YOU CAN EASILY UNDERSTAND THIS TOPIC BY USING THIS PPT. AFTER GOING THROUGH THIS PPT ANYONE CAN MAKE DIAGRAM USING THIS SOFTWARE. AFTER PRACTICE YOU WILL BE ABLE TO CREATE LAYOUT OF ANY INDUSTRY IN 2D.
THANKS
2. COURSE CONTENTS
• Overview: Communicate in a visual way
• Lesson 1:WhatVisio can do for you
• Lesson 2: Make your first diagram
• Lesson 3:A closer look at theVisio environment
Each lesson includes a list of suggested tasks and a set of
test questions.
3. OVERVIEW: COMMUNICATE IN AVISUAL WAY
•Discover the variety of diagrams you can make with this powerful software.
Then create your first diagram. Plus, learn important basics about shapes and
stencils.
With Microsoft Office Visio 2007, you’ll
have no doubt that a picture is worth a
thousand words.
4. COURSE GOALS
• Know whatVisio does and what kinds of diagrams you can make
with it.
• Know which edition ofVisio 2007 you have and what that means
for using it.
• Know how to make a diagram by dragging shapes into place and
connecting them.
• Know how to zoom, resize, and add text to shapes.
6. WHATVISIO CAN DO FORYOU
•Visio is an intelligent diagramming program. It empowers you
to communicate in a visual manner, and helps make your diagrams
more meaningful, flexible, and responsive to your needs.
•You can capture information in ways that are valuable for you
and your business.
Visio is more than a diagramming program.
8. BUSINESS-PROCESS DIAGRAMS
•Creating a diagram like this one is easy.The
shapes are already made for you; all you have to do
is drag them into place, type some text, and resize
them a little.
A three-step flowchart
The lines connecting shapes are
called connectors. Connectors are
easily glued to shapes. When a
shape moves, the connector moves
as well.
9. BUSINESS-PROCESS DIAGRAMS, CONTINUED
•Here's an example of how powerful
Visio diagrams can be: If a portion of
your diagram needs additional detail,
you can create that detailed portion
separately and add a hyperlink to it.
When you need a large and detailed
diagram, Visio is the right program to
use.
A flowchart with a
hyperlink to more detail
10. ORGANIZATION CHARTS
•Organization charts are another type
of diagram frequently used in business.
•Sure, the lines and shapes let you easily
see the reporting structure of an
organization. But here's whereVisio
really shines:You can also associate data
with each shape in the diagram.An organization chart
11. ORGANIZATION CHARTS
•Data for a shape is called custom
properties. In the case of organization
charts, you can select an employee
shape, and then associate vital
information—such as location, phone
number, and department—so that this
data becomes part of the chart.
An organization chart
12. ORGANIZATION CHARTS
•Another powerful reason for creating
organization charts inVisio is that you
can automatically create them by using
information from a data source.An organization chart
After a few clicks, your chart is made
for you. You don't have to enter
each name and title by hand. As
mentioned, Visio is intelligent.
13. BRAINSTORMING DIAGRAMS
•A brainstorming diagram, available in both
Visio Standard andVisio Professional, can
help you record and develop any set of
related ideas or information, such as new
business strategies, book outlines, meeting
minutes, or travel plans.
A brainstorming diagram
and its outline
14. BRAINSTORMING DIAGRAMS
•There are two ways to create this kind
of diagram:
• You can create the diagram
visually by dragging shapes into
place.
• You can create the diagram
automatically by typing an outline
in the outline window. This way,
Visio creates the shapes for you.
A brainstorming diagram
and its outline
15. BUILDING PLANS
•You can also create precise building plans inVisio.
Notice that this diagram provides an overhead view of
walls, doors, windows, and furniture.
Also note that the shapes for
furniture, equipment, and even
plants are already made for you.
You do not have to draw these
yourself.
An office layout
16. BUILDING PLANS
•And unlike with other simple
diagramming programs, withVisio you
can specify a scale of measurement.
An office layout
Another example of Visio
intelligence: You can add dimension
lines to walls, as shown here. With
these lines, you can determine
whether larger items will fit in the
available space.
17. NETWORK DIAGRAMS
•Another business diagram that you can
make withVisio Professional is a
network diagram.You can make a simple
diagram or a very detailed one.
In addition, if you add custom properties to each shape (like
asset number, network address, or computer name), you can
then run detailed inventory reports right within Visio.
A network map
18. WEB DIAGRAMS
•Visio Professional also helps you make Web diagrams, such as a Web site map. Each
shape in the map represents a link on a Web site and includes information about the
link type and location.
