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Tender Evaluation Process and Criteria

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August 29, 2013 NURUL ASRA ABD RAHMAN 1 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT TENDER EVALUATION -JKR PROCEDURE
August 29, 2013 NURUL ASRA ABD RAHMAN 2 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT COURSE OUTCOME • Enable to understand the tender evaluation process. • Knowledge on tender evaluation stages and the criteria involved. • Enable to know all information needed during tender. • Enable to strategize work during tender stages.
August 29, 2013 NURUL ASRA ABD RAHMAN 3 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OBJECTIVES • To determine and to recommend to the Board of Procurement a tender which offers the most profit to the GOVERNMENT. Only contractor which has the financial and technical capabilities is eligible for Award and Acceptance.
August 29, 2013 NURUL ASRA ABD RAHMAN 4 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION PROCESS 6. Issuing of tender Acceptance letter 5. Determine budget 4. Treasury (if applicable) 3. Procurement board 2. Processing tender 1. Tender opening committee In validity Tender period Tender evaluation must be done in validity of tender period (minimum 90 days) from tender closing date.
August 29, 2013 NURUL ASRA ABD RAHMAN 5 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION PROCESS FIRST STAGE Tender price adjustment Arrange the tender price (from low to high) Price reasonableness based on budget or “cut-off” Determine the number of tenderers to be evaluated SECOND STAGE Tender compliance Tender compliance analysis Completeness of document analysis Adequacy of minimum capital analsys THIRD STAGE Experience and capability Tenderer experience analysis Technical personnel analysis qualify qualify Rejected Contractor Not Fulfill requirement Not Fulfill requirement Not Fulfill requirement
August 29, 2013 NURUL ASRA ABD RAHMAN 6 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT CRITERIA • PWD practice tender evaluation procedure has been divided into 3 categories, namely: i. Large projects (more than RM10.0 million) ii. Medium projects (RM2.0 million to RM10.0 million) iii. Small projects (less than RM2.0 million)
August 29, 2013 NURUL ASRA ABD RAHMAN 7 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT INFORMATION FORMS a) Borang A – Surat pengakuan kebenaran maklumat dan kesahihan dokumen yang dikemukakan pentender a) Borang B – Maklumat am latarbelakang pentender b) Borang C – Data-data kewangan c) Borang CA – Laporan Bank/Institusi Kewangan d) Borang D – Rekod pengalaman kerja e) Borang E – Kakitangan teknikal f) Borang F – Keempunyaan loji dan peralatan pembinaan asas g) Borang G – Senarai kontrak kerja semasa h) Borang GA-1 – Laporan Jurutera Projek (JKR) i) Borang GA-2 – Laporan Jurutera Projek (Swasta) CRITERIA - INFORMATION REQUIRED
August 29, 2013 NURUL ASRA ABD RAHMAN 8 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OTHERS DOCUMENT i. Audited account copy for last 2 years ii. Account bank statement copy for last 3 months iii. Bank report / financial institution (sealed) iv. Copy of the certificate / confirmation of completion for each project listed in Form D and G v. EPF statement and a copy of Form A or copy service agreement for contract staff vi. Copy of the certificate of approval of technical staff vii. Copy of Grant / hire-purchase agreement plant / equipment viii. Copies of the final interim payment certificate for the current project ix. Project report (sealed) CRITERIA - INFORMATION REQUIRED
August 29, 2013 NURUL ASRA ABD RAHMAN 9 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Sample of summary of tender submission
August 29, 2013 NURUL ASRA ABD RAHMAN 10 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - FIRST STAGE • Preparation need to be done by evaluator before start any tender evaluation process such as: • Prepare summary of tender in ascending order based on tender table prepared by Tender Opening Committee. . Prepare tender analysis based on cut-off pricing. . Select list of tenderers to be evaluated. . Check and fill up Checklist of Compulsory Documents. . Prepare analysis of percentage (%) of price distribution and obtain agreement from tenderers. . Carry out arithmetic checking.
