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Chap 6.2 Define Activity

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Anand Bobade
Anand Bobade

The document discusses the Define Activities process from the Project Schedule Management knowledge area. It defines activities as identifying and documenting specific actions needed to produce project deliverables. Activities are broken down through decomposition and documented in an activity list along with attributes. Rolling wave planning is used to define near term activities in detail and future activities at a higher level. The outputs are an activity list, activity attributes, milestone list, change requests and potential updates to the project management plan.

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PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved. Define Activities PMPChapter 6 – Project Schedule Management
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) 6.1 Plan Schedule management Overview Define activity Process definition Define Activity: ITTO What is Decomposition? What is Rolling wave planning? What is Activity list? What is Activity Attributes? Review
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Schedule Management processes Plan Schedule management Define Activities Sequence Activities Estimate Activity Duration Develop Schedule Control Schedule P P P MCP P
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Define Activities -> Overview CRM Project Initiation Project charter Feasibility Study Business Case Stakeholder List Project Kick-off Study Business Requirement Document Reporting Requirements System Requirements PMP Vendor selection Integration Requirements Design & Build System Design High level Design Low level Design System Build Sales Module Marketing Modules Engagement Social Collaboration VOC Dashboards Test System Testing Integration Testing User Acceptance Testing Security Testing Performance Testing Operate Training Go-live Handover Training Contract Closure Project closure Training Identify Participants Prepare Training Presentation Schedule Training Arrange Training Facility Setup Training environment Conduct Training
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Identifying & documenting specific actions to be performed to produce project deliverables. Break work packages into activities that provide a basis for estimating, scheduling, executing, monitoring & controlling the project work. Define Activities -> Definition Identifying & Documenting Specific Actions Produce Project Deliverables
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Define activities -> ITTO Expert Judgment Decomposition Meetings Rolling Wave planning Project Management plan Enterprise environmental factors Organizational process assets Activity list Activity attributes Milestone list Change Request PMP Updates Inputs Tools & Techniques Outputs
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) PMP EEF OPA Define activities -> Input
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Management plan Following plans & baseline will provide key inputs: Define Activities -> Input -> PMP Schedule Management plan: •Prescribed level of details necessary to manage the work. •Guideline to define activities (e.g., max duration) Scope baseline: Project scope statement: WBS: WBS dictionary
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Organizational culture & structure. published Commercial information. Project Management Information System (PMIS) Define Activities -> Input->EEF Enterprise environmental factors
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Lessons learned about activity list. Templates with standard activity list. policies, procedures, and guidelines Activity list from Historical project data. Define Activities -> Input-> OPA Organizational process assets
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Expert Judgment Decomposition Meetings Rolling Wave planning Define Activities -> Tools & Techniques
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Decomposition Dividing & subdividing project scope & deliverables in smaller & more manageable parts. Activities represent efforts needed to complete work package. Best done by teams rather than individuals Define Activities -> T&T -> Decomposition ------> Activity List Identify Participants Prepare Training Presentation Schedule a Training Arrange Training Facility Setup Training environment Conduct Training Training
