Data archiving in sales and distribution (sd)

Data Archiving in Sales and Distribution (SD)
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Table of content
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Table of content
1 Data Archiving in Sales and Distribution (SD)
1.1 Application-Specific Features (SD)
1.2 Dependencies (SD)
1.3 Technical Data (SD)
1.4 Archiving Sales Documents (SD-SLS)
1.4.1 Special Archiving-Object-Specific Features (SD-SLS)
1.4.2 Archiving of Returns (SD-SLS-RE-SR)
1.4.3 Creating Additional Customer-specific Checks
1.4.3.1 Defining a Customer-Specific Additional Check (SD-SLS)
1.4.3.2 Define Preconditions for Customer-Specific Additional Checks (SD
1.4.4 Checks (SD-SLS)
1.4.5 Variant Settings for Archiving (SD-SLS)
1.4.6 Variant Settings for the Check (SD-SLS)
1.4.7 Variant Settings for Reloading (SD-SLS)
1.4.8 Application Customizing (SD-SLS)
1.4.9 Analyzing an Existing Archive (SD-SLS)
1.4.10 Display Function for Archived Sales Documents (SD-SLS)
1.4.10.1 Authorizations (SD-SLS)
1.5 Archiving Billing Documents (SD-BIL)
1.5.1 Special Archiving-Object-Specific Features (SD-BIL)
1.5.2 Checks (SD-BIL)
1.5.3 Variant Settings for Archiving (SD-BIL)
1.5.4 Variant Settings for the Check (SD-BIL)
1.5.5 Variant Settings for Reloading (SD-BIL)
1.5.6 Application Customizing (SD-BIL)
1.5.7 Analyzing an Existing Archive (SD-BIL)
1.5.8 Display Function for Archived Billing Documents (SD-BIL)
1.5.8.1 Authorizations (SD-BIL)
1.5.9 Archiving of Empties Management (SD-BIL-EM)
1.5.9.1 Archiving of Monthly Empties Stock (SD-BIL-EM)
1.5.9.1.1 Variant Settings for Writing (SD-BIL-EM)
1.5.9.2 Archiving of Empties Update (SD-BIL-EM)
1.5.10 Archiving of Pendulum List Indirect Sales (SD-BIL-RB-PL)
1.5.10.1 Archiving of Request Data (SD-BIL-RB-PL)
1.5.10.1.1 Variant Settings for Writing (SD-BIL-RB-PL)
1.5.10.1.2 Displaying Archived Request Data (SD-BIL-RB-PL)
1.5.10.2 Archiving Converted Request Table with Reporting Period (SD-BIL-
1.5.10.2.2 Displaying Archived Converted Request Tables (SD-BIL-RB-PL)
1.5.10.3 Archiving of Request Table with Reporting Period (SD-BIL-RB-PL)
1.5.10.3.2 Displaying Archived Requests Table with Reporting Period (SD-BIL
1.5.10.4 Archiving of Logs for Pendulum List Sales (SD-BIL-RB-PL)
1.5.10.4.2 Displaying Archived Logs for Pendulum List Sales (SD-BIL-RB-PL)
1.6 Archiving Sales Activities (SD-CAS-SA)
1.6.1 Checks (SD-CAS-SA)
1.6.2 Variant Settings for Archiving (SD-CAS-SA)
1.6.3 Variant Settings for Reloading (SD-CAS-SA)
1.6.4 Application Customizing (SD-CAS-SA)
1.7 Archiving Agreements (SD-MD-AM)
1.7.1 Checks (SD-MD-AM)
1.7.2 Variant Settings for Archiving (SD-MD-AM)
1.7.3 Variant Settings for Reloading (SD-MD-AM)
1.8 Archiving of Condition Records (SD-MD-CM)
1.8.1 Variant Settings for Writing (SD-MD-CM)
1.8.2 Variant Settings for Reloading (SD-MD-CM)
1.8.3 Application-Specific Customizing (SD-MD-CM)
1.9 Archiving Revenue Recognition Data with SD_VBREV
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1.10 Archiving INTRASTAT Statistics Data with FT_VEIAV
1.11 Archiving EXTRASTAT Statistics Data with FT_VEXAV
1.12 Archiving Customs Log Data with MM_PREF
1.13 Archiving Customer Master Data (FI-AR, SD)
1.13.1 Checks (FI-AR, SD)
1.13.2 Application Customizing (FI-AR, SD)
1.13.3 Variant Settings for Writing (FI-AR, SD)
1.13.4 ILM-related Information for FI_ACCRECV
1.14 Archiving Object CPE_PRQUOT
1.14.1 Archiving of Price Quotations
1.15 Archiving Checklist
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1 Data Archiving in Sales and Distribution (SD)
Data archiving is used to remove mass data from the database that is no longer required in the system but must be kept in a format that can be analyzed. For
most of the archiving objects, the SAP data archiving concept is based on the Archive Development Kit (ADK).
For more information, see the SAP NetWeaver Library on SAP Help Portal at http://help.sap.com/nw . Choose SAP NetWeaver Platform Application
Help Function-Oriented View Solution Life Cycle Management Data Archiving.
For more information about which archiving objects in Sales and Distribution (SD) are enabled for ILM, see the documentation for the relevant archiving
objects.
For more information about managing and destroying archived data, search for SAP Information Lifecycle Management.
The following table shows the available archiving objects:
Objects in Sales and Distribution Archiving object
Sales documents SD_VBAK
Billing documents SD_VBRK
Sales activities SD_VBKA
Agreements and associated conditions SD_AGREEM
Conditions SD_COND
Revenue recognition data SD_VBREV
INTRASTAT statistics data FT_VEIAV
EXTRASTAT statistics data FT_VEXAV
Customs log data MM_PREF
Customer master data FI_ACCRECV
Pendulum List Indirect Sales
Request data /BEV4/PL01
Converted request table with declaration period /BEV4/PL02
Request table with declaration period /BEV4/PL03
Logs sales pendulum list /BEV4/PL04
Empties Management
Archiving monthly empties stock BEV1_EMBD
Archiving empties update BEV1_EMFD
1.1 Application-Specific Features (SD)
You can specify in Customizing for Sales and Distribution under Data Transfer and Archiving which document types are to be archived.
The following objects are archived with the documents:
Texts
Change documents
Condition records
The following objects are deleted from the database:
Matchcodes
Indices
Table contents
For additional information on archiving in Sales and Distribution, refer to the Implementation Guide (IMG) for Sales and Distribution under Data Transfer and
Archiving .
1.2 Dependencies (SD)
You can archive data in Sales and Distribution independently of other archiving programs. Before archiving, the system checks whether the Sales and
Distribution data is used elsewhere in the system. If this is the case, a dependency exists and the data cannot be archived.
For example, before archiving a customer master, the system automatically checks whether the customer master is contained in a customer hierarchy or
whether B segments still exist for it in Sales and Distribution or Financial Accounting. If this is the case, the customer master is not archived.
Change documents and texts are archived with Sales and Distribution documents. They do not influence whether or not a document can be archived.
Two factors determine whether or not a document can be archived:
The overall processing status of the document
Documents marked Completed (meaning that the GBSTK field in the VBUK table has the value c or blank) can be archived.
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The residence time
1.3 Technical Data (SD)
The following points will be followed in this section
estimating the program runtime
carrying out your own checks
Carrying Out a Test Run
setting parameters for the program run
Estimating Runtime
It is difficult to estimate how long it will take to archive data because it depends on so many different factors such as amount of data, computer capacity, and
so on.
The following example presents the results of an archiving run carried out in a real-time system at a customer. This will allow you to make a rough estimate of
program runtime and conclude how different factors influence program runtime.
Example
Technical data:
Orders and billing documents
200,000 items
25 items per document
10 condition records per item
no customer-specific check implemented in the user exit
The total runtime was five hours. About 40,000 items were archived per hour.
If you are testing archiving for the first time, we recommend that you first set the commit counter to 10.
If, for example, you want to archive a lot of sales and distribution documents with configurable materials or that are make-to order, you should consider
whether you want to set the commit counter to 1. Otherwise, deadlocks or similar database problems could occur.
If there are no problems during archiving, you can then set the commit counter higher, until database problems occur. In this way, you can optimize
performance.
You set the commit counter in Customizing via Sales and Distribution Data transfer and Archiving Archiving data Define control parameters for
Archiving runs . Select the corresponding archiving object and enter the value for the Commit counter .
For further information on the commit counter, see the cross-application documentation in CA - Archiving Application Data under Customizing: Settings for
the deletion program .
Carrying Out a Test Run
You can carry out a test run for archiving. You may also do this in a productive system. The system issues a standard log, just as in a production run.
