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Effective CV
              Writing
                      Bibaswan Ghoshal
           Teaching Assistant, ALES 204
                      Graduate Student
    Department of Agriculture, Food and
                   Nutritional Sciences
                   University of Alberta


1
Image on left: CV, URL:” http://t2.gstatic.com/images?q=tbn:ANd9GcR8NEuWoLjHYrd2hrmoZocuIVUNiWRfh50QotiOBp1Kf9LyPKmeFQ”, Feb 12, 2012   2
Image on right: Business man and woman, URL:” http://snobtopia.com/files/2011/11/business-man-and-woman.jpeg”, Feb 12, 2012
3
CV Purpose, URL:"http://www.gradjobsuncovered.com/img/gju_employer_registration_engagement.jpg", Feb 12, 2012
Curriculum Vitae
Curriculum Vitae (CV) means "course of life" in Latin

A CV is a written description of your work experience,
 educational background and skills

A CV is a typically a "living document" which will reflect
the developments in a professional's career




                                                         4
Purposes of a CV
 Marketing tool: First impression is the one which lasts


 Request for an interview: We are always looking for
 jobs

 Your “big picture”: A detailed snapshot of your
 professional and academic life



                                                            5
CV Formats
 Chronological


 Functional


 Chrono-functional
 /Combinational/Combined


                            6
Chronological
       Reverse chronological
        order
       Widely used for
        corporate sector
       Mainly used by
        individuals with
             Solid work history
             Few or no gaps between
                jobs



                                                                                          7
Chronological CV, URL:"http://img.docstoccdn.com/thumb/orig/22708087.png", Feb 12, 2012
Functional CV
       Focuses on the skill set
        of an individual
       Mainly used by
        individuals
             with significant gaps in
              employment
             a mixed employment
              background
             very short work history



                                                                                       8
Functional CV, URL:"http://img.docstoccdn.com/thumb/orig/44419483.png", Feb 12, 2012
Chrono-Functional CV
       Specific work experience
       Specific skills and talents
       Used mainly by
          individuals
             Freshly graduated from
              school
             With uninterrupted
              work history
             Applying for specific
              jobs

                                                                                                            9
Combined Resume, URL:"http://www.resume-resource.com/Examples/functional-resume-sample.gif", Feb 12, 2012
Functional Types
 Academic
    Used for academic applications (graduate student
     applications, scholarship applications)
    Usually more detailed
    Focuses mainly on academic achievements,
    Relevant projects and courses mentioned

 Corporate
    Used for getting jobs
    Specific to the needs of the employer
    Focuses mainly on work experience and relevant
     academic affiliations
                                                        10
CV Format
 Header
 Objective
 Education
 Honors/Activities
 Work Experience
 Research Experience/Projects




                                 11
Header Section
 Name
    Must be the first line of resume
    Bold
    Larger than the largest font used in body
 Address
    Current address preferable
 Email Address
    Use professional email addresses preferably with
     name
 Phone number
    Preferably use both home and cell phone numbers
                                                        12
Name

                            Address

                         Phone Number
                             Email Address




                                             13
Image Source: Personal
Objective Section
 Optional but highly recommended
 Statement must be clear, concise and to the point
    Bad: “I want to get a job”
    Weak: “To attain an internship in livestock industry.”
    Good: “To attain an internship in the livestock industry
     with detailed insight into genomics and bioinformatics.”
 Avoid being over specific
 Target the company’s perspective



                                                                14
Education Section
       Educational qualifications from highest to lowest
       Do not use high school details once you have
        graduated
       Must include years in school




                                                            15
Image Source: Personal
Work Experience Section
       Experience should be listed in reverse chronological
        order
       POSITION TITLE, ORGANIZATION NAME, CITY,
        STATE/PROVINCE, DATES EMPLOYED (Include
        months unless this shows big gaps of unemployment )
       Describes specific roles in bullets




                                                               16
Image Source: Personal
Research Experience Section
       Focus on relevant research experience
       Must include graduate level research
       In reverse chronological order




                                                17
Image Source: Personal
Honors/Activities Section
 This section should scream “I am a leader”
 Must contain all academic and professional awards
 May include extra-curricular awards
 Include a brief description if not self-evident from
  title
 Don’t include hobbies or activities not related to
  the job or your story
 Good to include leadership positions

                                                         18
References
 One of the most crucial things
 Follow the requirement
 If not mentioned, then “On Request/demand”
 Ask referees beforehand
 Use the best ones




                                               19
Additional Sections
 Professional Certificates/Licenses
 Specialized Experience
 Publications/Theses
 Additional Training/Assistantships
 Membership/Affiliations
 Volunteer Experience/Community Service
 Language or Computer Skills
 Continuing Education