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) An iterative planning technique in which: work to be accomplished in near term is planned in details. while work in future is planned at a higher level. Define Activities -> T&T -> Rolling wave planning Jan Feb Mar Apr May Jun Jul Aug Sep Rolling Wave planning Planning Package:- Work packages can be decomposed further when sufficient information is available. Form of Progressive Elaboration CRM Project Initiation Project charter Feasibility Study Business Case Stakeholder List Study Business Requirement Document Reporting Requirements System Requirements Vendor selection Integration Requirements Design & Build System Design High level Design Low level Design System Build Build module1 Build Module2 Build Module3 Integration Build Reports Build Test Operate
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Meetings Meetings are useful tool for planning, especially while using decomposition technique Participants may include, anyone with responsibility for schedule planning &/or execution Who's the best person to define activities: Person responsible to execute them. Define Activities -> T&T -> Expert Judgment
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Define Activities -> Outputs Activity list Activity attributes Milestone list Change Request PMP Updates
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Result of decomposition technique applied to the work packages of the WBS. Rolling wave planning - activities list may be updated periodically Unique activity id, WBS reference, Label & description of each activity. Activity ID WBS Id Name 501 W50 Identify Participants 502 W50 Prepare Training Presentation 503 W50 Schedule Training 504 W50 Arrange Training Facility 505 W50 Setup Training environment 506 W50 Conduct Training Define Activities -> Outputs -> Activity List Activity list Helps in accurate estimation
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Activity attributes Activity attributes are details related to the activities in the activity list These attributes will be updated as we progress in the process of schedule creation • Resource requirements • Geographic area or place • Predecessor activities • Successor activities • Logical relationships • Imposed dates • Assumptions • Person responsible Information available during the initial stages of scheduling: Activity identifier (ID) WBS ID Activity label or name Define Activities -> Outputs ->Activity Attributes
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Milestone list A milestone is a significant point in the project. A milestone list identifies all project milestones Used for setting schedule goals & monitoring progress. Define Activities -> Outputs ->Milestone List Zero duration task with no. resources Milestone may be mandatory (contractual), or just for planning(guidance).
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Change Request If progressive elaboration is used, then after the initial iteration of the plan, new activities will be identified & added in further iterations. Activities will be added to the activity list through a change request. Define Activities -> Outputs -> Change Request CRM Project Initiation Project charter Feasibility Study Business Case Stakeholder List Study Business Requirement Document Reporting Requirements System Requirements Vendor selection Integration Requirements Design & Build System Design High level Design Low level Design System Build Build module1 Build Module2 Build Module3 Integration Build Reports Build Test System Testing Integration Testing User Acceptance Testing Security Testing Performance Testing Operate Training Go-live Handover Training Contract Closure Project closure Jan Feb Mar Apr May Jun Jul Aug Sep New activities will be added after Change Request.
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) PMP Updates Baseline may be change due to addition of new activities to the activity list. Define Activities -> Outputs -> PMP Updates Schedule baseline Cost baseline
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Defining activities by Decomposing work package Define activity Process definition Define Activity: ITTO What is decomposition? What is rolling wave planning? What is Activity list? What is Activity Attributes? Define Activities -> Review
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Don’t wait for the perfect moment. Take the moment and make it perfect.