Note
During the test run
No data is deleted
No archive files are created
For this reason the performance of a test run is better than that of a production run.
To start a test run, deselect the field Create archive .
Setting Parameters in the Variant for the Archiving Run
You can set certain parameters for the archiving run, for example:
Whether an archive file is to be created
No archive files are created in test mode.
Whether a standard or detailed log is to be issued
The log records documents that could not be archived.
Whether the preceding document is to be checked
When you start the program, you can carry out one of the following functions:
Select an existing variant
Create and use a new variant
1.4 Archiving Sales Documents (SD-SLS)
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Archiving object SD_VBAK for archiving sales documents.
Before using the archiving object for the first time, you should check Application Customizing (SD-SLS).
Check whether table VBREVC Revenue Recognition: Worklist of Changed Sales Documents still contains relevant entries for the documents to be
archived and update the documents concerned.
You have completed the entire revenue recognition process for the document concerned. This means that table VBREVK contains only entries with
status C Completely processed .
Structure
Tables
When you use the archiving object SD_VBAK, data is archived from the following tables:
Table reference
Table Table name
AUSP Characteristic Values
CMFK Storage Structure for the Error Log Header
CMFP Storage Structure for Errors Collected
FMSU FI-FM Totals Records
FPLA Billing Plan
FPLT Billing Plan: Dates
INOB Link Between Internal Number and Object
JCDO Change Documents for Status Object (Table JSTO)
JCDS Change Documents for System/User Statuses (Table JEST)
JEST Individual Status per Object
JSTO Status Object Information
KANZ Assignment of Sales Order Items - Costing Objects
KEKO Product Costing - Header Data
KEPH Product Costing: Cost Components for Cost of Goods Mfd
KNKO Assignment of Cost Est. Number to Config. Object
KOCLU Cluster for conditions in purchasing and sales
KSSK Allocation Table: Object to Class
NAST Message Status
SADR Address Management: Company Data
VBAK Sales Document: Header Data
VBAP Sales Document: Item Data
VBEH Schedule line history
VBEP Sales Document: Schedule Line Data
VBEX SD Document: Export Control: Data at Item Level
VBFCL Sales Document Flow Cluster
VBLB Sales document: Release order data
VBSN Change status relating to scheduling agreements
VBUK Sales Document: Header Status and Administrative Data
VBUP Sales Document: Item Status
VBUV Sales Document: Incompletion Log
VEDA Contract Data
The following archiving classes are also archived:
Tables for Archiving Class K_TOTAL
Tables for Archiving Class TEXT
Tables for Archiving Class CHANGEDOCU
Tables for Archiving Class K_UNITCOST
Tables for Archiving Class CU_CONFIG
Programs
The following programs are delivered with SD_VBAK:
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Program Function
S3VBAKWRS Write
S3VBAKDLS Delete
S3VBAKAU Analyze
S3VBAKPTS Check
S3VBAKRL Reload
Write Program
The write program supports the ADK interruption concept, that is, you can interrupt the write phase and continue at a later point. For more information, see the
application documentation for data archiving under Data Archiving in the ABAP Application System Data Archiving with Archive Development Kit (ADK)
Archive Administration Interrupting and Continuing Archiving Sessions . A compact log with information about the data processed is written in both the
write and delete runs. Alternatively, you can enable the output of a detailed log containing additional information.
Deletion Program
The standard variants SAP&PROD (production mode) and SAP&TEST (test mode) are delivered for the delete program. Progress confirmation is output in the
job log and in the dialog (status line) at regular intervals in both the write run and delete run.
ILM-Based Information for the Archiving Object
You can use this archiving object with the SD_VBAK ILM object as part of SAP Information Lifecycle Management. In order to do so, you must activate the
associated business function Information Lifecycle Management (ILM) (transaction SFW5). The system then also displays the ILM Actions frame. You can
use these actions to archive documents with the retention periods defined in the Information Retention Manager . You can also make snapshots (copies) of
data or delete data that fulfills the prerequisites.
For more information about the Relevance business functions for SAP ILM, see Activating SAP ILM.
For more information about ILM Enhancements in data archiving, see ILM-Specific Enhancements in Archive Administration.
The following fields for SD_VBAK are defined in the ILM policy and are visible when processing ILM policies (transaction IRMPOL):
Available Time Bases
End of Year (END_OF_YEAR)
Available Condition Fields
Date of Last Change (AEDAT)
Sales Document Type (AUART)
Company code to be billed (BUKRS_VF)
Date on Which Record Was Created (ERDAT)
Valid-From Date (Outline Agreements, Product Proposals) (GUEBG)
Valid-To Date (Outline Agreements, Product Proposals) (GUEEN)
Sales Document Item Category (PSTYV)
Sales Document Category (VBTYP)
Sales Organization (VKORG)
Distribution Channel (VTWEG)
Plant (WERKS)
Available Policy Categories
RTP: Retention Rules
For more information, see SAP Information Lifecycle Management.
Call
To call sales document archiving, go to the Sales Screen Environment Archive Documents. .
Alternatively, you can call archive administration under Tools Administration Administration Data Archiving and enter object name SD_VBAK.
Authorization Objects
You need the following authority objects:
Authorization object Description
V_VBAK_AAT Sales document type
V_VBAK_VKO Sales area (sales organization, distribution channel, division)
More Information
Analyzing an Existing Archive (SD-SLS)
Variant Settings for the Check (SD-SLS)
Variant Settings for Reloading (SD-SLS)
For more information about the archiving object, see the application documentation for data archiving under Data Archiving Data Archiving in the ABAP
Application System Data Archiving with Archive Development Kit (ADK) Archiving Object .
1.4.1 Special Archiving-Object-Specific Features (SD-SLS)
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Archivability Checks
For sales documents you can use program S3VBAKPTS, which carries out an archivability check before documents are selected.
See also:
Variant Settings for the Check (SD-SLS)
1.4.2 Archiving of Returns (SD-SLS-RE-SR)
The returns document is based on the standard sales document.The Returns component does not have its own archiving objects.It is important to ensure the
consistency of the data in the returns documents, however, in connection with the standard archiving object SD_VBAK (sales documents). If you use the
Returns component and want to archive sales documents, the system uses the following BAdIs to ensure the consistency of the data in all relevant
documents:
ARC_SD_VBAK_CHECK (sales document)
ARC_MM_MATBEL_CHECK (material document)
ARC_RV_LIKP_CHECK (delivery note)
Analysis documents play an important role in the Returns component.In the analysis documents, you record the analysis results that have been determined for
the returned goods in the laboratory.The system archives the results of the analysis documents with the returns document.Since the retention periods depend
on the material and its shelf life, SAP recommends a residence time of two years before you delete the analysis documents.You need the analysis documents
to show how the analysis result has come about.
See also:
Sales Returns
Archiving Object
1.4.3 Creating Additional Customer-specific Checks
Purpose
User exits allow you to integrate additional customer-specific checks into the checking logic. You can control processing of the enhanced code via
Customizing. There, you can configure the combination of sales organization and sales document type to be used for the additional check. The check routine
is called at the end of the write program.
Process Flow
Implementation of an additional check is carried out in two steps.
1. Definition of the check
2. Definition of preconditions for execution
Definition of the check is also split up into three stages:
1. Select the archiving object for which an additional check is to be carried out.
2. Copy the reference check supplied (or start from scratch).
3. Activate the check.
See also:
Defining a Customer-specific Additional Check (SD-SLS)
Define Preconditions for Execution of a Customer-specific Additional Check (SD-SLS)
1.4.3.1 Defining a Customer-Specific Additional Check (SD-SLS)
Procedure
1. Choose Tools ABAP Workbench and then Development ABAP Editor .
2. Start report SDCLVOFM.
3. Enter the class of the check in the report selection screen. The following table shows the assignments for class and archiving object.
Class Archiving object
REAK Sales document (SD_VBAK)
RERK Billing document (SD_VBRK)
REKA Sales activities (SD_VBKA)
To create a customer enhancement for the order, you must enter class REAK. The Change mode checkbox must also be selected.
4. Choose Execute .
You reach the maintenance screen. The first line contains the reference routine which you can copy and modify.
Example
FORM routine Description Active
1 SD_VBAK_SAP_1 √
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1. Place the cursor in the formroutine field, enter a new number, i.e. 999, and press the entry button.
The copied routine appears as follows:
************************************************************
*** Attention: Copied routine ! ***
*** Please note : ***
*** 001 replaced everywhere by 999 ! ***
************************************************************
form sd_vbak_999
using sv_archbar.
endform.
You can enter the customer-specific check in the this routine.