                                           20
Types of CV
                      Scannable

         Electronic    Email
Resume
           Paper       HTML




                                  21
Electronic CVs
 Scannable
    Best to use black color fonts
    Use proper font type (do not try anything fancy)
    Many companies scan paper resumes into their database


 Email Attachment
    Currently the most widely used delivery method
    PDF most widely used format
    Easily convert your Microsoft Word CV to PDF using
     various online resources (www.pdfonline.com)

                                                             22
HTML Resume
 Ease of access
 Shows your creativity
 Easily available and free of cost from many service
  providers like google
 Link to different sections of your CV
 Very detailed
 You can add forms of social media like twitter,
  facebook pages and personal/professional blogs


                                                        23
Tips
                                                  Use Action Words




                                                                                                       24
List of Action Words, URL:"http://www.my-easy-resume.com/image-files/action-words.gif", Feb 12, 2012
Do’s
 Professionalism
 One page only (for corporate CVs)
 Stick to the truth
 Focus on achievements and results
 Maintain a consistent writing style
 Avoid the use of “I” or “my”
 Modify your CV according to requirement


                                            25
Do’s
 Use easy-to-read language
 Get grammar and punctuation correct
 Follow the instructions
 Proofread
 Spell Check
 Update your CV regularly




                                        26
Don’ts
 USE ALL CAPITAL LETTERS
    Harder to read
 Avoid whitespace
    Actually avoid using border lines
 Include a picture of yourself
    It’s not the cover of a fashion magazine
    Use extremely professional image when asked by employer
 Use several fonts to catch their attention
    Creates a “ransom effect”
    Use Times New Roman or Arial
 Focus on you and your needs
    Employers are not interested on who you are but what you can
     do
                                                                27
Don’ts
 Use templates to construct your resume
    Don’t use fancy ones
    You have got other ways to show your creativity
 Use superlatives to emphasis your work
    Informative and stick to the basic facts
 Use long flowing sentences
    Short, concise and to the point
 Print your resume on “day glow” paper
    It is not going to an art workshop
 Illogical Order Use
    Use relevant information at the beginning
                                                       28
Bad Resume Examples, URL:"http://img.docstoccdn.com/thumb/orig/22467385.png”, Feb 12, 2012
Bad Resume Example, URL:" http://2.bp.blogspot.com/_ViJKBVHeG3U/SMau560W8BI/AAAAAAAAFns/BC-Hb9gPB8M/s400/bad-resume-sample-
page4.jpg”, Feb 12, 2012
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Effective cv writing