•You can use the map to analyze your site's organization or to classify the site's
content.
A Web site map
20. MAKEYOUR FIRST DIAGRAM
•Select, drag, move, resize, type, zoom, connect.
By now, you're probably ready to see how to
create a diagram. Let's investigate the details of
working withVisio.
22. CHOOSE A TEMPLATE
•You begin creating a diagram by
choosing a template.
Start a diagram by
choosing a template.
• After you choose a template, a blank drawing page appears.
• To the left of that page, a collection of shapes appears that you can
use in the diagram.
23. DRAG SHAPES ONTO THE PAGE
•After you choose a template, the
drawing page appears blank.This is
different from templates in many other
programs.
•But in aVisio template, shapes appear
to the left of the empty drawing page—
waiting for you to drag them onto the
page.
How to drag shapes onto
the page
24. MOVE THE SHAPES
•Moving a shape is easy: Just click any shape
to select it, and then drag it to a new
location.
•You can also move many shapes at once.To
do that, click a blank area of the drawing
page, and then drag to create a selection
rectangle around the shapes.
How to move several
shapes at once
25. RESIZE SHAPES
•You can resize shapes by dragging their
corner, side, or bottom selection
handles.
•You can also resize many shapes at
once.To do that, select more than one
shape, and then drag a selection handle.
That's rectangle first, handle next.
How to resize a shape
26. ADD TEXT TO SHAPES
•You can add text to shapes.There are a
couple of ways to accomplish this.The
easiest way is to just click the shape,
and start typing.
How to add text to
shapes
27. ZOOM TO SEE BETTER
•If the shapes in your diagram are too
small to work with, you'll want to zoom
in closer.
•To zoom in on the shapes in your
diagram, hold down the CTRL+SHIFT
keys while you drag a selection
rectangle around the shapes.
How to zoom in on
shapes
28. CONNECT SHAPES
•Connecting shapes is one of the
hallmark strengths ofVisio.To do it, you:
How to connect shapes
• Switch from the Pointer Tool to
the Connector Tool on the
Standard toolbar.
• Draw a line from one connection
point to another.
• When you're done, switch back to
the Pointer Tool.
30. A CLOSER LOOK AT THEVISIO ENVIRONMENT
•Sure, it's fun to create diagrams, label
them, and move the parts around. But you
really want to understandVisio because
you know there's more you can do.
•This is your chance to get a closer look
at templates, stencils, and shapes—three
very important parts of theVisio program.
Take a closer look at
Visio.
31. A CLOSER LOOK AT TEMPLATES
•Let’s take a closer look at the concept of aVisio template.As
you saw in a previous lesson, when you choose a template in
Visio, you get a blank drawing page and a handful of shapes to
the left of the page.
•But that's not all your choice brings you.With a template, you
get other special tools to help you with your diagram.
Special tools come with
the Organization Chart
template.
32. A CLOSER LOOK AT TEMPLATES
•For example, when you choose an
organization chart template, you get the
following:
Special tools come with
the Organization Chart
template.
1. A special Organization Chart toolbar that makes
chart layout easier.
2. An Organization Chart menu that provides
commands to help you work with the chart.
33. A CLOSER LOOK AT SHAPES AND STENCILS
•Shapes are another reason whyVisio is so
powerful. So let's take a closer look at
them.
1. The Shapes window is to the left of your drawing page. This window
contains stencils. Stencils aren't the actual shapes themselves.
Stencils are useful groupings of shapes.
Where to find shapes
and stencils
34. A CLOSER LOOK AT SHAPES AND STENCILS
2. These are stencils. In this illustration, you see three stencils. The Organization Chart Shapes stencil is the
active one. The other two stencils are Borders and Tiles and Backgrounds. To see those stencils' shapes,
click the name of the stencil you want.
Where to find shapes
and stencils
35. A CLOSER LOOK AT SHAPES AND STENCILS
Where to find shapes
and stencils
3. Inside each stencil are shapes.
Shapes are what you drag onto the
page.
36. SHAPES THAT ARE SMART
•Visio enables you to format, fill, rotate,
and resize shapes.And with several of
the shapes,Visio does much, much
more.
•Many shapes are smart—they have
special built-in features that help out
with the particular kind of diagram
you're working on.
Shapes in an
organization chart
37. A CLOSER LOOK AT THE NEW BUTTON
•You're probably used to clicking the
New button in various programs to
quickly open a new document or file. In
Visio, things are a bit different.
•TheVisio New button can be used in
several ways.
The New button is
different in Visio.