Example
If you do not want the documents created by processor JDOE to be archived, then you need to add the following coding.
if vbak-ernam = 'JDOE'
sv_archbar = no.
Endif.
The whole check appears as follows:
form sd_vbak_999
using sv_archbar.
if vbak-ernam = 'JDOE'
sv_archbar = no.
endif.
endform.
1. Save the check.
After completing the programming, the check must be activated. Procedure:
1. To do this, place the cursor on the line containing the name of your check routine.
2. Choose Edit Activate.
The√symbol appears in the Active column. You routine has now been activated.
See also:
Define Preconditions for Customer-Specific Additional Checks (SD-SLS)
1.4.3.2 Define Preconditions for Customer-Specific Additional
Checks (SD-SLS)
Procedure
You enter the restrictions for the check in Customizing for the application as follows:
From the initial menu choose Tools Business Engineer Customizing .
The Customizing screen appears.
Choose Basic functions EnterpriseIMG Display .
The Enterprise IMG screen appears.
Choose Data Transfer and Archiving Archiving data Archiving control for sales documents .
The Choose activity dialog-box appears.
Choose the function A rchiving control for sales documents .
The Change View “Archiving Control for Sales Documents: Overview” appears.
Sls organization SaTy Residence time (days) RNo
0001 TA 200
Define the sales organization and the sales document type that you want to be considered in the check. When selecting the routine, you can use F4 help to
list all the activated routines.
Note
If, for example, you wanted to define routine 999 for sales organization 0001 and a search of all sales document types, then your entry would appear as
follows:
Sls organization SaTy Resid. time (days) RNo
0001 * 999
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Save your entries.
See also:
Defining a Customer-Specific Additional Check (SD-SLS)
1.4.4 Checks (SD-SLS)
The following mandatory and optional checks are carried out on sales documents before they can be archived:
Residence time (mandatory)
Flow (mandatory)
Purchase order (optional)
Accounting document (optional)
Check residence of flow documents (optional)
Residence time change date (optional)
Caution
When make-to-order and individual purchase orders are involved, then the corresponding CO data is also archived, meaning the individual items that
belong to this order. Note that if you reload the order, then the CO data is not also reloaded.
Residence Time
The residence time is set per sales document type. The residence time for sales documents can be calculated optionally according to the following:
Current data minus creation date
Current data minus last change date
To select the second option, mark Residence Time Change Date . For sales documents that were not modified, the change date is identical to the creation
date.
The system first checks whether the residence time set in Customizing for the sales document has been exceeded.
You can use the Check Residence Flow Documents checkbox on the selection screen for variants to set the basis for the calculation of the residence time.
If the checkbox is not set, then the residence time is calculated on the basis of the creation date or the change date of the document.
If the checkbox is set, then the residence time is calculated on the basis of the creation date of the last flow document.
Flow
The flow check is then carried out. That is, the system checks that all the subsequent documents for the current sales document have an overall status as
completed. The individual stages are as follows:
Selection of Subsequent Documents in Table VBFA
During selection, the system ignores cancellation invoices, credit memos, and debit memos (as the sales order has none of these documents as a direct
subsequent document).
Check Selected Subsequent Documents for Overall Processing Status ‘Completed’ (in Table VBUK)
Note
A standard order is only archived if the goods issue has been posted and billed in the delivery.
A quotation is archived if the corresponding order has been completed. In this case, the delivery is not checked.
Purchase Order
The selection screen of the variant contains checkboxes in which you can activate or deactivate further system checks. If the checkbox Check purchase
order is selected, then the system carries out the following:
Checks existence of a purchase order for current order in table EKKO
Check existence of a purchase requisition for current order in table EBAN
Note
For direct external procurement (third-party order or individual purchase order) the check should be activated. Otherwise, there is a danger that the
vendor invoice (invoice entry) can no longer be entered.
Accounting Documents
If the checkbox Check FI document is set, the system checks whether the billing document is settled in financial accounting (for example, by payment)
More Information
Creating Additional Customer-Specific Checks (SD-SLS)
1.4.5 Variant Settings for Archiving (SD-SLS)
When you schedule the write program, you need to enter an existing variant or create a new one. The variant contains the selection criteria for the sales
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documents that you want to archive.
Features
Document Selection Criteria
You can select the sales documents to be archived in both the Sales Documents and Constraints frame in accordance with the following criteria:
Sales and Distribution Document Number
Sales Document Type
Creation Date
Sales Organization
Options
Change Date: Residence Time
If this indicator is set, the residence time is calculated using the date on which the sales document was last changed, rather than the creation date. (For
sales documents that have not been changed, the change date is identical to the creation date.)
Check residence of flow documents
If the indicator is not set, the residence time is calculated on the basis of the creation date or change date of the sales document.
If the indicator is set, the residence time is calculated on the basis of the creation date or change date of the last flow document.
Check Purchase Order
If you want to check whether the purchase order and the associated purchase requisition still exist, select this option.
Check FI Document
If you want to check whether all accounting documents that exist for an order have been cleared, select this option.
Process Control
If the write program for the selection criteria you entered is to perform a simulation only, select Test Mode . The system reads the data but does not
generate an archive file. The system outputs statistics for the number of data records read during the test run. You can delete the data at a later point in
a separate step using the production mode variant of the delete program.
If you want to start the write program and generate archive files for the selection criteria you entered, select Production Mode .
If the automatic start function has been enabled for the delete program in archiving object-specific Customizing, you can also set the Delete with Test
Variant indicator (default setting). This starts the delete program for the archiving object with the test mode variant defined in archiving object-specific
Customizing. If the indicator is not set, the delete program starts with the production mode variant; the data is deleted from the database.
Detailed Log
You can use this indicator to define whether a compact or detailed log is to be output when the write program is executed. In addition to the information in the
compact log, the detailed log also contains all objects processed, including the associated messages.
Archiving Run Comment
Here, you can enter a text describing the content of the archiving run. This makes it easier to select the archiving run in archive administration at a later point,
for example during the delete phase.
See also:
For more information, see the application documentation for data archiving under Data Archiving in the ABAP Application System Data Archiving with
Archive Development Kit (ADK) Archive Administration Archiving Procedure Create Archive Files .
1.4.6 Variant Settings for the Check (SD-SLS)
Use
When you schedule the check a preprocessing program you must enter an already existing variant or create a new one. The variant contains the selection
criteria for the sales documents you want to check.
Note
You can also start the preprocessing program directly in the ABAP editor via report S3VBAKPTS.
Features
Document selection criteria
You can choose the following selection criteria for the sales documents you want to check under Sales Documents and Restrictions :
Sales document number
Sales document type
Creation date
Sales organization
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Options
Residence time change date
If this indicator is set the residence time is calculated based on the last change date of the sales document not the creation date. (For sales
documents that were not modified, the change date is identical to the creation date.)
If the checkbox is not set, then the residence time is calculated on the basis of the creation date of the document.
If the checkbox is not set, then the residence time is calculated on the basis of the chronologically last flow document.
Check purchase order
If you want to check whether the purchase order and the corresponding purchase requisition still exist, then choose this option.
Check accounting document
If you want to check whether all existing accounting documents that belong to an order have been balanced, then choose this option.
Detail log
Set this indicator if you want the system to display the check log for every sales document that is not archivable. The check log is divided into two sections –
the header and the detail display. The header contains the statistical data of the check; in the detail display shows the check status of each sales document.
By clicking on a line that contains a document number you can call up the order display transaction.
1.4.7 Variant Settings for Reloading (SD-SLS)
Use
You can set reloading criteria in variant settings for reloading.
Caution
When reloading sales documents, the corresponding CO data is not simultaneously reloaded into the system. Therefore, you should reload sales
documents only in case of emergency, for example, if documents were wrongly selected.
For this reason, you cannot call this function up with the menu. Please contact your system administrator.
Features
The following options are available:
Entry Fields
Document selection
Select the documents to be reloaded
Check boxes
Test run
Select this option if you only want to simulate reloading, for example, to check possible errors
See also:
Reloading Archived Data
1.4.8 Application Customizing (SD-SLS)
Use
In application-specific customizing, you can set the order-specific requirements for archiving.
Features
The following input fields are available:
Sales organization
Sales document type
Residence time for a sales document in days
You use these parameters to set the residence time for every combination of sales organization and sales document type.
FORM routine number
If you have defined an additional check routine for a combination of sales organization and sales document type, you can enter the number of the check
routine here.
