Automatic Attendance - RFID & Smart ePass Based Solution for Educational Institutes

Smart ePass Card
Based
Automatic
Attendance
SMART | RELIABLE | EASY TO USE | ECONOMICAL
Mouse click for next slide

Present or Absent
A2 Tracks !
One More Value Addition Service For Schools

What is Automatic Attendance ?
•Also known as A2, is an advanced IT solution that automates the attendance of a school
•Developed using a unique Show & Go approach (No finger print etc.)
•Is not a tradition time taking bio-metric based IT solution
•It uses smart ePass card (like identity card) technology with a mini chip embedded in it
•It is for both students and teachers
•It is combination of software (Web Application) and hardware (Card and Reader) allowing
paperless attendance

A2 - Wireless & Web Based
No more network cables spread out all over.
A Ready to Use System.
Very Scalable, Popular and widely accepted system running successfully all over India.

A2 - Plug & Play Solution
Plug IN and OUT Card Readers which can be placed anywhere in the school.
Excellent solution providing robust, secure and smart attendance solution in educational institutes.

A2 – Real time SMS to Parents
Automatic SMS to the Parents about the ENTRY/EXIT of their child the school.
Now whether you are at work or home you can imagine your child walking in and out of the school and
get an instant Text SMS alert on your mobile phone. Like “Mummy/Papa, I am in school now !”

A2 - Secured Web Application
•Can be accessed from anywhere [School/Home/Anywhere]
•Very easy to operate, no need of skilled or professionals.
•View & Edit student details.
•Set school timing.
•Multiple in-built Reports.
•Built in SMS facility including Bulk feature and ready-made SMS templates.
•Plug & Play System. [Just need to power On/Off RFID Reader].

Experience & Expertise
“A prominent System that builds public Image and Brand for the School and contribute in a strong and safe
Society“
SMART | RELIABLE | EASY TO USE | ECONOMICAL | RETURN ON INVESTMENT

Smart Attendance SMS to Parents
Web Application Social Rapport
Automatic
Attendance

the Need…
 Children are our most precious asset. As a duty, it becomes our responsibility to look after their good being in all
possible ways.
 In today’s time, most of families have both the parents working and they have busy schedule starting from
morning till late in the evening.
 Due to busy schedules parents are not able to get the information about their child.
 Today most of parents are worried whether their child has reached the school or left the school in time & safely ?
 Now no need to worry. Automatic Attendance comes with a technology , called ePass card.

the Technology…
 ePass cards are prepared with a high end technology.
 In ePass Technology, RFID & Global Positioning System & Wireless Wide Area Network. is used. In this system each student is
given an ID card with a microchip in which all details of the Student is stored.
 When the Student enters or leave the school premises, the card will be detected by special scanner and system will send SMS
to parent’s mobile number, that your child is reached school.
 Now parents can get updates about their child time to time. Which can reduce their worries.
 Parents also get information like parent meeting, school result, school holiday, bus delay, homework, progress of student etc.
 In India many schools are implementing this high-tech solution. This unique system has already been adopted by many
renowned schools and the process of adoption is still going on.

How A2 works...

 Student enters/exists school and shows up the smart ePass against A2 Reader
 A2 Reader reads details stored in smart ePass
 A2 Reader transmits the data over secured network to a A2 network cloud server
 A2 Cloud server saves the details in a database
 A2 sends automatic SMS to student’s guardian/parents
 School administrator visits secured A2 Web Application to view and manage the data

Hardware & Software elements

 Smart ePass Cards
 Smart ePass Card Readers & Gate
 Hi Speed Cloud Dedicated Server(s) License
 Web Server
 Database Server
 A2 Web Application License (Access from Anywhere)
 SMS Gateway | Real-time & Bulk

A2 Features...

A2 - Exclusive FeaturesA2 - Exclusive Features
• Smart ePass Card Authentication
• Accurate, Efficient, Fast and Real-time student attendance
• Takes attendance of 1000s of students in few minutes
• Controls Teacher Proxy issue
• Discipline among students
• Automatic SMS alerts to Parent/Guardian of student
• Built-in multi purpose SMS templates for late fee, holiday, ptm, etc
• 100% paper work free attendance
• Attendance data at accessible a single place
• Ready to use Plug n Play solution
• 100 % Wireless, Cable free and WWAN enabled
• Reliable and Advance smart attendance system at a very affordable cost

A2 Web Application...

