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PMP Chap 3 - Project Management Processes

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PMP Chap 3 - Project Management Processes

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PMP Chap 3 - Project Management Processes

  1. 1. By: Anand Bobade (nmbobade@gmail.com) Chap 3 – Project Management Processes Initiating Planning Executing Monitoring & Controlling Closing Learn Project Management & prepare for PMP exam: • Learn visually • Detailed coverage of all PMP concepts • Sample Questions
  2. 2. Don’t try to remember processes Try to understand each process Try explain it to others.. It will firm your understanding
  3. 3. By: Anand Bobade (nmbobade@gmail.com) Project Management Processes What is Process Common Project Management processes Process groups Initiating Process group Planning Process group Executing Process Group Monitoring & Controlling process group Closing Process group Project Information Role of the Knowledge area
  4. 4. By: Anand Bobade (nmbobade@gmail.com) What is Process? A set of interrelated actions & activities performed to create a pre-specified product, service or result. Interrelated actions & activitiesProduct Service or Result Requirements, Specifications Company Environment EEF & OPA should be taken into account as input to every process even if they are not explicitly listed in the process specifications.
  5. 5. By: Anand Bobade (nmbobade@gmail.com) Types of Process • Ensure effective flow of Project throughout its life cycle • Encomposses Tools & techniques involved in applying skills & capabilitites Project Management Processes: • Specify & create projects product. • Defined by product life cycle and varry by application area as well as phases of the project life cycle Product Oriented Processes:
  6. 6. By: Anand Bobade (nmbobade@gmail.com) Process group Initiating Planning Executing Monitoring & Controlling Closing A logical grouping of project management inputs, tools and techniques, and outputs. Not project Phases
  7. 7. By: Anand Bobade (nmbobade@gmail.com) Process group Initiate new Project or Phase Define Project Objective, Establish scope. Plan how project will be executed & closed. Perform the work Track & review progress. Ensure compliance. Perform Integrated change management. Finalize all project activities. Formally close phase or project.
  8. 8. By: Anand Bobade (nmbobade@gmail.com) Process group All process groups can be conducted in a each project phase. It is not Project life cycle Phases Has clear dependencies In-depended of application area or Industry focus. Large complex projects are split into the phases. Initiation processes carried out in each phases to validate decision made in the previous phase.
  9. 9. By: Anand Bobade (nmbobade@gmail.com) Processes & Project success For project to be successful, Project team should: Select appropriate processes as per project objective Use defined approach that can be adapted to meet requirements Establish & maintain communication & engagement with stakeholders Comply with requirement to meet stakeholder needs and expectations Balance competing constraints
  10. 10. By: Anand Bobade (nmbobade@gmail.com) Common Process Interactions Processes Overlap & interact in ways that are not completely detailed. Application of processes are iterative & many processes are repeated.
  11. 11. By: Anand Bobade (nmbobade@gmail.com) Common Process Interactions
  12. 12. By: Anand Bobade (nmbobade@gmail.com) Common Process Interactions
  13. 13. By: Anand Bobade (nmbobade@gmail.com) Common Process Interactions Process groups are linked by the output which are produced. Output of one process generally becomes an input to another process or is deliverable.
  14. 14. By: Anand Bobade (nmbobade@gmail.com) Common Process Interactions
  15. 15. By: Anand Bobade (nmbobade@gmail.com) Initiating Process group It define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. New Project or Project Phase Project Manager is selected Project charter is approved Scope is Defined Finance /budget is committed Stakeholders are identified Stakeholder expectations & understood
  16. 16. By: Anand Bobade (nmbobade@gmail.com) Planning Process group It is the place where the PM, project teams decides what they want, how to do, when to do, who to do, money needed, time needed and so on. Establish scope Refine objectives Defining products to be produced Define work required Sequencing work (schedule) Estimating the resource( effort) & finalize schedule Estimating costs (budget)
  17. 17. By: Anand Bobade (nmbobade@gmail.com) Executing Process group Processes performed to complete work defined in PMP to satisfy project specifications. Directing and managing project execution. Establishing and manage the project team. Coordinating people and resources. Monitoring team performance. procurements. Distributing information. Performing quality assurance activities.
  18. 18. By: Anand Bobade (nmbobade@gmail.com) Monitoring & Controlling Process group Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes Involves tracking, reviewing, and regulating project progress Includes status reporting, progress measurement, and forecasting Reports on scope, schedule, cost, resources, quality, and risks Controls project and project document changes Includes control of scope, schedule, costs, and risks Formalizes acceptance of deliverables (called scope verification) Records quality control results Track RegulateReview
  19. 19. By: Anand Bobade (nmbobade@gmail.com) Closing Process group Processes performed to terminate formally all activities of a project or project phase, & transfer of completed product to others or to close a cancelled project. Obtaining acceptance by the customer or sponsor (approval to close). Releasing people and resources. Reporting on team performance and lessons learned. Updating or finalizing documents, project records, and results. Close procurements. Storing or archiving information. Formally close project or phase.
  20. 20. By: Anand Bobade (nmbobade@gmail.com) Project Information Significant amount of data & information is collected, analysed, transformed and distributed. The raw observations and measurements identified during activities performed to carry out the project work; e.g. actual cost, actual duration, and percent of work physically completed Work Performance Data: The performance data collected from various controlling processes, analysed in context and integrated based on relationships across areas; e.g. status of deliverables, and forecasted estimates to complete, etc. Work performance information: A compilation of work performance information for consumption purpose such as status or decision making. Work performance Reports:
  21. 21. By: Anand Bobade (nmbobade@gmail.com) Project Information Significant amount of data & information is collected, analysed, transformed and distributed.
  22. 22. By: Anand Bobade (nmbobade@gmail.com) The Knowledge area Integration Scope Time Cost Quality Human resource Communication Risk Procurement Stakeholder Area of project management defined by its knowledge requirements & described in terms of its component processes, practices, inputs, outputs, tools, and techniques
  23. 23. By: Anand Bobade (nmbobade@gmail.com) The Knowledge area & Process groups
  24. 24. By: Anand Bobade (nmbobade@gmail.com) The Knowledge area & Process groups
  25. 25. By: Anand Bobade (nmbobade@gmail.com) The Knowledge area & Process groups
  26. 26. By: Anand Bobade (nmbobade@gmail.com) Common Process Interactions
  27. 27. By: Anand Bobade (nmbobade@gmail.com) Review What is Process? Project Management processes Common Process Interactions Process groups Knowledge Areas Project Information
  28. 28. By: Anand Bobade (nmbobade@gmail.com) Thank you! Learn Project Management & prepare for PMP exam: • Learn visually • Detailed coverage of all PMP concepts • Sample Questions
  29. 29. By: Anand Bobade (nmbobade@gmail.com) Additional Resources Visit Slide Share website & you will find other Knowledge area presentation… Please share!!

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