Entry Options in Application Customizing (V_TVARA)
The following table displays possible value combinations that you can use when maintaining views V_TVARA:
SOrg SaTy Document date
1. * *
2. 0001 * 40
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3. * OR 20
4. 00* O* 100
5. 0001 OR 1
The examples can be understood as follows:
1. The standard residence time (30 days) is used for all sales document types for all sales organizations.
2. A residence time of 40 days is used for all sales document types for sales organization 0001.
3. A residence time of 20 days is used for sales document type OR for all sales organizations.
4. A residence time of 100 days is used for all sales document types starting with O for all sales organizations starting with 00.
5. A residence time of 1 day is used for sales document type OR for sales organization 0001.
Note: If you do not maintain the views, the system cannot archive the documents.
Calling Up Customizing
To call up application-specific customizing, go to Customizing for Sales and Distribution and choose Data Transfer and Archiving Archiving data
Archiving control for sales documents .
Alternatively, you can call up application-specific customizing as follows:
1. In the Sales Screen choose Environment Archive documents.
2. Choose Goto Customizing.
3. Under Application-specific customizing choose Archiving Conditions V_T681H.
See also:
Customizing
1.4.9 Analyzing an Existing Archive (SD-SLS)
Use
The Analyze function allows you to view a list of the most important header and item data for archived sales documents from a number of archiving runs
specified by you.
Entry Fields
Document selection
Select the documents that you want to display.
1.4.10 Display Function for Archived Sales Documents (SD-SLS)
Use
You can use the Archive Information System (Transaction SARI) to display archived sales documents in single document display. Other functions for
displaying documents is the original document display via ArchiveLink and other linked documents via the Document Relationship Browser (DRB).
Prerequisites
Archiving object SD_VBAK has at least one information structure, which is based on the standard field catalogs SAP_SD_VBARK_001 or
SAP_SD_VBARK_002 delivered as part of the SAP System.
The information structure was activated and filled.
The information structure contains the field VBELN as a key field.
Note
For you to be able to display the linked documents via DRB (see below), information structures for archiving objects RV_LIKP and SD_VBRK
have to be active and filled.
The Authorizations for displaying archived sales documents have been maintained.
Features
Single document display
You can display single documents in the original display transaction (VA03), which is also used to display documents in the database. The single document
display of archived sales documents is no different from the display of documents in the database. However, archived sales documents can no longer be
modified.
Certain documents, such as WM transport orders or shipping units, do not have a display function and can therefore not be displayed if they are in the
database.
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Note
As of SAP R/3 Enterprise (Support Package 08) it is possible for you to directly display archived sales documents via the transaction VA03. Messages,
texts and document flow are not displayed. For more information see SAP Note 577162.
Displaying linked documents via DRB
Via the Document Relationship Browser (DRB) you can display the entire process chain in which a specific document is embedded. It does not matter whether
the preceding or subsequent document you want to display is still in the database or was already archived. The following prerequisites must be fulfilled to
display linked documents:
The preceding or subsequent document you want to display must have an online display function.
§ If it has been archived, a preceding or subsequent document must be part of an active information structure of the archive information system.
For more information see Sales Documents in DRB (SD-SLS) .
Displaying the Original Documents via ArchiveLink
From the single document display you can call up the original document of the archived sales document by using ArchiveLink via Environment
Originals. This is also true for linked Work Items and IDocs.
Note
You can only display documents via ArchiveLink if you are properly connected to ArchiveLink. This includes, for example, that the ArchiveLink Viewer has
been configured correctly, and that the function for accessing optical archives has been activated properly. In addition, the link entries in the corresponding
tables for ArchiveLink, Work Item and IDocs have to exist in the database.
From the list of the archive information structure you can call up this function via Original display . This is also true for linked work items and IDocs.
Note
The same prerequisites apply for displaying original documents as for the individual document display (see above).
Activities
From the Archive Information System you can call up the functions for single document display ( Sales document ), original document display ( Display
originals ) and DRB ( DRB: SD order ) via the selection screen Display data object , which appears when you select a document from the list of the archive
information structure.
For more information about the Archive Information System see Archive Information System (AS) .
1.4.10.1 Authorizations (SD-SLS)
To display individual documents from archived sales documents via the archiving information system, you must have at least the following authorizations:
1. Reading archives:
2.
Object S_ARCHIVE Value Description
APPLIC SD Application
ARCH_OBJ SD_VBAK Archiving Objects
ACTVT 03 Displaying archives
3. Displaying archived sales documents:
4.
Object V_VBAK_AAT Value Description
AUART * Sales document type; can be specified
ACTVT 03 Displaying the sales documents
Object V_VBAK_VKO Value Description
VKORG * Sales organization; can be specified
VTWEG * Distribution channel; can be specified
SPART * Division; can be specified
5. Displaying documents set up via ArchiveLink:
Object S_WFAR_OBJ Value Description
OAARCHIV * Access to a physical archive: can be specified
OAOBJEKTE * Object category access; can be specified
OADOKUMENT * Document type access; can be specified
ACTVT 03 Displaying archived originals
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Archiving object SD_VBRK for archiving billing documents.
Prerequisites
Before using the archiving object for the first time, check Application Customizing.
You have completed the entire revenue recognition process for the document concerned. This means that table VBREVK contains only entries with
status C Completely processed .
Structure
Tables
When you use the archiving object SD_VBRK, data is archived from the following tables:
Table reference
Table Table name
EIKP Foreign Trade: Export/Import Header Data
EIPO Foreign Trade: Export/Import: Item Data
FPLA Billing Plan
FPLT Billing Plan: Dates
FPLTC Payment Cards: Transaction Data - SD
KOCLU Cluster for conditions in purchasing and sales
NAST Message Status
VBFCL Sales Document Flow Cluster
VBPA Sales Document: Partner
VBRK Billing Document: Header Data
VBRL Sales Document: Invoice List
VBRP Billing Document: Item Data
The following archiving classes are also archived:
Tables for Archiving Class TEXT
Programs
The following programs are delivered with SD_VBRK:
Program Function
S3VBRKWRS Write
S3VBRKDLS Delete
S3VBRKAU Analyze
S3VBRKPTS Check (preliminary)
S3VBRKRL Reload
The write program supports the ADK interruption concept, that is, you can interrupt the write phase and continue at a later point. To be able to use this
function, the Interruption Possible indicator must be set in Customizing (transaction AOBJ). This parameter is not set by default. For more information, see
the application documentation for data archiving under Data Archiving in the ABAP Application System Data Archiving with Archive Development Kit
(ADK) Archive Administration Interrupting and Continuing Archiving Sessions
The standard variants SAP&PROD (production mode) and SAP&TEST (test mode) are delivered for the delete program. Progress confirmation is regularly
output in the job log and in the dialog (status line) in both the write run and delete run.
You can use this archiving object with the SD_VBRK ILM object as part of SAP Information Lifecycle Management. In order to do so, you must activate the
The following fields for SD_VBRK are defined in the ILM policy and are visible when processing ILM policies (transaction IRMPOL):
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End of Fiscal Year (END_OF_FISCAL_YEAR)
Available Standard Condition Fields
Standard Field Country from Company Code ((BS_COUNTRY_OF_BUKRS)
Company Code (BUKRS)
Billing Type (FKART)
Billing Document Date (FKDAT)
Call
To call SD billing document archiving, go to the Billing Screen and Environment Archive Documents.
Alternatively, you can also call archive administration under Tools Administration Administration Data Archiving and enter object name
.
You need the following authority objects:
V_VBRK_FKA Billing Type
V_VBRK_VKO Sales Organization
Integration
The deliveries should be archived before the billing documents. The sequence results from the linking of the documents through the flow. There is no
dependency to the sales documents.
More Information
Variant Settings for Writing (SD-BIL)
Variant Settings for the Check (SD-BIL)
Variant Settings for Reloading (SD-BIL)
Analyzing an Existing Archive (SD-BIL)
Billing Documents in the DRB (SD-BIL)
1.5.1 Special Archiving-Object-Specific Features (SD-BIL)
Archivability Checks
For billing documents you can use program S3VBRKPTS, which carries out an archivability check before documents are selected.
See also:
Variant Settings for the Check (SD-BIL)
1.5.2 Checks (SD-BIL)
The following checks are carried out on a billing document before it can be archived:
Residence time (mandatory)
Residence time change date (optional)
Flow (mandatory)
Accounting document (optional)
Residence time
The residence time is set per billing document type.
The system first checks whether the residence time set in Customizing for the billing document has been exceeded.The residence time refers to the creation
date of the document.
SD_VBKA
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If this indicator is set, the system checks whether the residence time based on the last change date of the billing document, not the creation date, has been
exceeded. (For billing documents that were not modified, the change date is identical to the creation date.)
Flow
If the billing document has a subsequent document (e.g. credit memo request with reference to billing document) then the system checks whether the
subsequent document has an overall status of completed .