August 29, 2013 NURUL ASRA ABD RAHMAN 11 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Number of tenderer should be assessed is between 15-20 tenderer to produce between 3- 5 tenderer who will pass. • "Range" of tenderer can be selected is between + / - 20% (+ / - 25% for Civil Engineering) from the Mean Price. • For the tenderers who are below the "cut-off" will be checked the compulsory document first. Select tenderer with special criteria to be evaluated. • For tenderers who are outside the “cut-off” to be referred to tender committee for consideration. EVALUATION STAGES - FIRST STAGE
August 29, 2013 NURUL ASRA ABD RAHMAN 12 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • A system of evaluation based on predetermined conditions to ascertain whether tenderers are eligible for further evaluation. • Evaluation Criteria: i. Analysis on Compliance to Tender ii. Analysis on Completeness of tender documents. iii. Analysis on Adequacy of Capital iv. Analysis on performance of current work. • Objectives: To ensure tenders under consideration are reasonable, in compliance, complete, have adequate capital and have good current work performance free from sick project, EVALUATION STAGES - SECOND STAGE
August 29, 2013 NURUL ASRA ABD RAHMAN 13 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT i. Analysis on Compliance to Tender EVALUATION STAGES - SECOND STAGE • Only Tenderers which comply and free from any imperfection in term of legal and contractual which may jeopardize their qualification based on current practice are to be considered. – To check if form of tender has been signed by tenderers – The signing person has been given the power to sign. – To check if tender price is stated in the form of tender. – Are PKK/CIDB registration still valid. – Has tenderer returned all the basic tender documents, – Check proposed construction period is stated in the form of tender. – Failure to submit any of the forms of tender may effect the ranking of tenderer,
August 29, 2013 NURUL ASRA ABD RAHMAN 14 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Common mistakes during filling of forms of tender EVALUATION STAGES - SECOND STAGE FORM OF TENDER NOT SIGNED FORM OF TENDER NOT SIGNED
August 29, 2013 NURUL ASRA ABD RAHMAN 15 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT SIGNED ON WRONG FORM
August 29, 2013 NURUL ASRA ABD RAHMAN 16 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Summary of Tender Price TENDER PRICE
August 29, 2013 NURUL ASRA ABD RAHMAN 17 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT SIJIL PKK SIGNING PERSON GIVEN POWER VALIDITY PERIOD AHMAD BIN ABU
August 29, 2013 NURUL ASRA ABD RAHMAN 18 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT CIDB CERTIFICATE VALIDITY PERIOD
August 29, 2013 NURUL ASRA ABD RAHMAN 19 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT TENDER PRICE NOT STATED CONTRACT PERIOD NOT STATED FORM OF TENDER
August 29, 2013 NURUL ASRA ABD RAHMAN 20 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT PRICE IN FIGURES PRICE IN WORDS FORM OF TENDER
August 29, 2013 NURUL ASRA ABD RAHMAN 21 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT ii. Analysis on Completeness of Tender a) Tender which is complete and comply to the requirement of tender/regulation/Authority. b) Mandatory Tender Documents includes: i. Forms of Tender ii. List of Quantity/ Summary of Tender iii. Addendum (if any) iv. Schedule of rates v. Design proposal, specification, pricing by contractor etc. (where applicable) as required to enable design work by tenderer to be evaluated. EVALUATION STAGES - SECOND STAGE
August 29, 2013 NURUL ASRA ABD RAHMAN 22 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE OTHERS - Analysis on Construction Period • Ensure the construction period offers by tenderers is analysed such as: a) not exceeding the maximum construction period stated in the tender document. b) Construction period if offerred by tenderer is not too short that it becomes unreasonable
August 29, 2013 NURUL ASRA ABD RAHMAN 23 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE Analysis on Completeness of Tender
August 29, 2013 NURUL ASRA ABD RAHMAN 24 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT ii. Analysis on Completeness of Tender EVALUATION STAGES - SECOND STAGE MANDATORY DOCUMENTS a) Audited account copy for last 2 years, or Account bank statement copy for last 3 months, or Bank report / financial institution (sealed) b) Project report by project superintendence officer Without mandatory documents (especially regarding financial) evaluation of tenders can not be made and therefore tender will be rejected.