38. A CLOSER LOOK AT THE NEW BUTTON
•Start without a template: If you don't
have any diagrams open, clicking the New
button will open a new drawing page with
no associated template.You can then search
for shapes in the Shapes window, as the
illustration on the left shows.
The New button is
different in Visio.
39. A CLOSER LOOK AT THE NEW BUTTON
•Borrow a template: If you have a
diagram open that is based on a
template, clicking the New button will
open a new drawing page that is based
on that same template.
The New button is
different in Visio.
40. A CLOSER LOOK AT THE NEW BUTTON
•Pick a template:The New button has a
small arrow on it. If you click that arrow,
you'll see the same list of templates that
you worked with earlier in this course.
Choose a template from that list, and you'll
get a new drawing page based on that
template.
The New button is
different in Visio.
[Notes to trainer:
For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.
Because this presentation contains a Macromedia Flash® animation, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]
Microsoft Visio® does diagrams. So that means it just lets you string together a bunch of boxes and arrows, right? Wrong. Visio offers so much more.
An example is shown here. This is a flowchart that explains a company's pharmaceutical development process.
In this example, the shapes are the rectangles in the flowchart.
In this example, there's a hyperlink on the Trials shape. By clicking it, people can discover more details concerning that particular step in the process.
Other Microsoft Office programs, such as Microsoft PowerPoint® and Microsoft Word, also help you make diagrams. However, those programs don't give you as much room to create a diagram as Visio does. They also don't have as many sophisticated options for diagrams. If all you need is to make a modest diagram in a hurry, use your favorite other Office program.
An example of an organization chart is shown here.
For example, you can base an organization chart on a database, a Microsoft Excel® workbook, or even your company's e-mail system (if it uses Microsoft Exchange Server).
Tip: You can also import a Word outline into Visio as a brainstorming diagram, or export a Visio brainstorming diagram as a Word outline, which makes it easy to repurpose your work.
[Note to trainer: Steps—presented in either numbered or bulleted lists—are always shown in yellow text.]
For example, with Visio Standard, you can make an office layout, as shown here.
With Visio Professional, you can do that and also make electric and telecommunication plans, HVAC plans, and more.
For example, if you want every half-inch to represent one foot, you can tell Visio to do that.
Also, if you resize a wall that has a dimension line, the line will dynamically change as well—relieving you from retyping the number of feet and inches.
A small portion of a detailed network diagram is shown here.
Of course, the shapes for the computers, servers, and so on are already made in Visio. Just think what a pain it would be if you had to draw those yourself.
And to show you just how powerful and intelligent Visio is—you don't have to create this diagram yourself. Instead, you can use a special template that asks you for the Web address of your site. Visio will open your Web site, read its code, find all links, and generate the map for you.
Note: In this example, the shapes are specific to flowcharts. If you were to choose another category of template, shapes specific to that category would appear instead.
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
Goes with the first paragraph
For example, when you choose a template in Microsoft Office Word, it opens with text, styles, and other items ready for your use.
Note: There are a few exceptions to the rule of a drawing page appearing blank after you choose a template. For example, if you choose the Cause and Effect template, the page starts out with shapes on it. There are also downloadable Visio templates on the Microsoft Office Online Web site that begin with shapes on the page. But these are exceptions—most Visio templates don't start with shapes on the page.
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
Note: If you want to select more than one shape but you don't want to select all shapes in between, you don't have to create a selection rectangle. Instead, you can just hold down the SHIFT key to select the shapes by clicking.
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
To resize many shapes at once, use the selection rectangle as shown on the previous slide.
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
Tip: You can quickly zoom out by pressing CTRL+W. This is helpful if you're working with a large diagram (for example, a building plan) and you need a quick, high-level view of the diagram.
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
Remember: The value of connectors is that they reroute, bending automatically, when you move one of the connected shapes. It's as though the road to your house followed you whenever you changed your address.
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
The page orientation is also set automatically to landscape, the typical orientation for organization charts.
Other templates provide other special tools and menus.
Example of shapes that are smart
In an organization chart, for example, if you drag a Position shape on top of an Executive or Manager shape, the subordinate shape automatically positions itself below the supervisory one.
Note: This special feature is unique to diagrams created with Organization Chart templates. If you start a diagram with another template, this special feature is not available. Often, the special features of shapes depend directly on the kind of template you choose.
[Note to trainer: This slide is identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing this presentation.]
Remember that because your diagram is not based on a template, you will not get template-specific menus or toolbars. And you may not get smart-shape features that depend on a template.
For example, if you had an organization chart open, the Organization Chart menu, toolbar, and stencils would appear for the new page too. You'd also get smart-shape features for Executive, Manager, and Position shapes.
