved inthe day to day operationalissues of a ...
Roles - An Overview✤   Most Agile methods profess the    use of 3-5 different roles.✤   Many teams adopting Agile    strug...
Executives & Managers:✤   Executives & managers have    the primary goal of focusing    on the vision & the strategy.✤   O...
Managers Care About?✤   What am I going to get?✤   When am I going to get it?✤   How much is it going to    cost?✤   Are w...
Agile Project Reporting:                                  ✤   The best status comes from a demo of working product.       ...
Thank You! Lee@AgileDad.Com- Twitter @AgileDad - LinkedIn leehenson@gmail.com                Copyright 2012 AgileDad LLC L...
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Communicating agile project status to executive managers

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This presentation focused on communicating Agile status to Executives.

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Communicating agile project status to executive managers

  1. 1. Communicating Agile ProjectStatus to Executive ManagersV. Lee Henson CST ~ @AgileDad 1
  2. 2. ✤ Founded in 2007 - Salt Lake City, UT✤ Specialize in Public & Private Certification Workshops & Courses✤ Deep understanding of Agile & Traditional Project Management, (PMP), RUP, Lean, Kanban, Scrum, (CST), XP, & PMI-ACP✤ Proven Applied Agile Principles in Software, Hardware, Financial, Insurance, Construction, Medical, Marketing, Legal, Entertainment, Research, Military, Government, Retail, Education, Law Enforcement, and many more... 2
  3. 3. V. Lee Henson CST✤ Certified Scrum Trainer✤ Project Management Professional✤ PMI- Agile Certified Practitioner✤ Certified Lean Agile Professional✤ Motivational Speaker & Executive Coach✤ Author of The Definitive Agile Checklist✤ Inventor of Rapid Release Planning✤ Information Technology / PsychologyCopyright 2012 AgileDad LLC Licensed for Classroom Use Only. 3
  4. 4. Start Using Agile: Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 4
  5. 5. The Agile Manifesto We are uncovering better ways of developing software by doing it and helping others do it. Through this work we have come to value: Individuals & Interactions over processes & tools Working software over comprehensive documentation Customer collaboration over contract negotiation Responding to change over following a plan That is , while there is value in the items on the right, we value the items on the left more. Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 5
  6. 6. Setting Realistic Expectations Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 6
  7. 7. Agile vs. Plan Driven Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 7
  8. 8. Agile vs. Waterfall Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 8
  9. 9. 5 Pitfalls That Beset AgileImplementations 1) The inability of the Product Ownership Team to clearly identify and manage requirements that are consumable by the team. 2) What’s My Role Anyway? (Setting the course with a lear definition of each role with a consistent understanding of each across the team.) 3) Outlining a clear definition of done. What is the difference between done & accepted? 4) Lack of support from leadership to believe in the Agile mindset and set the wheels in motion. 5) Lack of consistency in training & coaching for the people who are responsible for getting the work done! Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 9
  10. 10. The What If’s:All too often embracing eventhe most basic Agile Principlesrequires us to address theWhat If’s:Agile Teams are nearly asinquisitive as our own children.We need to say what we’ll doand do what we say in order tobe successful. Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 10
  11. 11. More What If’s: What if we could engage Agile methods without Pain? What if we prescribe to one Agile Method and follow it to the Letter of the Law? What if we stop worrying about time and start focusing on end delivery? Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 11
  12. 12. What About Managers?✤ Managers should have three items of focus during the transition period to Agile:✤ 1) Define the Vision & the Strategy needed to achieve the vision.✤ 2) Remove obstacles that nobody else can remove.✤ 3) Play lots of golf! (Trust the people you hire to get things done. Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 12
  13. 13. How Do We Know If They Are Effective? 7 Traits of a Highly Effective Executive: 1) Ability to Manage and Deal With Risk 2) Results Oriented 3) High Energy 4) Team Player 5) Multitasking Ability 6) Improvement Oriented 7) Listen First Speak Second Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 13
  14. 14. What About Teams? Agile Teams also have three responsibilities as part of the Agile transition. 1) Collaborate & Communicate 2) Remove obstacles they can remove themselves. 3) Get the work completed that they have committed to. Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 14
  15. 15. Is The Team Being Effective? 1) The team embraces the truth 2) The team works in a culture that supports learning 3) The team has the authority and makes regular decisions 4) The product owner is consistently available to the team and the team takes advantage of it 5) The team has a GREAT ScrumMaster 6) The team meets daily and is aware of current & upcoming projects 7) Everyone required attends regular Agile Meetings 8) The team effectively uses the retrospective to inspect & adapt 9) The team has set the rules and understands the definition of done 10) The team is accountable for the work they commit to and they take that commitment seriously Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 15
  16. 16. Establishing Trust:✤ Management needs to work to empower Agile teams and show them that they trust in their ability to create quality solutions in a timely manner.✤ Teams need to trust in the vision of the product owner as well as upper management. Their leaders have a strategy planned to execute the vision in the form of a clearly defined product backlog.✤ Established trust is critical to the success of Agile Projects. Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 16
  17. 17. According To Walt... ✤ People and their enthusiasm are a precious commodity. We should take precious care to hire people we trust and are a pleasure to work with. ✤ If you have people you trust the work will get done. ✤ Take the trust litmus test... Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 17
  18. 18. How Does This Apply To What IDo? Can making even the smallest of changes have an impact on the success of an Agile project? What can I do in my role to make a difference on my team? Is it really possible to let go of the reigns without inciting chaos? Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 18
  19. 19. Five Levels of Agile Planning:A great place to start is by analyzing the levels of Agile Planning Product Vision Yearly by the product owner Product Roadmap Bi-yearly by the product owner Release Planning Quarterly by the product owner and team Iteration Planning Bi-weekly by the team Daily Planning Daily by the team and individuals Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 19
  20. 20. Do The Executives Lack Vision?To what detail should theExecutive team be involved inthe day to day operationalissues of a project?Does the team have anachievable strategy to executethe vision?Can executives still feel inpower by not using the iron fistapproach?Sail Well... Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 20
  21. 21. Roles - An Overview✤ Most Agile methods profess the use of 3-5 different roles.✤ Many teams adopting Agile struggle to determine where their traditional roles fit into an Agile landscape✤ Every role fits into 3 Simple classes: ✤ Customer ✤ Facilitator ✤ Implementor Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 21
  22. 22. Executives & Managers:✤ Executives & managers have the primary goal of focusing on the vision & the strategy.✤ One common point of failure happens when management dives too deep into the day to day activity of the core team.✤ Realistic expectations should be set for this group.✤ Ultimately executives should foster top down support with regard to Agile adoption. Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 22
  23. 23. Managers Care About?✤ What am I going to get?✤ When am I going to get it?✤ How much is it going to cost?✤ Are we there yet? Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 23
  24. 24. Agile Project Reporting: ✤ The best status comes from a demo of working product. ✤ We should strive to minimize intrasprint reporting. ✤ What gets measured gets done! ✤ Make it big and visible. ✤ Possible metrics could include: ✤ Current burndown chart(s) ✤ Sprint goals & changes to the goals ✤ Defects - inflow, outflow, & number of open defects per week ✤ Build quality per day / week ✤ Number of tests automated / tests passed per day or week ✤ Velocity over the last X sprints ✤ Action items, impediments, risks ✤ Customer satisfaction Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 24
  25. 25. Thank You! Lee@AgileDad.Com- Twitter @AgileDad - LinkedIn leehenson@gmail.com Copyright 2012 AgileDad LLC Licensed for Classroom Use Only. 25

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