Chap 5.4 Create WBS

Chapter 5 –
Project Scope Management
PMP
Trainer: Anand Bobade PMBOK 6th Edition, 2019, All rights reserved.
Create Work
Breakdown Structure
SIXTH EDITION

PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
5.4 Create Work Breakdown Structure (WBS)
Process Overview
Create WBS process definition
Create WBS process - ITTO
What is WBS?
What is Decomposition?
What is WBS Dictionary?
What is Scope Baseline?
Review

Scope Management processes
Plan scope
management
Collect
Requirements
Define Scope
Create WBS Validate Scope Control Scope
P P P
MC MCP

How Great Wall of China (21,196 KM) could have built?
If you think of building it again.. It will look like a gigantic or impossible task.
In reality, they are series of fortifications built by various emperors.
Later, it was joined together to make a bigger and stronger wall.
Similarly, initially Projects looks gigantic tasks until they are broken
into modules, deliverables & further works packages.
Create WBS process -> Overview

Create WBS
• Scope baseline
(includes WBS)
Define Scope
• Deliverables
Collect
Requirements
• Requirements

Subdividing project deliverables & project work into smaller, more
manageable components.
Create WBS process -> Definition
Provides structured VISION of what has to be
delivered.
Subdividing
project
Smaller &
Manageable
components

CRM Project
Initiation
Project charter
Feasibility Study
Business Case
Stakeholder List
Project Kick-off
Study
Business
Requirement
Document
Reporting
Requirements
System
Requirements
PMP
Vendor selection
Integration
Requirements
Design & Build
System Design
High level Design
Low level Design
System Build
Build module1
Build Module2
Build Module3
Integration Build
Reports Build
Test
System Testing
Integration
Testing
User Acceptance
Testing
Security Testing
Performance
Testing
Operate
Training
Go-live
Handover
Training
Contract Closure
Project closure

Control Account Planning Packages
Work Packages
Create WBS process -> Key terms

Control Account:
• Management control point where scope, budget, actual cost, & schedule are
integrated & compared to earned value.
Scope
Budget
Actual Cost
Schedule
CRM Project
CA1- Internal
cost
Initiation Phase
Feasibility
study
Business case
Project charter
Study Phase
BRS
Reporting
requirements
System
Requirements
Design
documents
CA2- External
cost (Vendor1)
Build Phase
High Level
Design
Low level
Design
Build module1
Build Module2
CA3- External
cost (Vendor2)
Test Phase
Develop Test
cases
SIT round1
SIT Round2
SIT Round3
Performance
test
Create WBS process -> What is Control account?

Planning Packages:
• A WBS component below the control account with known work content but
without detailed schedule activities.
CRM Project
CA1- Internal
cost
Initiation Phase
Feasibility study
Business case
Project charter
Study Phase
BRS
Reporting
requirements
System
Requirements
Design
documents
CA2- External
cost (Vendor1)
Build Phase
(Planning Package)
CA3- External
cost (Vendor2)
Test Phase (Planning
Package)
Create WBS process -> What is Planning package?

Work Packages:
• The work defined at the lowest level of the WBS, for which cost and duration can
be estimated and managed.
CRM Project
CA1- Internal
cost
Initiation Phase
Feasibility
study
As-is process
study
Technical
feasibility
Benchmarking
Proposed
solution
Business case
Financial
feasibility
Total cost &
ROI
Project charter
HL
requirement
Milestones
Study Phase
BRS
Reporting
requirements
System
Requirements
Design
documents
WP are used for schedule &
cost estimation
Work package gets
converted to activities
General rule for size of Work
package – 8 t0 80 hour
Create WBS process -> What is Work package?