Accounting documents
If in application-specific customizing the field Check FI document is set, the system checks whether the billing document is settled in Financial Accounting
(e.g. via payment)
Note
If the documents contain Subsequent Settlement conditions, you cannot archive the documents until settlement accounting has been performed for the
arrangements in question, and the retention period that you maintained for the document in Customizing for Subsequent Settlement has expired. For
further information see Archiving Agreements (SD-MD-AM) .
1.5.3 Variant Settings for Archiving (SD-BIL)
When you schedule the write program, you need to enter an existing variant or create a new one. The variant contains the selection criteria for the billing
documents that you want to archive.
Features
Document Selection Criteria
You can select the billing documents to be archived in both the Billing Documents and Constraints frame in accordance with the following criteria:
Sales and distribution document number
Billing type
Creation date
Sales organization
Company code
Options
Change Date: Residence Time
If this indicator is set, the residence time is calculated using the date on which the billing document was last changed, rather than the creation date. (For
billing documents that have not been changed, the change date is identical to the creation date.)
If this indicator is not set, the residence time is calculated on the basis of the creation date or change date of the billing document.
If the indicator is set, the residence time is calculated on the basis of the creation date or change date of the last flow document.
Process Control
If the write program for the selection criteria you entered is to perform a simulation only, select Test Mode . The system reads the data but does not
generate an archive file. The system outputs statistics for the number of data records read during the test run. You can delete the data at a later point in
a separate step using the production mode variant of the delete program.
If you want to start the write program and generate archive files for the selection criteria you entered, select Production Mode .
If the automatic start function has been enabled for the delete program in archiving object-specific Customizing, you can also set the Delete with Test
Variant indicator (default setting). This starts the delete program for the archiving object with the test mode variant defined in archiving object-specific
Customizing. If the indicator is not set, the delete program starts with the production mode variant; the data is deleted from the database.
Detailed Log
You can use this indicator to define whether a compact or detailed log is to be output when the write program is executed. In addition to the information in the
compact log, the detailed log also contains all objects processed, including the associated messages.
Archiving Run Comment
Here, you can enter a text describing the content of the archiving run. This makes it easier to select the archiving run in archive administration at a later point,
for example during the delete phase.
See also:
For more information, see the application documentation for data archiving under Data Archiving in the ABAP Application System Data Archiving with
Archive Development Kit (ADK) Archive Administration Archiving Procedure Create Archive Files .
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Use
When you schedule the check a preprocessing program you must enter an already existing variant or create a new one. The variant contains the selection
criteria for the billing documents you want to check.
Note
You can also start the preprocessing program directly in the ABAP editor via report S3VBRKPTS.
Features
You can choose the following selection criteria for the billing documents you want to check under Billing Documents and Restrictions :
SD document number
Billing type
Creation date
Sales organization
Company code
Options
If this indicator is set the residence time is calculated based on the last change date of the billing document not the creation date. (For billing documents
that were not modified, the change date is identical to the creation date.)
If the checkbox is not set, then the residence time is calculated on the basis of the creation date of the billing document.
If the checkbox is not set, then the residence time is calculated on the basis of the chronologically last flow document.
Detail log
Set this indicator if you want the system to display the check log for every billing document that is not archivable. The check log is divided into two sections –
the header and the detail display. The header contains the statistical data of the check; in the detail display shows the check status of each billing document.
By clicking on a line that contains a billing document number you can call up the order display transaction.
1.5.5 Variant Settings for Reloading (SD-BIL)
Caution
When reloading billing documents, the corresponding CO data is not simultaneously reloaded into the system. Therefore you should reload billing
documents only in case of emergency, for example, if documents were wrongly selected.
For this reason you cannot call this function up with the menu. Please contact your system administrator.
Features
Entry Fields
Document selection
Select the documents to be reloaded.
Checkboxes
Test run
Select this option if you only want to simulate reloading, for example, to check possible errors.
See also:
Reloading Archived Data
1.5.6 Application Customizing (SD-BIL)
Use
In application-specific customizing, you can set the archiving requirements specific for billing.
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Features
The following input fields are available:
Sales organization
Billing type
Residence time for a billing document in days
You use these parameters to set the residence time for every combination of sales organization and billing type.
Check completion in Financial Accounting
If you set this parameter, the system checks whether all existing accounting documents have been cleared.
FORM routine number
If you have defined an additional check routine for a combination of sales organization and sales document type, you can enter the number of the check
routine here.
Entry Options in Application Customizing (V_TVARR)
The following table displays possible value combinations that you can use when maintaining views V_TVARR:
SOrg BillType Document date
1. * *
2. 0001 * 40
3. * F2 20
4. 00* F* 100
5. 0001 F2 1
The examples can be understood as follows:
1. The standard residence time (30 days) is used for all billing document types for all sales organizations.
2. A residence time of 40 days is used for all billing document types for sales organization 0001.
3. A residence time of 20 days is used for billing document type F2 for all sales organizations.
4. A residence time of 100 days is used for all billing document types starting with F for all sales organizations starting with 00.
5. A residence time of 1 day is used for billing document type F2 for sales organization 0001.
Note
If you do not maintain the views, the system cannot archive the documents.
Activities
Note
Creation of a customer-specific additional check is identical for billing documents and sales documents.
Calling Up Customizing
To call up application-specific customizing, go to Customizing for Sales and Distribution and choose Data Transfer and Archiving Archiving data
Archiving control for sales documents .
Alternatively, you can call up application-specific customizing as follows:
1. In the Billing Screen choose Environment Archive documents.
2. Choose Goto Customizing.
3. Under Application-specific Customizing choose Archiving Control for Billing Docs
See also:
Customizing
1.5.7 Analyzing an Existing Archive (SD-BIL)
Use
The Analyze function allows you to view a list of the most important header and item data for archived billing documents from a number of archiving runs
specified by you.
Entry Fields
Document selection
Select the documents that you want to display.
1.5.8 Display Function for Archived Billing Documents (SD-BIL)
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Use
You can use the Archive Information System (transaction SARI) to display archived billing documents in single document display. Other functions for
displaying documents is the original document display via ArchiveLink and other linked documents via the Document Relationship Browser (DRB).
Prerequisites
Archiving object SD_VBRK has at least one information structure, which is based on the standard field catalogs SAP_SD_VBRK_001 or
SAP_SD_VBRK_002 delivered as part of the SAP System.
The information structure was activated and filled.
The information structure contains the field VBELN as a key field.
Note
For you to be able to display the linked documents via DRB (see below), information structures for archiving objects RV_LIKP and SD_VBAK
have to be active and filled.
The Authorizations for displaying archived billing documents have been maintained.
Features
Single document display
You can display single archived billing documents via transaction VF07. This corresponds to the original display transaction for billing documents in the
database (VF03). However, archived billing documents can no longer be modified.
Certain documents, such as WM transport orders or shipping units, do not have a display function and can therefore not be displayed if they are in the
database.
Displaying linked documents via DRB
Via the Document Relationship Browser (DRB) you can display the entire process chain in which a specific document is embedded. It does not matter whether
the preceding or subsequent document you want to display is still in the database or was already archived. The following prerequisites must be fulfilled to
display linked documents:
The preceding or subsequent document you want to display must have an online display function.
§ If it has been archived, a preceding or subsequent document must be part of an active information structure of the archive information system.
For more information, see Billing Documents in DRB (SD-BIL) .
Displaying the Original Documents via ArchiveLink
From the list of the archive information structure you can call up this function via Original display . This is also true for linked work items and IDocs.
Note
The same prerequisites apply for displaying original documents as for the individual document display (see above).
You can only display documents via ArchiveLink if you are properly connected to ArchiveLink. This includes, for example, that the ArchiveLink Viewer has
been configured correctly, and that the function for accessing optical archives has been activated properly. In addition, the link entries in the corresponding
tables for ArchiveLink, Work Item and IDocs have to exist in the database.
Activities
From the Archive Information System you can call up the functions for single document display ( Billing document ), original document display ( Display
originals ) and DRB ( DRB: SD billing document ) via the selection screen Display data object , which appears when you select a document from the list of
the archive information structure.
For more information about the Archive Information System see Archive Information System (AS) .
1.5.8.1 Authorizations (SD-BIL)
To display individual documents from archived sales documents via the archiving information system, you must have at least the following authorizations:
1. Reading archives:
2.
Object S_ARCHIVE Value Description
APPLIC SD Application
ARCH_OBJ SD_VBRK Archiving object
ACTVT 03 Displaying archives
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3. Displaying archived billing documents:
4.