August 29, 2013 NURUL ASRA ABD RAHMAN 25 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Balance Sheet statement EVALUATION STAGES - SECOND STAGE
August 29, 2013 NURUL ASRA ABD RAHMAN 26 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Current Bank Statement EVALUATION STAGES - SECOND STAGE
August 29, 2013 NURUL ASRA ABD RAHMAN 27 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE Financial Statement Report
August 29, 2013 NURUL ASRA ABD RAHMAN 28 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE ii. Analysis on Completeness of Tender
August 29, 2013 NURUL ASRA ABD RAHMAN 29 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE iii. Analysis on Adequacy of Minimum Capital Method of calculation i. Rolling capital = asset liability – current liability ii. Bank account = average of latest 3 months iii. Make comparison between rolling capital and bank account. Select the higher amount iv. Include credit facilities report v. Add (+) iii and iv = total liquidated capital (>3%)
August 29, 2013 NURUL ASRA ABD RAHMAN 30 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT MINIMA CAPITAL EVALUATION STAGES - SECOND STAGE iii. Analysis on Adequacy of Minimum Capital Sample of calculation for minimum capital 3% from value of construction work. Tender price = RM 1,000,000.00 PC Sum = RM 50,000.00 Provisional Sum = RM 50,000.00 Construction work value = RM 900,000.00 So, 3% = RM 27,000.00
August 29, 2013 NURUL ASRA ABD RAHMAN 31 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE iii. Analysis on Adequacy of Minimum Capital Forms of Capital a) Rolling capital b) Shares, unit trust, fixed deposit, Bond c) Balance of credit facilities For joint venture tender submission, minimum capital is analyse based on combined equity agreed by both parties.
August 29, 2013 NURUL ASRA ABD RAHMAN 32 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Adequacy of Minimum Capital EVALUATION STAGES - SECOND STAGE
August 29, 2013 NURUL ASRA ABD RAHMAN 33 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Work still on progress during the tendering process (Form D, G and GA) • No sick project – below 30% of work schedule • No termination record • Checking will carry out through; i. PKK / CIDB / JKR scale ii. Superintendence project report iii. T.K.S. if no project on hand. EVALUATION STAGES - SECOND STAGE iii. Analysis on performance of current work
August 29, 2013 NURUL ASRA ABD RAHMAN 34 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Current progress report
August 29, 2013 NURUL ASRA ABD RAHMAN 35 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE
August 29, 2013 NURUL ASRA ABD RAHMAN 36 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE REASONABLE FACTORS Faktor Civil Building Mechancal / Enginering work Electrical ---------------------------------------------------------------------------------------------- Financial capability 45% 50% 50% Technical Work experience 35% 35% 35% Technical staffs 15% 10% 15% Machineries / plant 5% 5% 0% ---------------------------------------------------------------------------------------------- TOTAL 100% 100% 100% ----------------------------------------------------------------------------------------------
August 29, 2013 NURUL ASRA ABD RAHMAN 37 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE FINANCIAL CAPABILITY (Financial Bid Capacity) = Working capital Yearly project value i. Financial Capability
August 29, 2013 NURUL ASRA ABD RAHMAN 38 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Working experiences • Technical staff • Machineries / plant EVALUATION STAGES - THIRD STAGE ii. Technical • Working experience Evaluation criteria -. Completed total work value past 5 years - Largest work value done in past 5 years - Type of work is limited to recognized work Comparable or similar (follow by head / sub-head
August 29, 2013 NURUL ASRA ABD RAHMAN 39 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Technical staff Evaluation criteria -. Number and working experience of technical staff compares with Estimate Minimum Requirement EVALUATION STAGES - THIRD STAGE CONSTRUCTION WORK VALUECONSTRUCTION WORK VALUE BUILDINGBUILDING CIVIL ENGINEERINGCIVIL ENGINEERING CATCAT AA CATCAT BB CATCAT CC CATCAT AA CATCAT BB CATCAT CC More than RM5.0 m and not moreMore than RM5.0 m and not more than RM 8.0 mthan RM 8.0 m More than RM8.0 m and not moreMore than RM8.0 m and not more than RM 15.0 mthan RM 15.0 m More than RM15.0 m and not moreMore than RM15.0 m and not more than RM 25.0 jutathan RM 25.0 juta More than RM25.0 m and not moreMore than RM25.0 m and not more than RM 50.0 mthan RM 50.0 m More than RM50.0 mMore than RM50.0 m 11 22 33 55 88 33 44 77 1111 1818 33 44 77 1111 1818 22 33 55 88 1313 33 44 77 1111 1919 44 55 99 1414 2323
August 29, 2013 NURUL ASRA ABD RAHMAN 40 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE Staff categories: • Category A (Engineer, architect, quantity surveyor) • Category B (Diploma, Technician / polytechnic) • Category C (assistant technician)) Must be employed by employer during tendering • Certificate and KWSP • For contract staff – Contract agreement • Technical staff
August 29, 2013 NURUL ASRA ABD RAHMAN 41 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Machineries / plants EVALUATION STAGES - THIRD STAGE Plant and equipment that could be accounted is limited to: • As listed in the Estimated Minimum Requirement. Plants / machineries can be considered if function equivalently • Owned / hire-purchase before the closing of tender • Useful life not exceeding 150 years • If rent-mortgage, the agreement should cover the contract period.
