Event: LIANZA Otago Southland Weekend School, 14 February 2016 in Oamarau Tweet about presentation: "How do libraries maintaining, preserving & adding value to collections relate to Digital Curation? What's a digital object?" #HeartofLibs Abstract In this presentation I will outline the University of Otago Library strategy for building staff capacity around (a) the curation of our digital objects, (b) the development of a Digital Asset Management System (DAMS), and (c) the establishment of a Curation Framework policy. With attention shifting from access (the usual focus of digital collection requirements) to curation, the University of Otago Library is now investing in developing a DAMS to curate digital objects using Fedora Commons / Islandora software, rather than other software which is currently in use (e.g. DSpace and Omeka). The biggest challenges with establishing this type of digital collection are not technical. Instead key challenges include establishing robust business procedures, adhering to international standards, and ensuring staff across the Library become skilled in areas such as the Open Archival Information System (OAIS) reference model. The pilot (Marsden Online Archive https://marsdenarchive.otago.ac.nz/ repository) made accessible the Church Missionary Society letters and journals of the Reverend Samuel Marsden and other nineteenth century missionaries to support the Digital Humanities. The next stage is to extend Fedora Commons / Islandora to curate further unique Library collections.

1. Going beyond access to curation
Allison Brown | Initiatives_lib | Digital Services Coordinator
University of Otago Library | These slides CC BY
LIANZA Otago Southland Weekend School 2016 in Oamaru

2. My journey to understanding
Digital Curation
My questions and what I have realised

3. I want to know
If you were at work could you
answer the following questions?

4. Your collections
How many:
1.Items are in your physical collection?
1.Items in your digital collections?
1.Files sitting on your server (or a carrier)?
→ How many types or formats?
4

5. Missing or damaged items
How do you know when:
1.Items are missing or damaged?
1.Files are missing or damaged?
→ How do you record it?
5

6. Duplication and deselection
How do you know if there are:
1.Duplicate items in your physical collection?
1.Duplicate files sitting on a server?
→ How do you select the one to keep?
6

7. Digital Curation
“Digital curation involves
maintaining, preserving and
adding value to digital objects
throughout their lifecycle”(DCC a).
7

8. Now remove ‘Digital’
Is this what we are already doing
with our physical collections?

9. Curating physical collections
“...curation involves
maintaining, preserving and
adding value to … objects
throughout their lifecycle”(DCC a).
9

10. Curation Tools
Physical or Digital
→ Same aim
→ Different tools
(CC BY Grandmont, 2016) 10

11. Digital Curation
Key challenge for digital
curation is:
→ Technological obsolescence
11

12. University of Otago Collections
Files on the Server 4.5 TB
Archives & Manuscripts
10,000 + linear metres
Pictures
17,000 + works
Photographs
2 million +
Published Collections
1.7 million +
(monograph & serials)
Maps
14,000 + items
Ephemera
300 + linear metres Music & sound
16,000 + items
Posters
17,750 items
Special Collections
32,000 + volumes
Physical Thesis
14,000 +
E-Thesis
2,700 + (2010- )
OUR Archive
4,600 + items (140GB)
Marsden Online Archive
4330 digital objects, 1.1 GB (books + pages)
OUR Heritage 3,700 + items
Incunabula
40 + pre-1501 prints
12

13. Adapted from ‘Key elements of the DCC Curation Lifecycle Model’ (CC BY DCC b)
http://www.dcc.ac.uk/resources/curation-lifecycle-model
What do we focus on?
13

14. Digital Asset Management System
Access
Curation 14

15. Building our capacity
Technology, Organisation, and Resources

16. Cornell University three-legged stool model for digital asset management (CC BY JISC KeepIt Project)
16

17. Technology
• OUR Archive - DSpace (from ePrints) [2009]
• OUR Heritage - Omeka (from Filemaker) [2012]
• Marsden Online Archive - Islandora [2014]
– Islandora, Fedora Commons, Drupal, Solr and
FedoraGsearch.
• DAMS - Islandora [2015 – 2016? ]
– Islandora, Fedora Commons, Drupal, Solr and
FedoraGsearch.
17

