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Report Writing

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Report Writing

  1. 1. ReportWriting
  2. 2. Definition • A report is a factual and systematic account of a specific business or professional activity. • Reports help in the analysis of conditions, situations, or problems to find an effective solution. boko0891@ggmail.com
  3. 3. Purpose of Reports • Presenting data • Describing problems and suggesting solution • Discussing and analyzing data • Recording events and happenings • Analyzing a situation or condition • Giving feedback, suggestions or recommendations. boko0891@ggmail.com
  4. 4. Types of Reports • Informational • Analytical • Routine • Special • Formal • Non-formal boko0891@ggmail.com
  5. 5. Formats of Reports • Printed forms • Letter format • Memo format • Manuscript format boko0891@ggmail.com
  6. 6. Parts of a Report • Title page • Preface • Letter of transmittal • Acknowledgements • Table of contents • List of illustrations • Abstract boko0891@ggmail.com
  7. 7. Contd. • Introduction • Methodology • Discussion/findings/analys is • Conclusion • Recommendation • Appendices • References and bibliography boko0891@ggmail.com
  8. 8. Title Page • The title of the report. • The name of the person or organization to whom the report is being submitted. • The name of the report writer/s • The date boko0891@ggmail.com
  9. 9. Preface • Optional element in a formal report • Salient features and scope boko0891@ggmail.com
  10. 10. Letter of Transmittal • Brief covering letter • Objectives • Scope • Other highlights boko0891@ggmail.com
  11. 11. Acknowledgements • Thank you note Table of content Over all view of report List of illustrations Provides information about tables, graphs, figures and charts boko0891@ggmail.com
  12. 12. Abstract • A summary • Essential information • Key facts • Findings • Observations • Results • Conclusions • Recommendations boko0891@ggmail.com
  13. 13. Introduction • Introductory/background information • Defining aims and objectives • Discussing scope and limitations boko0891@ggmail.com
  14. 14. Methodology • The method of data collection • The procedure for investigation of the situation/problem • The criteria of survey boko0891@ggmail.com
  15. 15. Discussion/Description/Analysis • Organized form of data • Divided into sections and sub-sections CONCLUSION A summary of discussion and findings boko0891@ggmail.com
  16. 16. Recommendations • Based on results and concluding • Purpose a course of action • Present several ways to solve a problem boko0891@ggmail.com
  17. 17. Appendices • Kept separate from the main body of the report • Supporting material or data REFERENCES AND BIBILOGRAPHY The sources used in the report boko0891@ggmail.com
  18. 18. Writing strategies • Analyze the problem and purpose • Determine the scope of the report • Determine the needs of the audience • Gather all the information • Analyze and organize the information • Write the first draft • Revise, review and edit • Write the final draftboko0891@ggmail.com
  19. 19. Do’s and Don’ts • Third person expression is best • Simple language needs to be used • Do not express either in first or second person • Floral language is avoided • Furnish complete details of references or bibliography • Impersonal expression is appreciable boko0891@ggmail.com
  20. 20. Thank you boko0891@ggmail.com

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