August 29, 2013 NURUL ASRA ABD RAHMAN 42 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE Minimum Score CriteriaCriteria Minimum ScoreMinimum Score BWBW CECE M&EM&E 1.1. Financial capabilityFinancial capability 2.2. Technical capabilityTechnical capability 3.3. Overall capabilityOverall capability 20.020.0 12.512.5 45.045.0 18.018.0 13.813.8 45.545.5 20.020.0 12.512.5 45.045.0
August 29, 2013 NURUL ASRA ABD RAHMAN 43 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT SPECIAL CRITERIA • Tender submission which is below the “cut- off” price and passes Stage 2 Tender Evaluation can be considered if comply to the following criteria: - Excellent performance for current project and completed project for the last 5 years. - Good quality workmanship - Tender price not less than -20% of the “cut-off” price - Tender price is not too unreasonable (Freak).
August 29, 2013 NURUL ASRA ABD RAHMAN 44 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Examples of low tender price can be considered. - Own factory for main building materials - Currently undertake equivalent construction work at neighboring site - Own scaffolding / formwork for recently completed project - For roadwork / earthwork – own plants and machineries readily available for use - Satisfactorily completed 3 projects of similar nature consecutively prior to this tender SPECIAL CRITERIA
August 29, 2013 NURUL ASRA ABD RAHMAN 45 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OTHERS ANALYSIS • Arithmetic checking • Table for price comparison - comparison of price for every building category with the estimated price prepared by consultant by each tenderer taking into account the arithmetic checking
August 29, 2013 NURUL ASRA ABD RAHMAN 46 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OTHERS ANALYSIS
August 29, 2013 NURUL ASRA ABD RAHMAN 47 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT COMMITTEE ENDORSEMENT FOR EVALUATION REPORT • Ensure tenderer is not too occupied with on going project. • If the lowest tender price is too high as compared to estimated mean price, recommendation by committee should be: – Award the tender to the lowest tenderer – Decline all tender offer and re-tender. • Recommendation should list down at least five (5) tenderers in ascending order who had passed each stage of evaluation. • Joint signature by qualified three (3) tender committee members • Prepare Q14A/2005/A form for result of tender together with complete tender evaluation report
August 29, 2013 NURUL ASRA ABD RAHMAN 48 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Step to be undertaken if there is any fake documents are detected. - check all submitted documents, and verify in compulsory document checklist. - Check with the parties which is responsible to supply the document. (if suspicious arise) - Verification of fake document should be in writing. - Ensure the affected tenderer not to be recommended - Lodge a police report and send the report to CIDB and PKK. - Evaluation officer to request show cause letter from tenderer via CIDB and PKK TENDER EVALUATION REPORT
August 29, 2013 NURUL ASRA ABD RAHMAN 49 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Thank You

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Tender Evaluation Process and Criteria

  • 1. August 29, 2013 NURUL ASRA ABD RAHMAN 1 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT TENDER EVALUATION -JKR PROCEDURE
  • 2. August 29, 2013 NURUL ASRA ABD RAHMAN 2 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT COURSE OUTCOME • Enable to understand the tender evaluation process. • Knowledge on tender evaluation stages and the criteria involved. • Enable to know all information needed during tender. • Enable to strategize work during tender stages.