• Safe and Secured
• Cloud service based web access
• Dedicated Web Server and Database
• Real time Dashboard of whole school
• Accessible from anywhere in the world
• 24x7 access availability
• Add, Edit and Delete students/teachers details
• Built-in Reports like Daily, Presentee, Absentee, Monthly,
Date Range and more
• Export Reports to excel format
• And more features

Benefits of A2

Branding
Hi-Tech Infrastructure impacts various soft points that improve brand equity of any educational
institution
Smart Attendance
A2 automates the student and staff attendance hence; reducing irregularities in the attendance
process arising due to human error
Save Time Important administrative and educational resources could be freed up by using A2
Environment
Friendly
Reduces paper and other resource requirements. A2 with its extremely small carbon footprint is a
greener option
Relationship
A2 brings the two key stakeholders in a student’s education closer, considerably improving the
Guardian/School rapport, leading to an atmosphere of comfort and trust
Decisions
Decision makers enjoy real-time integrated view of information to take immediate strategic
decisions
Proxy Helps administration and management to effectively control proxy approach use by teachers
A2 - Advantages Mouse click for next slide

Advantages of A2

 Get school attendance stats even before 1st
period is over
 Get class level attendance update for whole school in few minutes
 Send monthly attendance summary report to parents
 No more attendance registers, keep staff relaxed
 Paper free attendance records, step towards green environment
 Automatic SMS or eMail to parents
 Communicate important school level updates to parents using iActivity with few
clicks
For Principal…

 Be a role model to students by using the system itself
 No need to carry registers for attendance
 Utilize attendance time for productive activities now
 Generate Monthly attendance reports in seconds
 Download student Present/Absent reports to discuss with parents in PTM
 Inform parents about performance updates using iActivity
For Teachers…

A2 Testimonials

O.P. Karkare
Vice Principal, Vizag (A.P.)
A2 is really a wonderful, easy to use and effective attendance solution for schools
Ashok Bhide
Vice Principal, Chindwara (M.P.)
My staff and teachers are happy after using A2. Real-time attendance dashboard is my favorite feature
apart from Reporting section as well. Best part is that we started using A2 during half yearly session
with no issues at all. Flexible attendance solution
Mamta Ghatke
Vice Principal, Jaipur
First I thought A2 was a mere IT enabled solution but in 2 months I was surprised to see effective
discipline and satisfaction among teachers and students. It is affordable and great attendance solution
Bhuvnesh Chauhan
Admin, Ujjain
Amazing solution. It was ready to be used from the 1st
day with no network cables, connectivity issues
etc. Really not very hard to setup and configure
Rajeev Chabda
Teacher, Korakut (Orrisa)
A2 is quite wonderful solution. It took no time for school teachers and students start using and co-
operate with each others. All the best A2
Neelima Gupta
Vice Principal, Udaipur
Frankly speaking a package like A2 with cloud service enabled feature and an advanced back-end setup
is not quite an expensive solution at all. School, parents are as equally happy as teachers and students
Jatin Pradhan
Director, Coaching Inst. , Shimla
I have around 350 students including staff. I didn’t know that A2 can be used for my institute too. It
helped in improving attendance count and gravity of study

Jayant Gaekewad
Vice Principal, Nasik (MH)
I never knew that student attendance could be automated on nominal amount as effectively as A2
comes with. Earlier we had finger bio-metric machine for teachers but didn’t work out. A2 stands out
far better. Lastly, A2 is used by both teachers and students
Anupama Sharma
Housewife, Jabalpur (M.P.)
My husband has a travelling job. With his absence now I need not to worry about my child reaching
and leaving school as I get SMS. Thanks to school for using A2 and charging us very nominal monthly
charge
Sandya Mangalam
Class Teacher, Karnataka
Now I can really spend my 10 minutes of attendance in many productive activities in class. Students
too like it
Pankaj Malhotra
Father, Delhi
Me and my wife are both in jobs with hectic schedule. Now we get daily SMS about our kids reaching
and leaving school. Moreover we get monthly attendance report and important SMS alerts about
uncertain holidays, PTM, Late fee etc from school in a timely manner. A2 brought us some relief
Sangam Singh
Admin, Hyderabad
Earlier it was quite hectic and full of errors exercise of informing parents about future events in time
but now using iActivity feature of A2 solution has made our work very easy and cost effective
Rumeli Chokroborty
Vice Principal, Kolkata
A2 as a solution has many features but what I liked the most about it is the sense of self ability and
responsibility of registering attendance by students and teachers acted as role models for same
Rajan Gupte
Student, Pune
Earlier I used to raise my hand and say “yes sir” for attendance but now I just show my ID card in front
of a device and go. Easy attendance and my mother also gets automatic SMS. Thanks to principal

