tools and techniques for a great co-design workshop

1. CO-DESIGN
tools and techniques
@alessioricco1

2. WHAT IS CO-DESIGN
➤ Participatory design (originally
co-operative design, now often
co-design) is an approach to
design attempting to actively
involve all stakeholders (e.g.
employees, partners,
customers, citizens, end
users) in the design process to
help ensure the result meets
their needs and is usable
(wikipedia)
photo from https://feeoonah.wordpress.com/2

3. THE POINT OF VIEW OF CONSULTANCY
➤ “How can consultants and organisational
members concrete conversations about the way
the consultancy process can be structured and
sequenced to facilitate new patterns of meaning
making and actions?”
Dialogic Organisation Development: Theory and Practice of Transformational Change
(Ed: Bushe, Marshak)
3

4. WHO
➤ all the stakeholders could be
actively involved in the design
process
➤ designers
➤ IT people
➤ marketing
➤ users
➤ citizens
➤ etc..
photo (CC) Stuart Rayner, St. Helens4

5. WHY
➤ INNOVATION
the designer will see things
from different points of view
and it’s lead to create things in
different ways, with different
approaches, materials and
people
photo from https://flexhousing.wordpress.com/flex-dundee-workshop/5

6. WHY
➤ INNOVATION
➤ USER CENTRED APPROACH
the user expertise, skills and
experience are fundamental
and valuable parts of the
design process
photo from https://flexhousing.wordpress.com/flex-dundee-workshop/6

7. WHY
➤ INNOVATION
➤ USER CENTRED APPROACH
➤ DEMOCRATIC
users, stakeholders, designers
have the right to partecipate in
the process because they are
involved at different level
photo from https://flexhousing.wordpress.com/flex-dundee-workshop/7

8. THE POINT OF VIEW OF STAKEHOLDERS
➤ Co-design is aimed at developing a sense of joint
ownership regarding the specific project, since
various stakeholders have voice in the process.
Dialogic Organisation Development: Theory and Practice of Transformational Change
(Ed: Bushe, Marshak)
8
“We own what we create”

9. WHEN
➤ change management
➤ willingness to delegate or
reduce control
➤ need share the design process
ownership
photo Simon Blackley9

10. WHERE
➤ the venue depend by the co-
design activity itself, the
number of participants, the
material and equipment
availability (whiteboards,
printers, post-it, tables, etc…)
photo from https://flexhousing.wordpress.com/flex-dundee-workshop/10

11. PREPARING THE WORKSHOP
Making Things Works
11

12. ORGANIZATION CHECKLIST:
➤ define the purpose
➤ who will attend? who they are? how should they be selected?
➤ how they expect?
➤ how participatory should it be the workshop?
➤ how long should be the co-design activity?
➤ programme planning
➤ language, language differences, interpreters, cultural differences
➤ logistic, how to manage transport
➤ material and equipment
➤ outputs: video, prototypes, reports
➤ follow-up: how and who
➤ food, special needs
➤ cultural awareness
➤ all the things that are not in this list :)
12

13. FACILITATOR
make things easy
13

14. FIND YOUR OWN STYLE MIXING 3 DIFFERENT DELIVERY STYLES:
14
lecturer trainer facilitator
characteristic
➤ up front style
➤ expert
➤ good public speaker
➤ no flexibility in group
change
➤ 60/40 front/moving
➤ not necessary the
expert
➤ exercises and demo
➤ more flexible
➤ move around
➤ only facilitation
skills
➤ 30/70 verbal,
exercises
➤ absolutely
interactive
material projector, slides, video
visual aids and flinchers,
handbook for
participants
wide range of visual,
audio and kinaesthetic
materials
model
➤ imparting knowledge
➤ little hands on
➤ questions at the end
➤ sharing knowledge
➤ hands on sessions
➤ questions at the end
of sessions
➤ sharing experience
and skills
➤ mostly hands on
➤ questions, questions,
questions
How to run a great workshop - Nikki Highmore Sims, Pearson-Prentice Hall

15. FACILITATOR SHOULD:
➤ show respect
➤ establish rapport
➤ abandon preconceptions
➤ hand over the stick
➤ watch, listen, learn
➤ learn from mistakes
➤ be self-critical and self aware
➤ be flexible
➤ support and share
➤ be honest
15
Young people and sexual Health Project, Department of public health medicine, University of Hull, 1995

16. ICEBREAKING
How to start with no embarrass
photo from http://explorenorth.com/16

17. WARMUP CHECKLIST
➤ be relaxed and smile
➤ ask people to help you (chairs, tables, badges, etc..)
➤ ask them to express their expectations
➤ objectives definition/presentation, discuss them
➤ mutual introductions

18. “INTRODUCE YOURSELF”
some examples of great introduction games
18 photo by reddit

19. ASK THE PARTICIPANTS TO
➤ stand up, introduce themselves and tell….
(their breakfast, the last thing they read before the workshop,
etc…)
➤ walk around the space and greet, shaking hands and introduce
themselves
➤ find an inspiring object from their place and bring it to the
workshop, explaining why it’s so important for them
➤ introduce themselves using a hourglass or keeping a match in
their hands

20. GROUPING
how to find the perfect mix
20

21. SOME TIPS FOR A GOOD GROUP BUILDING
➤ create homogeneous groups per gender, age, skills, company
functions, etc.
➤ ask participants to avoid to group with friends, colleagues,
relatives, etc.
➤ create common interests groups
➤ create matchmaking games
(eg: give each participants a puzzle piece and make them find
their counterparts)
21