18. Organisation and Resources
Authors
Administration
Development
OUR
Archive
18

19. Researcher
Requirements
Metadata
Generation Digitisation
Development
Marsden
Online
Archive
19

20. Building our understanding
What is a digital object?

21. Digital Object
Simple digital objects -- discrete digital items
text files, image files or sound files, along with
their related identifiers and metadata
OR
Complex digital objects -- discrete digital objects
made by combining a number of other digital
objects, such as websites
(DCC a).
21

22. I want to know
Can you select the most important file
within a digital object?

23. Digital object
Subbarao, Srikanth. (2011). Renewable Energy Projects under the
Clean Development Mechanism (CDM) (Thesis, Doctor of Philosophy).
University of Otago. Retrieved from http://hdl.handle.net/10523/612
23

24. Digital object - relationships
Easterbrook-Clarke, Luke. H. (2011). The Alpine Fault Zone Along the
Waitangi-taona River, West Coast, New Zealand (Thesis, Master of Science).
University of Otago. Retrieved from http://hdl.handle.net/10523/1693
24

25. Digital object - derivatives
Barry, James. Letter to Reverend Josiah Pratt. 7 December 1820. Marsden
Online Archive. Last modified October 6, 2014.
http://www.marsdenarchive.otago.ac.nz/MS_0498_103
25

26. Building our framework
Digital Asset Management /
Curation Framework

27. Organisation: Strategy
• Protocols (rules)
– Collection Management, Parameters, procedures and
processes
•Protocol 1: Digital objects ingested into the DAMS
are covered by the Library’s Collection
Development Policies.
• Standards (internationally)
– File formats
– Metadata schema
27

28. Building our sustainability
Document, business as usual
(handover) and evaluate

29. Digital Asset Management System
I
n
t
e
g
r
a
t
e
d
29

30. References
• JISC KeepIt Project. (2010, January 28). AIDA and Institutional wobbliness. Retrieved October
30, 2015, from http://blog.soton.ac.uk/keepit/2010/01/28/aida-and-institutional-
wobbliness/
• DCC (n.d.) [a]. DCC Curation Lifecycle Model. Retrieved October 28, 2015, from
http://web.archive.org/web/20151028221802/http://www.dcc.ac.uk/resources/curation-
lifecycle-model
• DCC (n.d.) [b]. What is digital curation? Retrieved October 30, 2015, from
http://web.archive.org/web/20151030001736/http://www.dcc.ac.uk/digital-curation/what-
digital-curation
• Gibbs, V. (2014, November 25). Mining Marsden: The four pieces of the puzzle. Session
presented at National Digital Forum in Museum of New Zealand Te Papa Tongarewa,
Wellington. Access recording: https://www.youtube.com/watch?v=FSkZg4Isk0M
• Grandmont, Jean-Pol. (2006, 11 January). A traditional bookbinder at work. Retrieved
February 10, 2016, from
https://en.wikipedia.org/wiki/Bookbinding#/media/File:Relieur_JPG01.jpg
• Poppen. (2010, March 31). OAIS modellen. Retrieved October 30, 2015, from
https://commons.wikimedia.org/wiki/File:OAIS-.gif
30

31. Thank you Development Team!
Emmanuel Delaborde, Hailing Situ, Ed Liddle,
Merrin Brewster, Gillian Elliot , Michel de Lange,
Shahne Rodgers
31

32. Thank you University of Otago Library!
Howard Amos, Amanda Mills, Anna Blackman,
Helen Brownlie, John Hughes, Paula Hasler,
Richard Munro, Sarah Snelling, Sonya
Maclaurin…
Plus Richard White
…and all staff supporting the Digital Asset
Management project.
32

33. Thank you network!
Special mention to:
• Joseph, Amy, Moran, Jess, & Rosin, Leigh. (2015,
October 12). Digital Curation and Preservation.
Pre-conference Workshop at National Digital
Forum in Museum of New Zealand Te Papa
Tongarewa, Wellington.
Plus Andrea Schweer, Michael Parry, my Otago
National Digital Forum (NDF) Regional community…
33

34. Going beyond access to curation
Allison Brown | Initiatives_lib | Digital Services Coordinator
University of Otago Library | These slides …… CC BY
LIANZA Otago Southland Weekend School 2016 in Oamaru