Object V_VBAK_FKA Value Description
FKART * Billing type; can be specified
Object V_VBRK_VKO Value Description
VKORG * Sales organization; can be specified
5. Displaying documents set up via ArchiveLink:
Object S_WFAR_OBJ Value Description
OAARCHIV * Access to a physical archive: can be specified
OAOBJEKTE * Object category access; can be specified
OADOKUMENT * Document type access; can be specified
ACTVT 03 Displaying archived originals
1.5.9 Archiving of Empties Management (SD-BIL-EM)
Definition
The following Empties Management business objects can be archived:
Objects Archiving objects
Archiving of Monthly Empties Stock BEV1_EMBD
Archiving of Empties Update BEV1_EMFD
Use
Note
You should coordinate empties data archiving with billing document archiving, since the billing documents provide basic information for the empties data.
Before you use the archiving objects for the first time, you should check the application customizing.
You can use the archive administration transaction (SARA), or call archiving from the SAP Easy Access screen by choosing Logistics Sales and
Distribution Empties Management Archiving .
For information about how to archive objects, see the descriptions for the individual archiving objects with the title Archiving of <Object Type>.
Integration
Empties Management takes account of empties for sales documents (SD) and for purchasing documents (purchase orders, MM). The system determines the
assignment of full products and empties automatically in both cases, for example, the empties that belong to a full product. You use the archiving object
MM_EKKO to archive purchasing documents. When the system archives purchasing documents, it no longer needs the assignment between full products and
empties. The system uses the BAdI ARC_MM_EKKO_WRITE to delete the link to the tables in Empties Management.
For more information about the archiving object MM_EKKO, see Archiving of Purchasing Documents (MM-PUR) .
See also:
Archiving Object
1.5.9.1 Archiving of Monthly Empties Stock (SD-BIL-EM)
Definition
Monthly empties stocks are archived, deleted, and reloaded using the archiving object BEV1_EMBD.
Use
Monthly empties stocks are only archived if they are not used in the Empties Management component.
You can display the logs for the write programs in one of two forms:
Log (summary)
Grouped display based on analog message texts with reference to a sample data record from a related archiving object.
Log (detail)
Individual display of all archiving objects belonging to an archiving run, including message texts.
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For more information about the logs generated during archiving, see Logs .
Structure
Tables
If you use the archiving object BEV1_EMBD, data is archived from the following tables:
Table Table name
/BEV1/EMLGBSD Customer Empties Stock per Month
Text (archiving class) SAPscript texts
Programs
The following programs are delivered for BEV1_EMBD:
Program Function
/BEV1/EMBSDWR Write
/BEV1/EMBSDRL Reload
/BEV1/EMBSDDL Delete
Integration
Displaying monthly empties stock
To display the monthly empties stock using the Archive Information System, you need an archive information structure and a field catalog.
Note
If you want to display the monthly empties stock, you must define the archive information structure and field catalog, since they are not part of the
standard delivery.
The archive information structure must be set up and active before the system can use it.
For more information about archive information structures, see Using the Archive Information System .
Use
When you schedule the write program, you must enter an existing variant or create a new one.The variant contains the selection criteria for the monthly
empties stock that you want to archive.
Features
The selection criteria for the data records are the characteristics and key figures of the aspect. You can enter individual values or value intervals as selection
criteria.
You can use the selection criterion Period . The system only archives empties stocks within the interval of the specified period.
Note
Enter the required period or periods in the same month format in which the system posted the empties record.
See also:
Creating Archive Files
1.5.9.2 Archiving of Empties Update (SD-BIL-EM)
Definition
The empties update is archived, deleted, and reloaded using the archiving object BEV1_EMFD.
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Use
The empties update is only archived if it is not used in the Empties Management component.
Log (summary)
Log (detail)
Structure
Tables
If you use the archiving object BEV1_EMFD, data is archived from the following tables:
Table Table name
/BEV1/EMLGBWDP Empties Movement Account Customer
/BEV1/EMLGFAD Empties Movement - Customer Billing Status
/BEV1/EMLGOFS Empties - Billing Document Without Update
Text (archiving class) SAPscript texts
If you use the archiving object BEV1_EMFD, data is deleted from the following table:
Table Table name
/BEV1/NELINKTPO Linkage Table in the Purchase Order
Programs
The following programs are delivered for BEV1_EMFD:
Program Function
/BEV1/EMFADWR Write
/BEV1/EMFADRL Reload
/BEV1/EMFADDL Delete
Integration
Displaying archived empties update
To display an archived empties update using the Archive Information System, you need an archive information structure and a field catalog.
Note
If you want to display the archived empties update, you must define the archive information structure and field catalog, since they are not part of the
standard delivery.
Use
When you schedule the write program, you must enter an existing variant or create a new one.The variant contains the selection criteria for the Empties
Update that you want to archive.
Features
criteria.
You can use the following selection criterion:
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Created on
The system only archives empties stocks that were added during the empties update interval.
See also:
1.5.10 Archiving of Pendulum List Indirect Sales (SD-BIL-RB-PL)
Definition
The following Pendulum List Indirect Sales business objects can be archived:
Objects Archiving objects
Request Data /BEV4/PL01
Converted Request Table with Reporting Period /BEV4/PL02
Request Table with Reporting Period /BEV4/PL03
Logs for Pendulum List Sales /BEV4/PL04
Note
The archiving of the pendulum list is split into four archiving objects for easier organization.
Use
Note
Before you use the archiving objects for the first time, you should check the application customizing.
You call archive administration using transaction SARA and enter the relevant archiving object manually.
For information about how to archive objects, see the descriptions for the individual archiving objects with the title Archiving of <Object Type> .
See also:
Archiving Object
1.5.10.1 Archiving of Request Data (SD-BIL-RB-PL)
Definition
Request data is archived and deleted using the archiving object /BEV4/PL01.
Use
Request data is only archived if it is not used in the Pendulum List Indirect Sales component.
Note
Request data contains data records in which a wholesaler provides value-based and quantity-based information about sales with third parties, with the
relevant materials or assortments.
Log (summary)
Log (detail)
Structure
Tables
If you use the archiving object /BEV4/PL01, data is archived from the following tables:
Table Table name
/BEV4/PLDANFABH Sales Request History
/BEV4/PLDANFABS Sales Request - Header
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/BEV4/PLDANFART Sales Request - Items
Note
You can archive master data with status 0003 Deleted and 0004 Processed .
Programs
The following programs are delivered for /BEV4/PL01:
Program Function
/BEV4/PLP01 Preparation program
/BEV4/PLW01 Write
/BEV4/PLD01 Delete
Integration
Displaying archived request data
To display archived request data using the archive information system, you need an archive information structure created on the basis of the following SAP
standard field catalog: /BEV4/PL01_1 (requests header data)
Use
When you schedule the write program, you must enter an existing variant or create a new one.The variant contains the selection criteria for the request data
that you want to archive.
Features
Note
You make the required selections in the preparation program. When the system starts the write program, it copies the result from the preparation program.
Other possible settings
The settings for the flow control, log options, and the note on the archiving run are options that are also valid for other archiving objects. For more information,
see the general archiving documentation under Variant Maintenance for Archiving Jobs .
See also:
1.5.10.1.2 Displaying Archived Request Data (SD-BIL-RB-PL)
Use
You can display specific request data from the archive. The table can be displayed using the Archive Information System, for example.
Note
The system can only find documents for which there is a suitable archive index.
Features
To display archived request data using the Archive Information System , you need the archive information structure /BEV4/PL01_1 (requests header), which
has been created on the basis of the SAP standard field catalog /BEV4/PL01_1 (message requests – header).
For more information about using archive information structures, see Using the Archive Information System .
1.5.10.2 Archiving Converted Request Table with Reporting
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1.5.10.2 Archiving Converted Request Table with Reporting
Period (SD-BIL-RB-PL)
Definition
The converted request table is archived and deleted using the archiving object /BEV4/PL02.
Use
Only archive the converted request table with reporting period data if it is not used in the Pendulum List Indirect Sales component.
Log (summary)
Log (detail)
Structure
Tables
Table Table name
/BEV4/PLDANFKON Converted Request Table with Reporting Period
Programs
Program Function
/BEV4/PLW02 Write
/BEV4/PLD02 Delete
Integration
Displaying archived converted request tables
To display archived converted request tables using the Archive Information System, you need an archive information structure created on the basis of the
following SAP standard field catalog: BEV4/PL02_1 (converted requests).
Use
When you schedule the write program, you must enter an existing variant or create a new one.The variant contains the selection criteria for the Converted
Request Table with Reporting Period that you want to archive.
Features
criteria.
You can use the following selection criteria under Converted Requests :
Reporting date
Sales organization
Distribution channel
Division
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Wholesaler
Object number
Customer
Material
External object number
External customer number
External article number
Request status
Confirmation received
The system only archives pendulum lists if the selection criteria under Converted Requests are within the selected interval.