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Chap 6.2 Define Activity

  • 1. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved. Define Activities PMPChapter 6 – Project Schedule Management
  • 2. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) 6.1 Plan Schedule management Overview Define activity Process definition Define Activity: ITTO What is Decomposition? What is Rolling wave planning? What is Activity list? What is Activity Attributes? Review
  • 3. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Schedule Management processes Plan Schedule management Define Activities Sequence Activities Estimate Activity Duration Develop Schedule Control Schedule P P P MCP P
  • 4. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Define Activities -> Overview CRM Project Initiation Project charter Feasibility Study Business Case Stakeholder List Project Kick-off Study Business Requirement Document Reporting Requirements System Requirements PMP Vendor selection Integration Requirements Design & Build System Design High level Design Low level Design System Build Sales Module Marketing Modules Engagement Social Collaboration VOC Dashboards Test System Testing Integration Testing User Acceptance Testing Security Testing Performance Testing Operate Training Go-live Handover Training Contract Closure Project closure Training Identify Participants Prepare Training Presentation Schedule Training Arrange Training Facility Setup Training environment Conduct Training
  • 5. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Identifying & documenting specific actions to be performed to produce project deliverables. Break work packages into activities that provide a basis for estimating, scheduling, executing, monitoring & controlling the project work. Define Activities -> Definition Identifying & Documenting Specific Actions Produce Project Deliverables
  • 6. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Define activities -> ITTO Expert Judgment Decomposition Meetings Rolling Wave planning Project Management plan Enterprise environmental factors Organizational process assets Activity list Activity attributes Milestone list Change Request PMP Updates Inputs Tools & Techniques Outputs
  • 7. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) PMP EEF OPA Define activities -> Input
  • 8. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Management plan Following plans & baseline will provide key inputs: Define Activities -> Input -> PMP Schedule Management plan: •Prescribed level of details necessary to manage the work. •Guideline to define activities (e.g., max duration) Scope baseline: Project scope statement: WBS: WBS dictionary
  • 9. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Organizational culture & structure. published Commercial information. Project Management Information System (PMIS) Define Activities -> Input->EEF Enterprise environmental factors
  • 10. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Lessons learned about activity list. Templates with standard activity list. policies, procedures, and guidelines Activity list from Historical project data. Define Activities -> Input-> OPA Organizational process assets
  • 11. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Expert Judgment Decomposition Meetings Rolling Wave planning Define Activities -> Tools & Techniques
  • 12. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Decomposition Dividing & subdividing project scope & deliverables in smaller & more manageable parts. Activities represent efforts needed to complete work package. Best done by teams rather than individuals Define Activities -> T&T -> Decomposition ------> Activity List Identify Participants Prepare Training Presentation Schedule a Training Arrange Training Facility Setup Training environment Conduct Training Training
  • 13. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) An iterative planning technique in which: work to be accomplished in near term is planned in details. while work in future is planned at a higher level. Define Activities -> T&T -> Rolling wave planning Jan Feb Mar Apr May Jun Jul Aug Sep Rolling Wave planning Planning Package:- Work packages can be decomposed further when sufficient information is available. Form of Progressive Elaboration CRM Project Initiation Project charter Feasibility Study Business Case Stakeholder List Study Business Requirement Document Reporting Requirements System Requirements Vendor selection Integration Requirements Design & Build System Design High level Design Low level Design System Build Build module1 Build Module2 Build Module3 Integration Build Reports Build Test Operate
  • 14. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Meetings Meetings are useful tool for planning, especially while using decomposition technique Participants may include, anyone with responsibility for schedule planning &/or execution Who's the best person to define activities: Person responsible to execute them. Define Activities -> T&T -> Expert Judgment
  • 15. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Define Activities -> Outputs Activity list Activity attributes Milestone list Change Request PMP Updates
  • 16. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Result of decomposition technique applied to the work packages of the WBS. Rolling wave planning - activities list may be updated periodically Unique activity id, WBS reference, Label & description of each activity. Activity ID WBS Id Name 501 W50 Identify Participants 502 W50 Prepare Training Presentation 503 W50 Schedule Training 504 W50 Arrange Training Facility 505 W50 Setup Training environment 506 W50 Conduct Training Define Activities -> Outputs -> Activity List Activity list Helps in accurate estimation
  • 17. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Activity attributes Activity attributes are details related to the activities in the activity list These attributes will be updated as we progress in the process of schedule creation • Resource requirements • Geographic area or place • Predecessor activities • Successor activities • Logical relationships • Imposed dates • Assumptions • Person responsible Information available during the initial stages of scheduling: Activity identifier (ID) WBS ID Activity label or name Define Activities -> Outputs ->Activity Attributes
  • 18. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Milestone list A milestone is a significant point in the project. A milestone list identifies all project milestones Used for setting schedule goals & monitoring progress. Define Activities -> Outputs ->Milestone List Zero duration task with no. resources Milestone may be mandatory (contractual), or just for planning(guidance).
  • 19. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Change Request If progressive elaboration is used, then after the initial iteration of the plan, new activities will be identified & added in further iterations. Activities will be added to the activity list through a change request. Define Activities -> Outputs -> Change Request CRM Project Initiation Project charter Feasibility Study Business Case Stakeholder List Study Business Requirement Document Reporting Requirements System Requirements Vendor selection Integration Requirements Design & Build System Design High level Design Low level Design System Build Build module1 Build Module2 Build Module3 Integration Build Reports Build Test System Testing Integration Testing User Acceptance Testing Security Testing Performance Testing Operate Training Go-live Handover Training Contract Closure Project closure Jan Feb Mar Apr May Jun Jul Aug Sep New activities will be added after Change Request.
  • 20. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) PMP Updates Baseline may be change due to addition of new activities to the activity list. Define Activities -> Outputs -> PMP Updates Schedule baseline Cost baseline
  • 21. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Defining activities by Decomposing work package Define activity Process definition Define Activity: ITTO What is decomposition? What is rolling wave planning? What is Activity list? What is Activity Attributes? Define Activities -> Review
  • 22. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Don’t wait for the perfect moment. Take the moment and make it perfect.