Backupify's Wizards of Google Apps webinar features Karl Rivers, founder of ClassThink.com and Fintan Murphy, CEO and Co-founder of Damson Cloud providing their best practice tips for Google Apps data setup and security.

1. Follow the Yellow Brick
Road to Google Apps
Setup & Security
Success

2. A Few Housekeeping Items
• This webinar will be recorded
and sent to attendees
• Please use the chat pane in
your GoToWebinar console to
ask questions throughout the
webinar

3. About Backupify
Market Leader in Cloud to Cloud Backup
Simple, Automated, Secure backup of your
cloud data
• Google Apps
• Salesforce.com
• And more!

4. Introducing the Wizards
Karl Rivers
Network Manager for Biddenham International
School and IT Lead Professional at
Bedfordshire Borough Council, England
Founder of edtech site ClassThink.com

5. Introducing the Wizards
Fintan Murphy
CEO and co-founder of Damson
Cloud

6. Project Roles and Workstreams
40%
Change
Management
Project
Management
Technical
Configuration
30%
30%
.
Technical Lead
Change Mgmt
Lead
Technical Lead
Project Sponsor
Project Manager Project Manager
Mail Engineer Network Engineer
Technical
Specialists
Training
Specialists
Change Mgmt
Lead
Communications
Specialists

7. Deployment Rollout Approach
The “3-Phased” migration approach is a proven method
recommended by Google's Deployment Team.
Phase Objective
● Confirm technical design
● Identify integration points
● Become familiar with tools and functionality
● Validate migration approach
● Gather user feedback to enable customized user training and communication
● Enable Google Guides
● Bring the entire organization on the same system
● Uses Gmail, Calendar, Contacts and Chat on Day One
● Begin adoption of other tools (Sites, Docs, etc.) post-go-live
Core IT
Adoption
Early
Adopters
Global Go-
Live
Core IT
Adoption
Early Adopters
Global
Go-Live

8. Google’s Proven Change Management
Go-live
and
beyond
Readiness
Communications
Training
● Executive sponsorship
● User group analysis
● Champions network
● Elevator pitch
● Marketing strategy
● Project communications
● Training needs analysis
● Curriculum development
● Delivery and evaluation
● Go-live support
● Celebrate
success
● Life in the cloud
Methodology

10. For more information on
deployment change
management, check out:
deployment.googleapps.com
learn.googleapps.com

11. Avoid a Data Migration Headache
Time to
evaluate…..should you
go it alone?

12. Top 5 Tips for Data Migration

13. # 1 - W.H.W.
What How Who
Mail
● Email
● Archives
Calendar
● Events
● Resources
Contacts
Approach
● Server-side
● Client-side
Tools
● Google
● Third party
● Custom developed
VIP and Power Users
● Executives
● Headquarters
General Office Users
● Majority case
Field Users
● Desk-less employees

14. # 2 - Start Early

15. # 3 - Migration Tools

16. # 4 - Don’t Duplicate
Data!

17. # 5 - Partner Up

18. Account Sync in a Snap
 Use Google Apps Directory Sync (GADS)
to sync accounts
Use Google Apps Password Sync (GAPS)
to sync passwords

19. Customization Time
Adapt your implementation to fit the
needs of your unique organization!

20. Customization Checklist
 Logo
Business URLs
Third-Party plugins to customize login
page
Use OU’s to decide which apps are for
which users
Leverage APIs to generate reports,
company specific applications, or hacks

21. Check Out the Google Apps
Marketplace

22. Marketplace Favorite
gControl from
CloudCodes

23. Marketplace Favorite
FlashPanel from
BetterCloud

24. Add-On Favorite
Google Vault

25. Is Your Secure in Google
Apps?
“Once an administrator or end
user has deleted any data in
Google Apps, Google deletes it
according to the customer
agreement and its privacy policy.
Data is irretrievable once an
administrator deletes a user
account.”

26. Security – Road
Block
http://www.google.com/enterprise

27. Enable Two Step Verification

28. Mobile Device Management

29. Backup!

30. Bonus Tip - 24/7 Support

31. Thank You!
Any Questions?