WBS Dictionary:
Provides detailed deliverable, activity, & scheduling information about each
component in the WBS.
Create WBS process -> What is WBS dictionary?
Code of account
identifier
Description of the work Responsibilities
Milestones Resource Cost

Create WBS Process -> ITTO
Expert Judgment
Decomposition
Project Management
plan
Project Documents
Enterprise
environmental factors
Organizational process
assets
Scope Baseline
Project document
updates
Inputs Tools & Techniques Outputs

Create WBS -> Input
Project Management
plan
Project Documents
Enterprise
Organizational process
assets

Project
Management plan
Scope Management Plan:
• It describes how scope will be Defined, Developed , Monitored,
Controlled & Verified.
Define process to create WBS.
May refer to WBS standards to be followed.
Create WBS -> Input-> Project Management Plan

Project Documents
Project Scope Statement:
• is a description of the project scope, major deliverables,
Assumptions & Constraints
Create WBS -> Input-> Project Documents
CRM Project
CA1- Internal cost
Initiation Phase
Feasibility study
As-is process
study
Technical
feasibility
Benchmarking
Proposed
solution
Business case
Financial
feasibility
Total cost &
ROI
Project charter
HL
requirement
Milestones
Study Phase
BRS
Reporting
requirements
System
Requirements
Design
documents

Project Documents
Requirements Documentation:
• describes how individual requirements meet the business need for
the project. (Assumptions, Dependencies & Constraints)
Business
requirements
Stakeholder
requirements
Solution
requirements
Transition
requirements
Project requirements Quality requirements
Create WBS -> Input-> Project Documents

Enterprise
EEF that can influence create WBS process
WBS standards
• Different products or industries has different standards.
• By adapting standard WBS, lot of ambiguities or
misunderstanding can be reduced.
Create WBS -> Input -> EEF

Organizational
process assets
OPA that can influence Define scope process are:
Policies &
Procedures
Templates
Project Documents
from past projects
Lessons learned
Register
Create WBS -> Input -> OPA

Decomposition Expert Judgment
Create WBS -> Tools and Techniques

Create WBS -> T & T -> Expert Judgment
Business SME
Industry
Consultants
Technical Experts other PM’s
Discuss & verify
degree of
decomposition
Define WBS
components
Expertize can be provided by group or person with specialized education,
knowledge, skills related to project.
E.g., The decomposition of Software development module should be done by
Technical lead or architect who is responsible for that module.Expert Judgment

Decomposition
Dividing and subdividing project scope & project deliverables in to smaller &
more manageable parts
Identifying & analysing deliverables and
related work.
Decomposing the upper WBS levels into
lower-level detailed components.
Develop & assign identification codes.
Verifying degree of decomposition is
appropriate or not.
Create WBS -> T & T -> Decomposition

WBS Decomposed down through Work Packages
Decomposition

WBS Organized By Phases
Decomposition

WBS Organized By Major deliverables
Decomposition

Scope Baseline
Project document
updates
Create WBS-> Output

Scope Baseline
Approved version of a scope statement, WBS & its associated WBS dictionary.
This can be changed only through formal change control procedures.
It is used as a basis for comparison.
Project scope
statement
WBS WBS Dictionary Scope Baseline
Create WBS -> Output -> Scope Baseline

Project scope statement:
• description of the project scope,
major deliverables, assumptions, and
constraints
WBS:
• A hierarchical decomposition of the
total scope of work
WBS dictionary:
• Provides detailed deliverable, activity,
and scheduling information about
each component in the WBS
Scope Baseline

WBS Dictionary: It’s a document that provides detailed deliverable,
activity, & scheduling information about each component in the WBS.
Code of
account
identifier
Description of
the work
Assumptions
and
Constraints
Responsible
organization
Schedule
Milestones
Associated
schedule
activities
Resource
required
Cost estimates
Quality
requirements
Acceptance
criteria
Technical
reference
Agreement
information
Scope Baseline

Project document
updates
Following Project documents may get updated.
Create WBS -> Output -> Project document updates
Assumption log
Requirements
documents

Create WBS -> Review
Process Overview
Create WBS process definition
What is WBS?
Key terms (Control account, Planning package) & example
What is Decomposition?
What is WBS Dictionary?
What is Scope Baseline?

Chap 5.4 Create WBS

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