  • 1. Effective CV Writing Bibaswan Ghoshal Teaching Assistant, ALES 204 Graduate Student Department of Agriculture, Food and Nutritional Sciences University of Alberta 1
  • 2. Image on left: CV, URL:” http://t2.gstatic.com/images?q=tbn:ANd9GcR8NEuWoLjHYrd2hrmoZocuIVUNiWRfh50QotiOBp1Kf9LyPKmeFQ”, Feb 12, 2012 2 Image on right: Business man and woman, URL:” http://snobtopia.com/files/2011/11/business-man-and-woman.jpeg”, Feb 12, 2012
  • 4. Curriculum Vitae Curriculum Vitae (CV) means "course of life" in Latin A CV is a written description of your work experience, educational background and skills A CV is a typically a "living document" which will reflect the developments in a professional's career 4
  • 5. Purposes of a CV  Marketing tool: First impression is the one which lasts  Request for an interview: We are always looking for jobs  Your “big picture”: A detailed snapshot of your professional and academic life 5
  • 6. CV Formats  Chronological  Functional  Chrono-functional /Combinational/Combined 6
  • 7. Chronological  Reverse chronological order  Widely used for corporate sector  Mainly used by individuals with  Solid work history  Few or no gaps between jobs 7 Chronological CV, URL:"http://img.docstoccdn.com/thumb/orig/22708087.png", Feb 12, 2012
  • 8. Functional CV  Focuses on the skill set of an individual  Mainly used by individuals  with significant gaps in employment  a mixed employment background  very short work history 8 Functional CV, URL:"http://img.docstoccdn.com/thumb/orig/44419483.png", Feb 12, 2012
  • 9. Chrono-Functional CV  Specific work experience  Specific skills and talents  Used mainly by individuals  Freshly graduated from school  With uninterrupted work history  Applying for specific jobs 9 Combined Resume, URL:"http://www.resume-resource.com/Examples/functional-resume-sample.gif", Feb 12, 2012
  • 10. Functional Types  Academic  Used for academic applications (graduate student applications, scholarship applications)  Usually more detailed  Focuses mainly on academic achievements,  Relevant projects and courses mentioned  Corporate  Used for getting jobs  Specific to the needs of the employer  Focuses mainly on work experience and relevant academic affiliations 10
  • 11. CV Format  Header  Objective  Education  Honors/Activities  Work Experience  Research Experience/Projects 11
  • 12. Header Section  Name  Must be the first line of resume  Bold  Larger than the largest font used in body  Address  Current address preferable  Email Address  Use professional email addresses preferably with name  Phone number  Preferably use both home and cell phone numbers 12
  • 13. Name Address Phone Number Email Address 13 Image Source: Personal
  • 14. Objective Section  Optional but highly recommended  Statement must be clear, concise and to the point  Bad: “I want to get a job”  Weak: “To attain an internship in livestock industry.”  Good: “To attain an internship in the livestock industry with detailed insight into genomics and bioinformatics.”  Avoid being over specific  Target the company’s perspective 14
  • 15. Education Section  Educational qualifications from highest to lowest  Do not use high school details once you have graduated  Must include years in school 15 Image Source: Personal
  • 16. Work Experience Section  Experience should be listed in reverse chronological order  POSITION TITLE, ORGANIZATION NAME, CITY, STATE/PROVINCE, DATES EMPLOYED (Include months unless this shows big gaps of unemployment )  Describes specific roles in bullets 16 Image Source: Personal
  • 17. Research Experience Section  Focus on relevant research experience  Must include graduate level research  In reverse chronological order 17 Image Source: Personal
  • 18. Honors/Activities Section  This section should scream “I am a leader”  Must contain all academic and professional awards  May include extra-curricular awards  Include a brief description if not self-evident from title  Don’t include hobbies or activities not related to the job or your story  Good to include leadership positions 18
  • 19. References  One of the most crucial things  Follow the requirement  If not mentioned, then “On Request/demand”  Ask referees beforehand  Use the best ones 19
  • 20. Additional Sections  Professional Certificates/Licenses  Specialized Experience  Publications/Theses  Additional Training/Assistantships  Membership/Affiliations  Volunteer Experience/Community Service  Language or Computer Skills  Continuing Education 20
  • 21. Types of CV Scannable Electronic Email Resume Paper HTML 21
  • 22. Electronic CVs  Scannable  Best to use black color fonts  Use proper font type (do not try anything fancy)  Many companies scan paper resumes into their database  Email Attachment  Currently the most widely used delivery method  PDF most widely used format  Easily convert your Microsoft Word CV to PDF using various online resources (www.pdfonline.com) 22
  • 23. HTML Resume  Ease of access  Shows your creativity  Easily available and free of cost from many service providers like google  Link to different sections of your CV  Very detailed  You can add forms of social media like twitter, facebook pages and personal/professional blogs 23
  • 24. Tips Use Action Words 24 List of Action Words, URL:"http://www.my-easy-resume.com/image-files/action-words.gif", Feb 12, 2012
  • 25. Do’s  Professionalism  One page only (for corporate CVs)  Stick to the truth  Focus on achievements and results  Maintain a consistent writing style  Avoid the use of “I” or “my”  Modify your CV according to requirement 25
  • 26. Do’s  Use easy-to-read language  Get grammar and punctuation correct  Follow the instructions  Proofread  Spell Check  Update your CV regularly 26
  • 27. Don’ts  USE ALL CAPITAL LETTERS  Harder to read  Avoid whitespace  Actually avoid using border lines  Include a picture of yourself  It’s not the cover of a fashion magazine  Use extremely professional image when asked by employer  Use several fonts to catch their attention  Creates a “ransom effect”  Use Times New Roman or Arial  Focus on you and your needs  Employers are not interested on who you are but what you can do 27
  • 28. Don’ts  Use templates to construct your resume  Don’t use fancy ones  You have got other ways to show your creativity  Use superlatives to emphasis your work  Informative and stick to the basic facts  Use long flowing sentences  Short, concise and to the point  Print your resume on “day glow” paper  It is not going to an art workshop  Illogical Order Use  Use relevant information at the beginning 28
  • 29. Bad Resume Examples, URL:"http://img.docstoccdn.com/thumb/orig/22467385.png”, Feb 12, 2012
  • 30. Bad Resume Example, URL:" http://2.bp.blogspot.com/_ViJKBVHeG3U/SMau560W8BI/AAAAAAAAFns/BC-Hb9gPB8M/s400/bad-resume-sample- page4.jpg”, Feb 12, 2012