  • 3. August 29, 2013 NURUL ASRA ABD RAHMAN 3 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OBJECTIVES • To determine and to recommend to the Board of Procurement a tender which offers the most profit to the GOVERNMENT. Only contractor which has the financial and technical capabilities is eligible for Award and Acceptance.
  • 4. August 29, 2013 NURUL ASRA ABD RAHMAN 4 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION PROCESS 6. Issuing of tender Acceptance letter 5. Determine budget 4. Treasury (if applicable) 3. Procurement board 2. Processing tender 1. Tender opening committee In validity Tender period Tender evaluation must be done in validity of tender period (minimum 90 days) from tender closing date.
  • 5. August 29, 2013 NURUL ASRA ABD RAHMAN 5 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION PROCESS FIRST STAGE Tender price adjustment Arrange the tender price (from low to high) Price reasonableness based on budget or “cut-off” Determine the number of tenderers to be evaluated SECOND STAGE Tender compliance Tender compliance analysis Completeness of document analysis Adequacy of minimum capital analsys THIRD STAGE Experience and capability Tenderer experience analysis Technical personnel analysis qualify qualify Rejected Contractor Not Fulfill requirement Not Fulfill requirement Not Fulfill requirement
  • 6. August 29, 2013 NURUL ASRA ABD RAHMAN 6 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT CRITERIA • PWD practice tender evaluation procedure has been divided into 3 categories, namely: i. Large projects (more than RM10.0 million) ii. Medium projects (RM2.0 million to RM10.0 million) iii. Small projects (less than RM2.0 million)
  • 7. August 29, 2013 NURUL ASRA ABD RAHMAN 7 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT INFORMATION FORMS a) Borang A – Surat pengakuan kebenaran maklumat dan kesahihan dokumen yang dikemukakan pentender a) Borang B – Maklumat am latarbelakang pentender b) Borang C – Data-data kewangan c) Borang CA – Laporan Bank/Institusi Kewangan d) Borang D – Rekod pengalaman kerja e) Borang E – Kakitangan teknikal f) Borang F – Keempunyaan loji dan peralatan pembinaan asas g) Borang G – Senarai kontrak kerja semasa h) Borang GA-1 – Laporan Jurutera Projek (JKR) i) Borang GA-2 – Laporan Jurutera Projek (Swasta) CRITERIA - INFORMATION REQUIRED
  • 8. August 29, 2013 NURUL ASRA ABD RAHMAN 8 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OTHERS DOCUMENT i. Audited account copy for last 2 years ii. Account bank statement copy for last 3 months iii. Bank report / financial institution (sealed) iv. Copy of the certificate / confirmation of completion for each project listed in Form D and G v. EPF statement and a copy of Form A or copy service agreement for contract staff vi. Copy of the certificate of approval of technical staff vii. Copy of Grant / hire-purchase agreement plant / equipment viii. Copies of the final interim payment certificate for the current project ix. Project report (sealed) CRITERIA - INFORMATION REQUIRED
  • 9. August 29, 2013 NURUL ASRA ABD RAHMAN 9 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Sample of summary of tender submission
  • 10. August 29, 2013 NURUL ASRA ABD RAHMAN 10 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - FIRST STAGE • Preparation need to be done by evaluator before start any tender evaluation process such as: • Prepare summary of tender in ascending order based on tender table prepared by Tender Opening Committee. . Prepare tender analysis based on cut-off pricing. . Select list of tenderers to be evaluated. . Check and fill up Checklist of Compulsory Documents. . Prepare analysis of percentage (%) of price distribution and obtain agreement from tenderers. . Carry out arithmetic checking.
