Various Orders relating to APAR by DoPT

1. ORDERS RELATING TO APAR
AVINASH KUMAR GUPTA
EXECUTIVE ENGINEER
07/08/2018

2. ORDERS REGARDING APAR/ACR
• Order 1 - Importance of Annual
Confidential Reports.
• Order 2 - Responsibility for the
maintenance of confidential reports.
• Order 3 - Objectivity in confidential
reports and assessment at more than
one level.
• Order 4 - Period of reporting.
• Order 5 - Uniform year (Financial) for
writing CRs.

3. ORDERS REGARDING APAR/ACR
• Order 6 – Frequency of reporting and
eligibility to write a report.
• Order 7 – Transfer of Reporting an / or
Reviewing Officer in the middle of the
reporting year.
• Order 8 - Reason for gap in the report to
be indicated.
• Order 9 – Report to be written within one
month of expiry of report period.
• Order 10 – When there is no Reporting
Officer having the requisite experience.

4. ORDERS REGARDING APAR/ACR
• Order 11 – Authority other than Reporting /
Reviewing authority precluded from making
entries.
• Order 12 – Writing of confidential reports by
officers under suspension.
• Order 13 - Whether a relative of a
Government employee can write the report of
a latter.
• Order 14 – Reporting Officer can write CR of
his subordinates within one month of his
retirement.
• Order 15 – Contents and manner of writing of
confidential reports.

5. ORDERS REGARDING APAR/ACR
• Order 16 – Principles to be observed by
Reporting Officers in writing reports.
• Order 17 – Duties of Reviewing /
Endorsing Officer.
• Order 18 - Procedure for filling up the
column relating to integrity.
• Order 19 – Mention of warnings /
reprimands in CRs.

6. ORDERS REGARDING APAR/ACR
• Order 20 – Maintenance and Preparation of
Annual Performance Appraisal Reports –
Communication of all entries for fairness and
transparency in public administration.
• Order 20A – Maintenance and Preparation of
Annual Performance Appraisal Reports –
Communication of all entries for fairness and
transparency in public administration.
• Order 20B – Entries in ACRs / APARs and
proper disposal of representation in a quasi-
judicial manner by the competent authority
against remarks in ACRs / APARs or for
upgradation / downgradation of the final
grading.

7. ORDERS REGARDING APAR/ACR
• Order 21 – Effect of modification / expunction
of adverse remarks in the ACRs and
upgradation / downgradation of the overall
grading in the ACRs prior to the period 2008-
2009.
• Order 22 – Disclosure of identity of superior
officers who made adverse remarks not
necessary.
• Order 23 – Manner of representation.
• Order 24 – Below Benchmark gradings in
ACRs prior to the Reporting Period 2008-09
and objective consideration of representation
by the Competent Authority against the
remarks in the APAR or for upgradation of the
final grading.

8. ORDERS REGARDING APAR/ACR
• Order 25 – ACRs with below benchmark
grading considered in the past DPCs.
• Order 25A – Below Benchmark grading in ACRs
prior to reporting period 2008-09 and their
communication in Ministries / Departments
using Graded Bench Marks / Evaluation Criteria
for promotion to higher posts.
 Illustration
• Order 26 – Column of reports should not be
kept blank after expunction of adverse remarks.
• Order 26 A – Preparation and Maintenance of
Annual Performance Assessment Report
(APAR).

9. ORDERS REGARDING APAR/ACR
• Order 27 – Further memorial or appeal
against rejection of representation.
• Order 28 – Procedure of dealing with
memorial addressed to the President.
• Order 29 – Result / Performance-
oriented appraisal system .
• Order 30 – Self-appraisal not necessary
for a period less than three months.
 Self-appraisal to be confirmed in the
space allotted and no additional sheet
allowed.

10. ORDERS REGARDING APAR/ACR
• Order 31 – Guidelines for self-appraisal
and report thereon by the Reporting
Authority.
• Order 32 – Writing CRs of Group ‘D’ staff
if it serves public interest.
• Order 33 – Introduction of a separate
column to indicate the effectiveness in the
development and protection of SCs / STs.
• Order 34 – Filling up the column relating to
grading.
• Order 35 – Deletion of the column relating
to “fitness for promotion from CR form.

11. ORDERS REGARDING APAR/ACR
• Order 36 – Reports received in respect of
approved course of training undergone to
be kept in confidential report dossier.
• Order 37 – Setting up of Special Cell for
maintenance of up-to-date character rolls.
• Order 38 – Custody and handling of
confidential reports.
• Order 39 – Maintenance of memorandum
of services serving as basis for writing
annual reports.
• Order 40 – In the case of officers on
deputation.

12. ORDERS REGARDING APAR/ACR
• Order 41 – Maintenance of confidential reports
on officers on deputation to UNO or its
agencies.
• Order 42 – Maintenance of CR dossiers
complete and up to date of those on
deputation to Army Postal Services .
• Order 43 – Addition of History Sheet to CR
dossier of officers of Central Services.
• Order 44 – Inclusion of column regarding
Annual Property Returns in the ACR of Groups
‘A’ and ‘B’ Officers.
• Order 45 – Performance-oriented appraisal
system in CRs introduced.

13. ORDERS REGARDING APAR/ACR
• Order 46 – Introduction of qualitative and
quantative assessment of performance in CR
formats for Officers of the Central Secretariat.
• Order 47 – CR dossiers of candidates called for
interview on direct recruitment to be made
available in time to UPSC.
• Order 48 – Reports of retired and deceased
officers.
• Order 48A – Providing copies of ACRs / APARs
to retired officers of Central Civil Services /
Posts.
• Order 49 – Retention / custody of CRs of retired
employees whose cases are pending in courts
and with UPSC.

14. ORDERS REGARDING APAR/ACR
• Order 50 – Consideration of CRs for.
• Order 51 – Entry of punishments in
confidential file .
• Order 52 –Pro formas of Confidential
Report in bilingual form .
• Order 53 – Writing of CRs on officers
appointed on contract.
• Order 54 – Time-Schedule for
preparation of Confidential Reports.

15. ORDERS REGARDING APAR/ACR
• Order 55 – Timely preparation and proper
maintenance of ACRs.
• Order 56 – Preparation and maintenance of
Annual Performance Assessment Reports
(APAR).
 Guidelines regarding filling up of APAR with
numerical grading.
• Order 57 – Instructions for timely completion
of Annual Confidential Reports.
• Order 58 – SC/ST community column in
Part-I of the CR formats of Group ‘A’ officers
deleted.

16. ORDERS REGARDING APAR/ACR
• Order 59 – Post of Under Secretary to be
clubbed with Deputy Secretary Director in
the CR format.
• Order 60 – Writing of ACRs of J.S. /
Directors in-charge of the PSU.
• Order 61 – Clarification regarding CRs of
Junior Telecom Officers.
• Order 62 – ACRs of Integrated Financial
Advisers.
• Order 63 – ACRs of Chief Controllers /
Controllers of Accounts.

17. ORDERS REGARDING APAR/ACR
• Order 64 – ACRs of Chief Vigilance
Officers.
• Order 65 – Placing of letter of
appreciation or notes of commendation
in CR Dossier should be discouraged.
• Order 66 – Only photocopy of CR
dossier should be sent to outside
authority.
• Order 67 – Where ACRs are prepared
in duplicate.

18. ORDERS REGARDING APAR/ACR
• Order 68 – Copies of CR dossiers or
the substance of the Reports should
not be sent to private bodies.
• Order 69 – Timely submission of ACR
of CHS Officer.
• Order 70 – Disclosure of Annual
Confidential Report under the RTI
Act.