Chap 5.5 validate scope

Chapter 5 –
Project Scope Management
PMP
Trainer: Anand Bobade PMBOK 6th Edition, 2019, All rights reserved.
Validate Scope
SIXTH EDITION

PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
5.5 Validate Scope
Overview
Validate Scope definition
Validate Scope - ITTO
Difference between validate scope & control quality?
What is Inspection?
What is Verified deliverables & Accepted Deliverables?
Review

Scope Management processes
Plan scope
management
Collect
Requirements
Define Scope
Create WBS Validate Scope Control Scope
P P P
MC MCP

Validate Scope -> Overview
You bought a flat & it is ready for handover?
What you do before signing handover papers?
You inspect Flooring, walls for cracks, Doors, Toilet fixtures,
Kitchen, built-in cupboards, electricity fittings etc.
What are you doing? You are validating everything before formally
signing handover documents.

• It is primarily concerned with
correctness of deliverables &
meeting quality requirements
specified for deliverables.
Control Quality
(Project Quality Manag.)
• This process is primarily
concerned with acceptance of
the deliverables.
Validate Scope
(Project Scope Manag.)
Control Quality is generally performed before Validate
Scope, although the two processes may be performed in
parallel but quality control will complete first.
The verified deliverables obtained from Control Quality
process are reviewed with customer & get formal
acceptance.
Validate Scope -> Relation with Quality Control

Formalizing acceptance of completed project deliverable,
at the end of each phase or project.
Validate Scope -> Definition
It brings objectivity to acceptance process & increases
chance of final product, service, or result acceptance.
Verified by quality team
Formalizing acceptance
of deliverables
Deliverable Accepted Or
Change Request

Validate Scope Process ->ITTO
Inspection
Decision Making
Project
Management plan
Project
documents
Verified
deliverables
Works
performance data
Accepted deliverables
Work Performance
Information
Change Request
Project Documents
updates
Inputs Tools & Techniques Outputs

Validate Scope -> Input
Project Management
plan
Project documents Verified deliverables
Works performance
data

Project
Management plan
Validate Scope -> Input->Project Management plan
Scope Management plan
•Defines process for scope validation.
•How the formal acceptance of the completed
project deliverables will be obtained.
Requirements management plan
•Helps in tracing requirements from its origin
till delivery.
Scope Baseline
•Approved scope – Project Scope statement,
WBS & WBS dictionary
Following subsidiary plans & baseline will be guide business acceptance.

Project documents
Following Project documents can be useful.
Requirements Documentation:
• They are compared to the deliverables which fulfill these
requirements.
Req. Traceability Matrix:
• Contains information about how requirements are
validated.
Quality reports
• These are the findings from the Control Quality process
• Control quality process internally verifies quality of the
deliverables.
Lessons Learned Register
• Validate Scope is done throughout the project.
• Lessons learned on intermediate deliverables, can be
applied in latter phases.
Validate Scope -> Input->Project documents

Verified deliverables
Project deliverables that are completed and checked for correctness
through the Control Quality process.
Validate Scope -> Input-> Verified deliverables
Direct and Manage
Project work Control Quality
Verified
deliverablesDeliverables
Elements of PMP
Requirements
documents
Completed
Product Signed Contract
Software
Component
Examples:

Works performance
data
These observations and measurements can include
Validate Scope -> Input -> Works performance data
Degree of
compliance with
requirements
Number of
nonconformities
Severity of
nonconformities
Number of
validation cycles
performed.

Validate Scope -> Tools and Techniques
Inspection Decision Making

Inspections are sometimes called as reviews, product reviews, audits, and walkthroughs.
Includes activities such as measuring, examining, & validating to determine whether
work & deliverables meet acceptance criteria.
Factory Inspection
Final Vehicle inspection
at delivery bay
Project Audit
Validate Scope -> Tools and Techniques -> Inspection
Inspection
MeasureExamine
Validate

Decision
Making
Group discuss & reaches conclusion after scope validation. This is done
against a acceptance criteria.
Unanimity Majority Plurality
Validate Scope -> Tools and Techniques -> Decision Making

Validate Scope -> Outputs
Accepted
deliverables
Change Request
Work Performance
Information
Project Documents
updates

Accepted
deliverables
Deliverables that meet the acceptance criteria are formally signed off & approved
by the Customer or sponsor.
These are used in Close Project or Phase process.
Validate Scope -> Outputs -> Accepted deliverables
•Follow the
process
•Escalate to
your Manager
No approval / No response:

Change Request
Validate Scope -> Outputs -> Change Request
The completed deliverable that have not been formally accepted are
documented, along with reason for non-acceptance

Work Performance
Information
It includes information about project progress, such as which deliverables that
have started, finished or which have been accepted
Validate Scope -> Outputs -> Work Performance Information

Project Documents
updates
Validate Scope -> Outputs -> Project Documents updates
Requirements Documentation (+RTM):
•Result of the Validate Scope process for the
requirements should be documented.
•Validated requirements are marked on RTM.
Lessons Learned Register
•The challenges encountered in the Validate Scope
process.
•Which approach worked well or failed?
These documents may get updated.

In both cases completed deliverables are
validated & accepted.
Validate Scope -> When project cancelled or terminated?
• Make sure efforts spent on
the projects are not lost.
Early Termination of
Project
• Document level of
completed deliverables.
Cancellation of Project
What to do during Project Cancellation or Termination

Validate Scope -> Review
Overview
Validate Scope definition
Validate Scope - ITTO
Difference between validate scope & control quality?
What is Inspection?
What is Verified deliverables & Accepted Deliverables
Early termination & project cancellation

Chap 5.5 validate scope

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