  • 11. August 29, 2013 NURUL ASRA ABD RAHMAN 11 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Number of tenderer should be assessed is between 15-20 tenderer to produce between 3- 5 tenderer who will pass. • "Range" of tenderer can be selected is between + / - 20% (+ / - 25% for Civil Engineering) from the Mean Price. • For the tenderers who are below the "cut-off" will be checked the compulsory document first. Select tenderer with special criteria to be evaluated. • For tenderers who are outside the “cut-off” to be referred to tender committee for consideration. EVALUATION STAGES - FIRST STAGE
  • 12. August 29, 2013 NURUL ASRA ABD RAHMAN 12 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • A system of evaluation based on predetermined conditions to ascertain whether tenderers are eligible for further evaluation. • Evaluation Criteria: i. Analysis on Compliance to Tender ii. Analysis on Completeness of tender documents. iii. Analysis on Adequacy of Capital iv. Analysis on performance of current work. • Objectives: To ensure tenders under consideration are reasonable, in compliance, complete, have adequate capital and have good current work performance free from sick project, EVALUATION STAGES - SECOND STAGE
  • 13. August 29, 2013 NURUL ASRA ABD RAHMAN 13 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT i. Analysis on Compliance to Tender EVALUATION STAGES - SECOND STAGE • Only Tenderers which comply and free from any imperfection in term of legal and contractual which may jeopardize their qualification based on current practice are to be considered. – To check if form of tender has been signed by tenderers – The signing person has been given the power to sign. – To check if tender price is stated in the form of tender. – Are PKK/CIDB registration still valid. – Has tenderer returned all the basic tender documents, – Check proposed construction period is stated in the form of tender. – Failure to submit any of the forms of tender may effect the ranking of tenderer,
  • 14. August 29, 2013 NURUL ASRA ABD RAHMAN 14 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Common mistakes during filling of forms of tender EVALUATION STAGES - SECOND STAGE FORM OF TENDER NOT SIGNED FORM OF TENDER NOT SIGNED
  • 15. August 29, 2013 NURUL ASRA ABD RAHMAN 15 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT SIGNED ON WRONG FORM
  • 16. August 29, 2013 NURUL ASRA ABD RAHMAN 16 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Summary of Tender Price TENDER PRICE
  • 17. August 29, 2013 NURUL ASRA ABD RAHMAN 17 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT SIJIL PKK SIGNING PERSON GIVEN POWER VALIDITY PERIOD AHMAD BIN ABU
  • 18. August 29, 2013 NURUL ASRA ABD RAHMAN 18 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT CIDB CERTIFICATE VALIDITY PERIOD
  • 19. August 29, 2013 NURUL ASRA ABD RAHMAN 19 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT TENDER PRICE NOT STATED CONTRACT PERIOD NOT STATED FORM OF TENDER
  • 20. August 29, 2013 NURUL ASRA ABD RAHMAN 20 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT PRICE IN FIGURES PRICE IN WORDS FORM OF TENDER
  • 21. August 29, 2013 NURUL ASRA ABD RAHMAN 21 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT ii. Analysis on Completeness of Tender a) Tender which is complete and comply to the requirement of tender/regulation/Authority. b) Mandatory Tender Documents includes: i. Forms of Tender ii. List of Quantity/ Summary of Tender iii. Addendum (if any) iv. Schedule of rates v. Design proposal, specification, pricing by contractor etc. (where applicable) as required to enable design work by tenderer to be evaluated. EVALUATION STAGES - SECOND STAGE
  • 22. August 29, 2013 NURUL ASRA ABD RAHMAN 22 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE OTHERS - Analysis on Construction Period • Ensure the construction period offers by tenderers is analysed such as: a) not exceeding the maximum construction period stated in the tender document. b) Construction period if offerred by tenderer is not too short that it becomes unreasonable
  • 23. August 29, 2013 NURUL ASRA ABD RAHMAN 23 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE Analysis on Completeness of Tender
  • 24. August 29, 2013 NURUL ASRA ABD RAHMAN 24 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT ii. Analysis on Completeness of Tender EVALUATION STAGES - SECOND STAGE MANDATORY DOCUMENTS a) Audited account copy for last 2 years, or Account bank statement copy for last 3 months, or Bank report / financial institution (sealed) b) Project report by project superintendence officer Without mandatory documents (especially regarding financial) evaluation of tenders can not be made and therefore tender will be rejected.
