Chap 9.3 Acquire Resources

PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Chapter 9 –
Project Resource Management
PMP
Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved.
Acquire Resources
SIXTH EDITION

9.3 Acquire resources
Overview
Acquire resources Process definition
Acquire resources: ITTO
Why is Multi-Criteria Decision Analysis
Why Virtual teams?
Physical resource & team assignment.
Review

Resource Management processes
Plan Resource
management
Estimate Activity
Resources
Acquire Resources
Develop Team Manage Team Control Resources
P P P
MCE E

Acquire resources -> Overview
Finding Right resources for the right position on the Project
Follow normal hiring process specific to Project.
Negotiate with Line Managers to get required internal resources.

Acquire resources -> Overview
Project Manager may or may not have direct control over team member selection due to:
Matrix project
environment
Internal or external
reporting relationships
Subcontractor
personals
Collective bargaining
agreements

Acquire Resources is the process of obtaining team members,
facilities, equipment, materials, supplies, and other resources
necessary to complete project work.
Acquire resources -> Definition
Obtaining team
members
facilities, equipment,
materials, supplies
Complete project
activities
The key benefit of this process is ensuring that the assigned resources
are available to the project at the right time and in the right place.

Acquire resources -> ITTO
Decision Making
Interpersonal and
team skills
Pre-assignment
Virtual teams
Project Management
Plan
Project documents
Enterprise environmental
factors
Organizational process
assets
Physical resource
assignments
Project team assignments
Resource calendars
Change requests
PMP updates
Project document
updates
EEF updates
OPA updates
Inputs Tools & Techniques Outputs

Acquire resources -> Input
Project Management
Plan
Project documents
Enterprise
environmental factors
Organizational process
assets

Project
Management Plan
Acquire resources -> Input -> PMP
Resource Management
plan
Procurement
management plan
Cost baseline
Describes how the roles & responsibilities, reporting relationships, and
staff management will be addressed & structured.
HR Management
Plan
Roles and
responsibilities
Project
organization
charts
Staffing
management
plan

Acquire resources -> Input -> Project documents
Project documents
Project schedule Resource calendar
Resource
requirements
Stakeholder Register

Enterprise
Environmental Factors
• Who are available and when?Availability
• What competencies are possessed
by resource pool?
Ability
• Have candidates done similar
work? How was the performance?
Experience
• Are candidates interested to work
on this project?
Interest
• Resource rates?Cost
Acquire resources -> Input -> EEF

Organizational
Process Assets
Standard Policies
Templates for
organizational
charts
Role / Position
descriptions
Lessons learned
organizational
structures that have
worked in previous
projects
Escalation
procedures
Acquire resources ->Inputs->OPA

Acquire resources -> T&T
Decision Making
Interpersonal
and team skills
Pre-assignment Virtual teams

Decision
Making
Multi-Criteria Decision Analysis
•Utilizes a decision matrix to provide analytical approach to evaluate & rank
team members.
•Following weighted criteria may be used. (Weightage is used to reflect
importance)
Acquire resources -> T&T-> Decision Making
Criteria's
Availability Cost Experience Ability Knowledge Skills Attitude
International
factors

Interpersonal
and team skills
Negotiation:
• Process to resolving disputes through consultations
between involved parties.
• Ability to negotiate will increase chances of project success.
PM has to constantly negotiate for appropriate, scarce, specialized, qualified, certified human resources from:
Internal Line managers
External organizations (Vendors, Suppliers & Contractors)
Functional Managers
•Communicate & get resource commitments
Management
•Explain benefits w.r.t resource cost
Vendors, Contractors
•Involve HR. Clearly define Roles and responsibilities
Other PM’s
•To get scared shared resources
Negotiate with
Acquire resources -> T&T -> Interpersonal and team skills

Selection in advance. Reflect expertise defined in project charter:
Key SME on the Project
Architect Involved during
Proposal
Best PM to manage
Critical Project
Acquire resources -> T&T -> Pre-assignment
Pre-assignment

Acquisition
Obtaining human & material resources necessary to perform project activities
Reasons for acquisition:
Resource unavailability
Augment existing
skills.
New/External
technology.
Lack of required
project skills.
Resources can be acquire from outside:
Contract employees Consultants
Outsourcing to other
organizations
Acquire resources -> T&T -> Acquisition

Virtual teams
It is a collection of task-driven members separated by geographic space.
Reasons for building Virtual Teams:
Add special expertise.
Incorporate employees who work from home offices.
Form teams who work in different shifts, hours or days.
Include people with mobility limitations or disabilities.
Enable projects to move forward, which would have been
ignored due to travel expenses.
Acquire resources -> T&T -> Virtual teams

Good communication is critical for virtual team.
Acquire resources -> T&T -> Virtual teams
Virtual teams
Technology in Virtual team
Teleconferencing / Voice over IP
Video Conferencing / Web Conferencing
Desktop sharing
Chat / Email
Collaboration tools ( Document management)
Challenges of Virtual team
Poor communication medium
Difficult to establish trust
Challenging conflict management
Technology cost can be high
Individuals often feel isolated

Acquire resources -> Outputs
Physical resource
assignments
Project team
assignments
Resource calendars Change requests
PMP updates
Project document
updates
EEF updates OPA updates

Physical resource
assignments
Documenting the physical resources (material, equipment, supplies,
locations and other physical resources) that will be used for the project
Acquire resources -> Outputs -> Physical resource assignments

Project team
Assignments
Staffs project by assigning specific individuals to project roles and responsibilities
Acquire resources ->Output->Project team Assignments

Resource
calendars
Documents time periods of availability of each member
Reflects scheduling conflicts, vacation & other projects commitments.
Enables building final human resource budget.
Acquire resources -> Output -> Resource Calendars

PMP Updates
Reflect realities of individual availabilities, competencies & workloads.
Continuing updates should reflect promotions, retirements, illnesses, performance issues, and
changing workloads.
Resource Management plan Cost baseline
Acquire resources -> Output -> PMP Updates

Project document
updates
Acquire resources -> Output -> Project document updates
Lessons learned
register
Project schedule RBS
Resource
requirements
Risk register Stakeholder Register

Updates to the documents related to acquiring,
assigning, and allocating resources
Acquire resources -> Output -> EEF & OPA updates
Resource availability within the organization
Amount of the organization’s consumable resources
that have been usedEEF updates
OPA updates

Acquire resources -> Review
Acquire resources Process definition
Acquire resources: ITTO
Why is Multi-Criteria Decision Analysis
Why Virtual teams?
Acquisition & pre assignment
Physical resource & team assignment.

Chap 9.3 Acquire Resources

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