A2 FAQs…

# Is A2 a product or service ?
A2 is a yearly based SAAS (Solution As A Service)
subscription.

# What are the hardware &
software parts of A2 ?
A2 consists of:
Hardware: ePass Cards & Readers
Software: Web application

# What is the cost of A2 –Show &
Go ?
A2 is charged on basis of No. of ePass cards.
Cost of 1 ePass Card: Rs.360/year i.e. Rs.30 per month
All Hardware & Software included in this cost.
No investment to be done by School.

# What is the cost of A2 – Gate
Walk Thru ?
A2 is charged on basis of No. of ePass cards.
Cost of 1 ePass Card: Rs.420/year i.e. Rs.35 per month
All Hardware & Software included in this cost.
No investment to be done by School.

# How many ePass cards per each
Card Reader – Show & Go ?
250 cards per each Reader.
For example:
Total number of students: 1,000
Total ePass cards: 1,000
Total ePass card Readers: 4

# How many ePass cards per each
Card Reader – Gate Walk Thru
?
1000 cards per each Reader.
For example:
Total number of students: 28,00
Total ePass cards: 2,800
Total ePass Gates: 3

# How long it takes to implement
A2 in a school ?
Single day. A2 is a ready to use solution.

# How to insert details of 1000s
of students in A2 system at
initial setup ?
A2 Team will do a BULK import during the time of
initial setup. The Excel file template will be provided to
school.

# Is A2 only for students ?
No. A2 is for students, teachers and staff also.

# Is A2 only for schools ?
No.
A2 is an expandable solution. It is used majorly in schools
but lot of coaching institutes and colleges are adopting
A2 at a good pace.

# Can A2 be used for student
hostel campus ?
Sure.

# Can ePass card also be used as
ID card with printing ?
Yes. A2 ePass card can also be used as ID card.

# A student can bunk by giving
his/her ePass card to another
classmate ?
Possible but all schools have been effectively able to
detect and prevent this with a little few steps and
help from A2.

# What if student does not show
ePass card ?
Possible but with a strong disciplinary message from
Principal & a small non-monetary penalty process in
place, students become self independent about
practice.

# What if ePass is lost or stolen ?
New ePass card can be assigned and configured for a
student via Web application.

# What if student changes the
class or a section ?
New student details can be configured easily via Web
application.

# What if a student forgets to
bring ePass ID card ?
No worry. Manual Attendance can still be set via A2 Web
application.

# What about duplicate attendance ?
Not possible. A2 is a very smart solution.

# How many automatic SMS’s are
sent on daily basis ?
A2 is configured to send 2 automatic SMS for entry/exit
on daily basis. Many other Bulk SMS can be sent on
need basis using iActivity feature.

# How many student parents
mobile numbers can be
setup ?
Only 1 student parents mobile number can be setup.

# Apart from SMS any other way
to inform student parents ?
A2 is the only solution that allows sending E-mail alerts
to student parents.

# What type of reports are
present in A2 ?
A2 comes with many in-built reports like Daily
Present/Absent report, Monthly report, Date range
report etc. All reports can be exported to Excel.

# A2 ePass Card Reader is
water & weather resistant ?
No. A2 ePass card Reader must be installed in a covered
cool and dry place.
Max temperature supported is 45 degrees.

# What about student detail &
attendance data ?
As a company, Automatic Attendance does not share such
data and keeps it strictly confidential and secured with
a periodic data backup.

# How about customer support ?
A2 is a very stable service with solid hardware and 99.9 %
uptime access.
A2 Team acknowledges an issue within 24-72 hours and a
timely resolution.

# How about A2 licensing ?
A2 comes with a single user license. But it can be
configured to support multi user access.

REACH US @
www.automaticattendance.com
www.studentattendance.in
www.attendancesmart.com
contact@automaticattendance.com
+91 9634 408 405

Automatic Attendance - RFID & Smart ePass Based Solution for Educational Institutes

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