  • 25. August 29, 2013 NURUL ASRA ABD RAHMAN 25 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Balance Sheet statement EVALUATION STAGES - SECOND STAGE
  • 26. August 29, 2013 NURUL ASRA ABD RAHMAN 26 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Current Bank Statement EVALUATION STAGES - SECOND STAGE
  • 27. August 29, 2013 NURUL ASRA ABD RAHMAN 27 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE Financial Statement Report
  • 28. August 29, 2013 NURUL ASRA ABD RAHMAN 28 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE ii. Analysis on Completeness of Tender
  • 29. August 29, 2013 NURUL ASRA ABD RAHMAN 29 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE iii. Analysis on Adequacy of Minimum Capital Method of calculation i. Rolling capital = asset liability – current liability ii. Bank account = average of latest 3 months iii. Make comparison between rolling capital and bank account. Select the higher amount iv. Include credit facilities report v. Add (+) iii and iv = total liquidated capital (>3%)
  • 30. August 29, 2013 NURUL ASRA ABD RAHMAN 30 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT MINIMA CAPITAL EVALUATION STAGES - SECOND STAGE iii. Analysis on Adequacy of Minimum Capital Sample of calculation for minimum capital 3% from value of construction work. Tender price = RM 1,000,000.00 PC Sum = RM 50,000.00 Provisional Sum = RM 50,000.00 Construction work value = RM 900,000.00 So, 3% = RM 27,000.00
  • 31. August 29, 2013 NURUL ASRA ABD RAHMAN 31 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE iii. Analysis on Adequacy of Minimum Capital Forms of Capital a) Rolling capital b) Shares, unit trust, fixed deposit, Bond c) Balance of credit facilities For joint venture tender submission, minimum capital is analyse based on combined equity agreed by both parties.
  • 32. August 29, 2013 NURUL ASRA ABD RAHMAN 32 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Adequacy of Minimum Capital EVALUATION STAGES - SECOND STAGE
  • 33. August 29, 2013 NURUL ASRA ABD RAHMAN 33 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Work still on progress during the tendering process (Form D, G and GA) • No sick project – below 30% of work schedule • No termination record • Checking will carry out through; i. PKK / CIDB / JKR scale ii. Superintendence project report iii. T.K.S. if no project on hand. EVALUATION STAGES - SECOND STAGE iii. Analysis on performance of current work
  • 34. August 29, 2013 NURUL ASRA ABD RAHMAN 34 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Current progress report
  • 35. August 29, 2013 NURUL ASRA ABD RAHMAN 35 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - SECOND STAGE
  • 36. August 29, 2013 NURUL ASRA ABD RAHMAN 36 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE REASONABLE FACTORS Faktor Civil Building Mechancal / Enginering work Electrical ---------------------------------------------------------------------------------------------- Financial capability 45% 50% 50% Technical Work experience 35% 35% 35% Technical staffs 15% 10% 15% Machineries / plant 5% 5% 0% ---------------------------------------------------------------------------------------------- TOTAL 100% 100% 100% ----------------------------------------------------------------------------------------------
  • 37. August 29, 2013 NURUL ASRA ABD RAHMAN 37 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE FINANCIAL CAPABILITY (Financial Bid Capacity) = Working capital Yearly project value i. Financial Capability
  • 38. August 29, 2013 NURUL ASRA ABD RAHMAN 38 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Working experiences • Technical staff • Machineries / plant EVALUATION STAGES - THIRD STAGE ii. Technical • Working experience Evaluation criteria -. Completed total work value past 5 years - Largest work value done in past 5 years - Type of work is limited to recognized work Comparable or similar (follow by head / sub-head
  • 39. August 29, 2013 NURUL ASRA ABD RAHMAN 39 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Technical staff Evaluation criteria -. Number and working experience of technical staff compares with Estimate Minimum Requirement EVALUATION STAGES - THIRD STAGE CONSTRUCTION WORK VALUECONSTRUCTION WORK VALUE BUILDINGBUILDING CIVIL ENGINEERINGCIVIL ENGINEERING CATCAT AA CATCAT BB CATCAT CC CATCAT AA CATCAT BB CATCAT CC More than RM5.0 m and not moreMore than RM5.0 m and not more than RM 8.0 mthan RM 8.0 m More than RM8.0 m and not moreMore than RM8.0 m and not more than RM 15.0 mthan RM 15.0 m More than RM15.0 m and not moreMore than RM15.0 m and not more than RM 25.0 jutathan RM 25.0 juta More than RM25.0 m and not moreMore than RM25.0 m and not more than RM 50.0 mthan RM 50.0 m More than RM50.0 mMore than RM50.0 m 11 22 33 55 88 33 44 77 1111 1818 33 44 77 1111 1818 22 33 55 88 1313 33 44 77 1111 1919 44 55 99 1414 2323
  • 40. August 29, 2013 NURUL ASRA ABD RAHMAN 40 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE Staff categories: • Category A (Engineer, architect, quantity surveyor) • Category B (Diploma, Technician / polytechnic) • Category C (assistant technician)) Must be employed by employer during tendering • Certificate and KWSP • For contract staff – Contract agreement • Technical staff
  • 41. August 29, 2013 NURUL ASRA ABD RAHMAN 41 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Machineries / plants EVALUATION STAGES - THIRD STAGE Plant and equipment that could be accounted is limited to: • As listed in the Estimated Minimum Requirement. Plants / machineries can be considered if function equivalently • Owned / hire-purchase before the closing of tender • Useful life not exceeding 150 years • If rent-mortgage, the agreement should cover the contract period.