22. EXAMPLE: CODESIGN JAM
➤ N groups of 5 participants maximum
➤ each group must have a developer, a designer and three other
participants with different background and skills.
➤ take N postcards (each for group), cut each of them in 5 pieces
➤ put the pieces in 3 jars, one jar for developers, one for the
designers and one, bigger, for the other participants
➤ the smaller jars contains N pieces, each one from a different
postcard, the bigger one contains N*3 pieces
➤ each participant should take a piece from the right jar and find
the right counterpart
22 photo by clipartpanda.com

23. ACTIVITIES
see the world with different eyes
23 photo by reddit

24. THREE ACTS
Open
Divergent
A
Ideas
&
Informations

25. THREE ACTS
Open Explore
Divergent Emergent
A
Ideas
&
Informations
Experiment
&
Test

26. THREE ACTS
Open Explore Close
Divergent Emergent Convergent
A B
Ideas
&
Informations
Experiment
&
Test
Decision
&
Action

27. 4 DIFFERENT KIND OF GAMES ACTIVITIES
➤ core activities
(that work well in any situation)
➤ opening activities
(to use for generating ideas)
➤ exploring activities
(working with generated ideas, finding serendipity)
➤ closing activities
(prioritization,voting and comparison)
27

28. 4 DIFFERENT KIND OF GAMES ACTIVITIES
➤ core activities
(that work well in any situation)
➤ opening activities
(to use for generating ideas)
➤ exploring activities
(working with generated ideas, finding serendipity)
➤ closing activities
(prioritization,voting and comparison)
28

29. CORE GAMES
evergreens
29

30. AFFINITY
MAP
ask a question, collect the
answers, create affinity clusters

31. Mario Rossi - Sviluppatore
SEEING
SAYING
DOINGFEELING
HEARING
vede il monitor
parla un linguaggio incomprensibile
parla di telefilm e cose pop
molto di nicchia
sta in un open space
rumoroso, ma non sono i
suoi colleghi a parlare ad
alta voce
se possibile ascolta
musica nelle cuffie
mentre lavora
ride o impreca da
solo
vede la sua scrivania
disordinata e piena di
junk food e cartacce
scrive una applicazione strategica per la
società oppure installa driver e antivirus
ai colleghi. oppure entrambe le cose.
chatta con i colleghi.
si sente frustrato. potrebbe
fare di più ma all’azienda
questo non interessa e lo
impiegano male
“è meglio non coinvolgere
il reparto ICT perchè è
troppo lento, ci blocca le
attività, non è agile nelle
decisioni”
viene interrotto da colleghi che chiedono
qualunque cosa
RTFM!
LOL!
EMPATHY MAP

32. OTHER POSSIBLE GAMES
➤ card sorting
➤ storyboard
➤ dot voting
➤ 7P Framework
(Purpose, Product, People, Process, Pitfalls, Prep, Practical Concerns)
32

33. OPENING GAMES
how to facilitate the divergent stage
33

34. STAKEHOLDER
ANALYSIS
mapping the stakeholders in a grid using
“power” and “interest” as measure
34

35. COVER STORYthink the future of your organisation and visualise it
35 photo by https://wiki.library.ucsf.edu/display/EdTechStrategic/Our+Work

36. EXPLORATION GAMES
how to facilitate the emergent stage
36 photo by reuters

37. BLIND SIDEdisclose and discovery information that can impact success in the company
37 photo from gamestorming.com

38. 38
38

39. 39
39
BUSINESS MODEL CANVAS

40. OTHER POSSIBLE GAMES ACTIVITIES
➤ world cafè
➤ open space
➤ Affinity map
➤ etc, etc..
40

41. CLOSING GAMES
how to facilitate the convergent stage
41 photo from Reservoir Dogs

42. 42
42photo from asynchrony

43. 43
43
ETHOS, LOGOS, PATHOSevaluate your value proposition using the three elements of the aristotelian rhetoric

44. 44
44
WHO, WHAT, WHEN
who what when done?

45. OUTPUTS
45 photo from Reservoir Dogs

46. SOME OUTPUT EXAMPLES
➤ pictures/flipchart produced during the co-design activities
➤ prototypes
➤ storyboards
➤ models
➤ video, animations
➤ 3d prints
➤ software prototypes
➤ etc, etc..
46

47. 47
47

48. 48
48 PROTOTYPE

49. 49
49 SKETCHING

50. PARTICIPATORY
WORKSHOPS
50

51. GAME
STORMING
51

52. HOW TO RUN
A GREAT
WORKSHOP
52

53. CODESIGN JAM ROMA
53
www.codesignjam.it

54. CODESIGN JAM ROMA MATERIAL
➤ improclinic: test your prototype using improv actors
(featuring “I Bugiardini”)
www.youtube.com/watch?v=k7slbhtdm5E
➤ service design resources
http://www.codesignjam.it/le-nostre-jam/global-service-
jam-2013/risorse-sul-service-design/
➤ faces and emotions from the codesign jam
https://vimeo.com/29001980
54

55. 55
55
IMPROVE-UX
photo from asynchrony

56. @alessioricco
https://it.linkedin.com/in/alessioricco
Thank you!