The settings for the flow control, log options, and the note on the archiving run are options that are also valid for other archiving objects.For more information,
See also:
1.5.10.2.2 Displaying Archived Converted Request Tables (SD-
BIL-RB-PL)
Use
You can display a converted request table from the archive. The table can be displayed using the Archive Information System, for example.
Note
Features
To display an a rchived converted request table using the Archive Information System , you need the archive information structure BEV4/PL02_1 (converted
requests), which has been created on the basis of the SAP standard field catalog BEV4/PL02_1 (converted requests).
1.5.10.3 Archiving of Request Table with Reporting Period (SD-
BIL-RB-PL)
Definition
Request tables are archived and deleted using the archiving object /BEV4/PL03.
Use
Request tables are only archived if they are not used in the Pendulum List Indirect Sales component.
Log (summary)
Log (detail)
Structure
Tables
Table Table name
/BEV4/PLDANFMEL Request Table with Reporting Period
/BEV4/PLDANFZEIT Request Update
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Programs
Program Function
/BEV4/PLW03 Write
/BEV4/PLD03 Delete
Integration
Displaying archived request tables
To display archived request tables using the Archive Information System, you need an archive information structure created on the basis of the following SAP
standard field catalog: BEV4/PL03_1 (requests with reporting period).
Use
When you schedule the write program, you must enter an existing variant or create a new one.The variant contains the selection criteria for the Request Table
with Reporting Period that you want to archive.
Features
criteria.
You can use the following selection criteria under Requests with Reporting Period :
Reporting date
Sales organization
Division
Wholesaler
Object number
Customer
Material
Request status
The system only archives pendulum lists if the selection criteria under Requests with Reporting Period are within the selected interval.
The settings for the flow control, log options, and the note on the archiving run are options that are also valid for other archiving objects.For more information,
See also:
1.5.10.3.2 Displaying Archived Requests Table with Reporting
Period (SD-BIL-RB-PL)
Use
You can display a requests table with reporting period from the archive. The table can be displayed using the Archive Information System, for example.
Note
Features
To display an archived requests table with reporting period using the Archive Information System , you need the archive information structure BEV4/PL03_1
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(requests with reporting period), which has been created on the basis of the SAP standard field catalog BEV4/PL03_1 (requests with period).
1.5.10.4 Archiving of Logs for Pendulum List Sales (SD-BIL-RB-
PL)
Definition
Logs are archived and deleted using the archiving object /BEV4/PL04.
Use
Logs are only archived if they are not used in the Pendulum List Indirect Sales component.
Log (summary)
Log (detail)
Structure
Tables
Table Table name
/BEV4/PLPROT Logs for Pendulum List Sales (Master Data)
/BEV4/PLPROT_2 Log File with Error Messages
/BEV4/PLPROT_ALL Customers and Material Records
Programs
Program Function
/BEV4/PLW04 Write
/BEV4/PLD04 Delete
Integration
Displaying archived log for pendulum list sales
To display archived logs for pendulum list sales using the Archive Information System, you need an archive information structure created on the basis of the
following SAP standard field catalog: BEV4/PL04_1(logs for pendulum list sales).
Use
When you schedule the write program, you must enter an existing variant or create a new one.The variant contains the selection criteria for the Logs for
Pendulum List Sales that you want to archive.
Features
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criteria.
You can use the following selection criteria under Logs for Pendulum List Sales :
Transfer number
File name
Default path
Stored on
Time
Simulation
The system only archives pendulum lists if the selection criteria under Logs for Pendulum List Sales are within the selected interval.
The settings for the flow control, log options, and the note on the archiving run are options that are also valid for other archiving objects. For more information,
See also:
1.5.10.4.2 Displaying Archived Logs for Pendulum List Sales (SD-
BIL-RB-PL)
Use
You can display individual logs for pendulum list sales from the archive. The table can be displayed using the Archive Information System, for example.
Note
Features
To display archived logs for pendulum list sales using the Archive Information System , you need the archive information structure BEV4/PL04_1 (logs for
pendulum list sales), which has been created on the basis of the SAP standard field catalog BEV4/PL04_1 (logs for pendulum list sales).
1.6 Archiving Sales Activities (SD-CAS-SA)
Archiving object SD_VBKA for archiving sales activities.
Prerequisites
Before using the archiving object for the first time, you should check Application Customizing.
Structure
Tables
When you use the archiving object SD_VBKA, data is archived from the following tables:
Table Table name
NAST Message Status
VBFA Sales Document Flow
VBKA Sales Activities
VBPA Sales Document: Partner
VBUV Sales Document: Incompletion Log
Programs
The following archiving programs are delivered with SD_VBKA:
Program Function
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SDVBKAWR Write
SDVBKADL Delete
SDVBKARL Reload
You can use this archiving object with the SD_VBKA ILM object as part of SAP Information Lifecycle Management. In order to do so, you must activate the
use these actions to archive documents with the retention periods defined in the Information Retention Manager . You can also delete data that fulfills the
prerequisites.
The following fields for SD_VBKA are defined in the ILM policy and are visible when processing ILM policies (transaction IRMPOL):
Sales Activity Type for Sales Support (KTAAR)
Transaction Group (TRVOG)
Sales Office (VKBUR)
Call
To call sales activity archiving, go to the Sales Support Screen Environment Archive Documents. .
Alternatively, you can also call archive administration under Tools Administration Administration Archiving and enter object name .
Integration
Sales activities can be archived independently of other SD documents.
More Information
Sales Activities in the DRB (SD-CAS-SA)
Variant Settings for Archiving (SD-CAS-SA)
Variant Settings for Reloading (SD-CAS-SA)
1.6.1 Checks (SD-CAS-SA)
The following checks are carried out on a sales activity before it can be archived:
Residence time
Sales activity end date
Residence time
The residence time is set per sales activity type.
The system first checks whether the residence time set in Customizing for the sales activity has been exceeded. The residence time refers to the creation
date of the document.
Sales Activity End Date
You can have the system check whether the sales activity has expired (sales activity end-date)
You can make this setting in Customizing for Sales and Distribution under Data Transfer and Archiving Archiving Data .
1.6.2 Variant Settings for Archiving (SD-CAS-SA)
Use
You can set the archiving criteria in variant settings for archiving.
Features
SD_VBKA
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The following options are available.
Entry Fields
Document selection
Select the documents to be archived.
Checkboxes
Create archive
Select this option, if you want to create archive files.
Deletion program in test mode
If you do not want the archived data to be deleted automatically after the archive files have been created, select this option.
This option is ignored if the Write archive has been deactivated.
Issue log texts
Select this option if you need a detailed log.
Check flow
Select this option if you want to check the document flow.
See also:
Checks (SD-CAS-SA)
1.6.3 Variant Settings for Reloading (SD-CAS-SA)
Use
You can set the reloading criteria in variant settings for reloading.
Features
The following options are available.
Entry Fields
Document selection
Select the documents to be reloaded.
Checkboxes
Test run
Select this option if you only want to simulate reloading, to check possible errors, for example.
Issue log texts
If you need a detailed log, select this option.
See also:
Reloading an Archive
1.6.4 Application Customizing (SD-CAS-SA)
Use
In application Customizing, you can set the archiving requirements specific to sales activities.
Features
Sales organization
Sales activity type
Residence time (days)
You use these parameters to set the residence time for every combination of sales organization and sales activity type.
FORM routine number
If you have defined an additional check routine for a combination of sales organization and sales activity type, then you can enter the number of the check
routine here.
Call
To call application Customizing, go to Customizing for Sales and Distribution and select Data Transfer and Archiving Archiving data Archiving control
for sales documents .
Alternatively, you can call application Customizing as follows:
1. Logistics Sales and Distribution Sales support.
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2. Environment Archive documents
3. Customizing
4. Application-specific Customizing
See also:
Customizing
1.7 Archiving Agreements (SD-MD-AM)
Archiving object SD_AGREEM for archiving agreements and associated conditions in purchasing and sales.
The following agreements can be archived:
In sales
Rebate Agreement
Promotion
Sales Deal
In purchasing
Purchasing arrangement
The associated data, for example conditions, indexes, and texts, are also archived.