  • 42. August 29, 2013 NURUL ASRA ABD RAHMAN 42 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT EVALUATION STAGES - THIRD STAGE Minimum Score CriteriaCriteria Minimum ScoreMinimum Score BWBW CECE M&EM&E 1.1. Financial capabilityFinancial capability 2.2. Technical capabilityTechnical capability 3.3. Overall capabilityOverall capability 20.020.0 12.512.5 45.045.0 18.018.0 13.813.8 45.545.5 20.020.0 12.512.5 45.045.0
  • 43. August 29, 2013 NURUL ASRA ABD RAHMAN 43 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT SPECIAL CRITERIA • Tender submission which is below the “cut- off” price and passes Stage 2 Tender Evaluation can be considered if comply to the following criteria: - Excellent performance for current project and completed project for the last 5 years. - Good quality workmanship - Tender price not less than -20% of the “cut-off” price - Tender price is not too unreasonable (Freak).
  • 44. August 29, 2013 NURUL ASRA ABD RAHMAN 44 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Examples of low tender price can be considered. - Own factory for main building materials - Currently undertake equivalent construction work at neighboring site - Own scaffolding / formwork for recently completed project - For roadwork / earthwork – own plants and machineries readily available for use - Satisfactorily completed 3 projects of similar nature consecutively prior to this tender SPECIAL CRITERIA
  • 45. August 29, 2013 NURUL ASRA ABD RAHMAN 45 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OTHERS ANALYSIS • Arithmetic checking • Table for price comparison - comparison of price for every building category with the estimated price prepared by consultant by each tenderer taking into account the arithmetic checking
  • 46. August 29, 2013 NURUL ASRA ABD RAHMAN 46 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT OTHERS ANALYSIS
  • 47. August 29, 2013 NURUL ASRA ABD RAHMAN 47 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT COMMITTEE ENDORSEMENT FOR EVALUATION REPORT • Ensure tenderer is not too occupied with on going project. • If the lowest tender price is too high as compared to estimated mean price, recommendation by committee should be: – Award the tender to the lowest tenderer – Decline all tender offer and re-tender. • Recommendation should list down at least five (5) tenderers in ascending order who had passed each stage of evaluation. • Joint signature by qualified three (3) tender committee members • Prepare Q14A/2005/A form for result of tender together with complete tender evaluation report
  • 48. August 29, 2013 NURUL ASRA ABD RAHMAN 48 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT • Step to be undertaken if there is any fake documents are detected. - check all submitted documents, and verify in compulsory document checklist. - Check with the parties which is responsible to supply the document. (if suspicious arise) - Verification of fake document should be in writing. - Ensure the affected tenderer not to be recommended - Lodge a police report and send the report to CIDB and PKK. - Evaluation officer to request show cause letter from tenderer via CIDB and PKK TENDER EVALUATION REPORT
  • 49. August 29, 2013 NURUL ASRA ABD RAHMAN 49 COURSE OUTCOME OBJECTIVES EVALUATION PROCESS CRITERIA EVALUATION STAGES SPECIAL CRITERIA OTHERS ANALYSIS ENDORSEMENT TENDER REPORT Thank You