How to deal with the media after a failure. Guidelines for development of a crisis management program with details for everyone in the company to understand the importance and value of the plan.
2. By definition…
A crisis is an unexpected and detrimental
situation or event.
Primary objectives:
respond quickly, efficiently, effectively, and
in a premeditated way
4. Effective Strategies
• Maintain connectivity
• Be readily accessible to the news media
• Show empathy for the people involved
• Streamline communication processes
5. Effective Strategies
• Maintain information security
• Ensure uninterrupted audit trails
• Support multi-channel communications
• Remove dependencies on paper-based
processes
6. How They Work…
Two-fold: Preparation, Response
• To prepare: detailed Crisis Communication Plan
More likely to respond quickly
Take immediate steps to control message
Successfully regain public’s trust
• Insurance policy for the long-term health of
your organization
8. Crisis Communication Team
• CEO
• Head of Public Relations
• Vice Presidents, Managers of key
departments
• Safety or Security Officer
• Company lawyers
9. Internal Communication Plan
• Media Strategy
People remember what they hear first and
last
Designate an official spokesperson
Technical experts engineer, financial
expert
Press releases
Practice media questions, interview
scenarios
10. Internal Communication Plan, cont’d
•List of potential witnesses
•Fact sheets and other documents engineering,
insurance info
11. During a Communication Crisis
• Ensure safety of all involved
• Internal statements to all employees
• Determine when to go public “Tell it all; tell it
fast”
• Send out press release covering who, what,
when, where of the crisis
12. Press Conference
• Media’s job to report latest info available
• Hand out fact sheets and previous press
releases
• From the victim’s perspective…respond in a
way that is sensitive to their needs
• Never comment or speculate when facts aren’t
yet clear
13. Blogging
• Several advantages over traditional media:
Immediate
Near real-time coverage
Humanize your organization
Public can make comments & ask questions
14. After a Communication Crisis
• Compensate victims. Act quickly to provide
restitution.
• Make a bold commitment to ensure errors will
never happen again.
• Go public with self-assessment.
15. Step back and think about your customers.
Consider how the crisis may be affecting
them and what kind of resolution they’ll
expect .
Own It. Admit your mistakes right away.
Proactivity is essential. Answer questions
before they are asked. Admit to the problem.
Apologize, apologize, apologize…and listen.
Give an honest, simple, sincere apology. Be
prepared to listen and listen well.
Do the right thing. Fix it – fast! Make sure
customers know you’re fixing it, how you’re
fixing it, and when you’ll show them
Retaining tangible evidence.
Brand Move On. Once resolved, let it go and move
on. It’s crucial to thank and reward loyal
Loyalty customers.
Rebuild your brand’s image. Look for
opportunities – locally, regionally, nationally