Structure
When you use the archiving object SD_AGREEM, data is archived from the following tables:
Table reference
Table Table name
EBOX Index of Settlement Documents for Subsequent Settlement (for purchasing
arrangements only)
EKBO Index of Docs. for Price Determ./Updating, Subsequent Sett. (for purchasing
arrangements only)
KONA Agreements
KONH Conditions (Header)
KONAIND Index: Groups of Conditions/Header Record Conditions
SDKONDARCH SD Archiving of Conditions: Object Structure for Condition Tables
WAKHIND Promotion header data IS-R: index table for conditions
The following archiving class is also archived:
Tables for Archiving Class CONDS
Functionality
The following functionality is available for SD_AGREEM:
Functionality/report assignment
Functionality Report
Archive RV130005
Delete RV130006
Reload RV130007
See also:
Variant Settings for Archiving (SD-MD-AM)
Variant Settings for Reloading (SD-MD-AM)
You can use this archiving object with the ILM object SD_AGREEM as part of SAP Information Lifecycle Management. In order to do so, you must activate the
The following fields for SD_AGREEM are defined in the ILM policy and are visible when processing ILM policies (transaction IRMPOL):
End of Validity Period (END_OF_VALIDITY)
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Rebate Agreement Type (ABTYP)
Agreement Type (BOART)
Purchasing Organization (EKORG)
Application (KAPPL)
Division (SPART)
Call
To call agreement archiving, go to the Sales Master Data Screen and Agreements Archiving Create Archive .
Alternatively, you can call archiving under Tools Administration and then Administration Data Archiving and enter object name .
Integration
Associated conditions may have already been archived when the condition records were archived.
More Information
1.7.1 Checks (SD-MD-AM)
The following checks are carried out on an agreement before it can be archived:
Archiving Key Date
Rebate agreement - Sales
Promotion
Sales deal
Purchasing arrangement
Archiving Key Date
Only agreements whose termination dates fall before the archiving key date are archived.
Only fully settled rebate agreements are taken into account. The archiving key date is also considered. Only fully settled agreements can be archived,
otherwise settlement with the customer would no longer be possible.
Promotion
With every promotion that is archived, all assigned sales deals are also archived. No key date check is made for the assigned sales deals. The validity
periods for a promotion and the assigned sales deals are generally identical.
Sales deal
Only sales deals that are not assigned to a promotion can be archived.
Purchasing Arrangement
Only fully settled purchasing agreements are taken into account. The archiving key date is also considered. Only fully settled arrangements can be archived,
otherwise settlement with the vendor would no longer be possible.
1.7.2 Variant Settings for Archiving (SD-MD-AM)
Use
You can set the archiving criteria in the variant settings for archiving.
Features
Comment for archiving run
In this field you can enter any text you like to identify your archiving runs. If you delete or evaluate the data for the archives created at a later point in time, the
existing archives are listed and you can find the respective archiving run again with the help of this text.
Program selections
Entry Fields
Agreement
Select the agreements to be archived.
Agreement type
SD_AGREEM
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Here you can enter one or more agreement types to be archived.
Agreements in Sales
Entry Fields
Sales organization
Division
Here you can restrict agreements by sales organization, distribution channel, and division.
Checkboxes
Promotion including assigned sales deals
Sales deals not assigned to promotions
Here you can choose which agreements are to be archived.
Agreements in Purchasing
Checkboxes
Vendor agreement
Here you can choose whether vendor agreements are to be archived in purchasing.
Sales quote
If you are working with settlement requests and sales quotes (for example, agency business), you can choose whether sales quotes are to be archived.
Entry Fields
Purchasing organization
Here you can restrict agreements by purchasing organization.
Sales organization
Division
Here you can restrict sales quotes by sales organization, distribution channel, and division.
Archiving Key Date
Entry Fields
Residence time
Here you can enter a residence time in days.
Key date
You can specify your own, alternative key date. In the standard system, the current date is proposed automatically as the key date.
Data for Document Creation
Checkboxes
Archiving as test run, no archive file will be created
Select this option if you do not want to create archive files.
Deletion program only as test run
If you do not want the archived data to be deleted automatically after the archive files have been created, select this option.
The system ignores this option if the option Archiving as test run, no archive file will be created is deactivated.
Create log for archiving run
See also:
Checks (SD-MD-AM)
Archiving Data
1.7.3 Variant Settings for Reloading (SD-MD-AM)
Use
Range of Functions
Program Restrictions
Entry Fields
Agreements
Select the agreements to be reloaded.
Agreement type
Here you can enter one or more agreement type to be reloading.
Agreements in Sales
Entry Fields
Sales organization
Distribution channel:
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Division
Here you can limit agreements according to sales organization, distribution channel, and division.
Checkboxes
Promotion incl. assigned sales deals
Sales deals without promotion assignment
Here you can choose which arrangements are to be reloaded.
Agreements in Purchasing
Checkboxes
Vendor agreements
Here you can choose whether vendor agreements are to be reloading in Purchasing.
Customer agreements
If you are working with settlement requests and customer agreements (for example, agency business), you can choose whether customer agreements are to
be reloaded.
Entry Fields
Purchasing organization
This is where you can restrict agreements by purchasing organization.
Sales organization
Distribution channel:
Division
Here you can limit customer agreements by sales organization, distribution channel, and division.
Parameters for the Program Run
Checkboxes
Test run, data not reloaded
Select this option if you only want to simulate reloading, to check possible errors, for example.
Include agreement data in log
See also:
Reloading an Archive
1.8 Archiving of Condition Records (SD-MD-CM)
Condition records are archived using archiving object SD_COND.
To call condition archiving, go to the Sales Master Data screen and choose Conditions Archiving Create Archive.
Alternatively, you can call archiving using Tools Administration Administration Data Archiving and enter object name SD_COND. Before using the
archiving object for the first time, you should check Application Customizing.
See also Application-Specific Customizing (SD-MD-CM)
Structure
Tables
With SD_COND, data from various tables is archived and deleted. To find out how to display the table names, see the application documentation for data
archiving under Data Archiving in the ABAP Application System Data Archiving with Archive Development Kit (ADK) Archive Administration Tables
and Archiving Objects . In addition, table entries are archived together with the condition data by means of the following archiving classes:
CHANGEDOCU
TEXT
Customer-Specific Tables
You can extend the archiving scope of SD_COND without modification with the aid of Business Add-In (BAdI) ARC_SD_COND_WRITE, which is integrated into
the write program.
Programs
The following programs are delivered with SD_COND:
Program Function
SD_COND_ARCH_WRITE Write
SD_COND_ARCH_DELETE Delete
SD_COND_ARCH_RELOAD Reload
Write Program
The write program supports the ADK interruption concept, that is, you can interrupt the write phase and continue at a later point. For more information, see the
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application documentation for data archiving under Data Archiving in the ABAP Application System Data Archiving with Archive Development Kit (ADK)
Archive Administration Interrupting and Continuing Archiving Sessions .
A compact log with information about the data processed is written in both the write and delete runs. Alternatively, you can enable the output of a detailed log
containing additional information. For more information, see Archive Administration Logs .
Logging Non-Archivable Data
During condition archiving, the detailed log provides a list of records that cannot be archived according to the archivability check. The reason for this is also
shown.
Reasons why a condition record cannot be archived:
The condition is still being used.
The deletion flag has not been set for the condition.
The residence time for the condition has not yet expired.
Customer-Specific Archivability Checks
You can extend the archivability check without modification with the aid of BAdI ARC_SD_COND_CHECK, which is integrated into the write program. For more
information about implementing BAdIs in archiving programs, see SAP Note 673030 .
Deletion Program
The standard variants SAP&PROD (production mode) and SAP&TEST (test mode) are delivered for the delete program.
You can use this archiving object with the SD_COND ILM object as part of SAP Information Lifecycle Management. In order to do so, you must activate the
The following fields for SD_COND are defined in the ILM policy and are visible when processing ILM policies (transaction IRMPOL):
End of Validity Period (END_OF_VALIDITY)
Application (KAPPL)
Condition Type (KSCHL)
Usage of the Condition Table (KVEWE)
You need the following authority object:
V_KONG_VWE Condition generation: Use and application of the condition table
See also:
Variant Settings for Reloading (SD-MD-CM)
Variant Settings for Writing (SD-MD-CM)
1.8.1 Variant Settings for Writing (SD-MD-CM)
When you schedule the write program, you need to enter an existing variant or create a new one. The variant contains the selection criteria for the condition
records that you want to archive.
Features
Conditions and Constraints
You can restrict the condition records to be archived in both the Conditions and Constraints frame in accordance with the following criteria:
Condition record no.
Number that uniquely identifies a condition record.
Application
Subdivides the usage of a condition (for example, pricing) in individual subareas (for example, sales & distribution or purchasing).
Condition Type
Used for various functions. For example, it can be used to define different discounts in pricing, different message types (such as order
acknowledgements or delivery notes) in message determination, or different search strategies in batch determination.
Table
A combination of particular fields which form the key of a condition record.
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Data archiving in sales and distribution (sd)

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