What is a Pomodoro timer? Should you have a todo list? Where should you keep your stuff? How do you achieve more at work and maintain or create work/life balance? This MLA webinar will focus on strategies and tips to improve your information management, email management, task management & time management skills.
3. @infoactivist #mlawebinar @mnlibraries
Who Am I?
• Previously
• Associate Dean of Library & Instructional
Technology
• Public Library Director
• Head of Technical Services & Technology
• Various other roles
Friday, April 3, 15
21. @infoactivist #mlawebinar @mnlibraries
GTD - Contexts
• A key component of GTD is the use of
contexts
• Contexts are tags you apply to something
• @store @errand @work @desk are all
contexts
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34. @infoactivist #mlawebinar @mnlibraries
You schedule is the most powerful tool you have to shape
the life you want
Photo Credit: https://flic.kr/p/bnZKrV
Friday, April 3, 15
36. @infoactivist #mlawebinar @mnlibraries
The thoughtful and intentional re-crafting of
my personal schedule can be one of the
most creative, innovative and courageous
endeavors I can put my hands to doing
Friday, April 3, 15
37. @infoactivist #mlawebinar @mnlibraries
What Should Go on
Your Calendar?
• Only time-bounded items should go on
your calendar
• This can include self-imposed time-
bounded items
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40. @infoactivist #mlawebinar @mnlibraries
Task Management
• Task management is the system that you
use to tackle the tasks of life (and work).
• Whether you use a GTD or Eisenhower
system or something all your own.
Friday, April 3, 15
41. @infoactivist #mlawebinar @mnlibraries
Task Management
• It is a to-do list that is well organized,
time-bound and prioritized.
• Anything that takes more than a few
minutes should be placed in your task
manager.
Friday, April 3, 15
44. @infoactivist #mlawebinar @mnlibraries
Todoist
• Freemium ($29 a year).
• Great for people who have solitary tasks.
• Great for list builders.
• Can email tasks.
• Lots of tagging and foldering abilities.
Friday, April 3, 15
52. @infoactivist #mlawebinar @mnlibraries
Information
Management
• Information management is the
management of all of those little pieces of
information that come into your life.
• Can be either digital or analog but please
pick one.
• A good information management systems
serves as an extension of your brain.
Friday, April 3, 15
56. @infoactivist #mlawebinar @mnlibraries
Evernote
• Freemium ($60 per year)
• Most widely used Information Management
tool.
• Has analog features.
• Can email in information.
• Video, photos, recordings are all OK.
• Sharable.
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62. @infoactivist #mlawebinar @mnlibraries
Email Habits
• Imagine if you mail person rang your phone
every time the post office received
something for you.
• Imagine walking out to the mail box several
times a day.
• Why do we treat email differently than
traditional mail?
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63. @infoactivist #mlawebinar @mnlibraries
Email Management
• Email is supposed to be long-form
communications.
• It should be used for things that are not
urgent.
• The phone, texting, and instant messaging
are all tools that could be should be used
for emergencies.
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64. @infoactivist #mlawebinar @mnlibraries
Email Management
• Email has proven to be one of the biggest
time sucks, productivity killers, and
distractors of many of us.
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Email Management
• We treat email like its our job. Worse, we
treat email like its a core function of our
job.
• Email is a aspect of your work life, but its a
very small one.
• For us, our job is to collect books, put on
AMAZING programs, provide RA and
reference, teach, engage our community. It
is not live in email.
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66. @infoactivist #mlawebinar @mnlibraries
Email Management
• Your goal should be to get in and out of
email as fast as possible.
• Respond to emails that will only take a few
minutes to respond to.
• Move more complex emails to your task
management tool.
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68. @infoactivist #mlawebinar @mnlibraries
Habit Forming
• Many people want to form better habits so
they use productivity tools to do so, but it
often leads to failure.
• You need to use the right tool for the right
thing.
Friday, April 3, 15
69. @infoactivist #mlawebinar @mnlibraries
Don’t Break the Chain
Photo Credits: https://minneapolisviolinlessons.files.wordpress.com/2014/05/dont-break-the-chain.jpg?w=350&h=200&crop=1
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78. @infoactivist #mlawebinar @mnlibraries
My Morning Routine
• Theme song
• Breathing exercise
• Meditation
• Journaling (5-minute journal)
• Day planning
• 7-minute workout
• Positive readings
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79. @infoactivist #mlawebinar @mnlibraries
Passwords
• Stolen from my friend Anne Slaughter:
• Set passwords to positive and encouraging
phrases
• Change your passwords when you change
your clock
• Use a tool like Lastpass
Friday, April 3, 15