7+1 Techniques for Prioritizing Your Backlog
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How can you prioritize a backlog or features, or a portfolio of projects, to optimize value? This presentation describes seven techniques, plus one 'bonus' technique.
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7+1 Techniques for Prioritizing Your Backlog
- 1. 7 TECHNIQUES FOR PRIORITIZING FEATURES... OR PROJECTS
- 2. © 2018 2 Coaching and Training to raise your business agility to a new level. Brad Swanson www.agility11.com brad@agility11.com @bradswanson LinkedIn.com/in/bradswanson
- 3. DOT VOTING (MULTI-VOTING) ① Gather a representative group of stakeholders ② Each person gets N/3 votes (or N/4 if N > 20) ③ People may use more than 1 vote for 1 item © 2018 4 A B C D |||| || |||
- 4. RISK ANALYSIS © 2018 5 Value Risk LowimpactHighimpact Low probability High probability
- 5. BUSINESS VALUE GAME © 2018 6 $100 $200 $400 $800 ① Each person has cards representing relative value: $100, $200, $400, $800 ② Each person votes on his/her valuation for each item. Reveal all votes at the same time. ③ Discuss the rationale for the highest & lowest votes ④ Repeat voting + discussion 2-3 times ⑤ If no consensus, choose the majority or median
- 6. RETURN ON INVESTMENT © 2018 7 Item Value Estimated cost* ROI A 8 100 B 4 25 C 2 200 $100 $400 $800 *Cost may be measured in story points, dollars, or time
- 7. BUY A FEATURE® ① Each feature (project) has a cost (price) ② Each stakeholder gets a limited amount of money. ③ The total amount of money shared by all stakeholders is enough to buy only half the features ④ Stakeholders must negotiate to get features funded © 2018 8 Item Cost Contributions Total A $400 $190 B $250 $250✔︎ C $300 $260 www.innovationgames.com $20 $50$100 $10 $20 $20 $20 $100 $100 $50 $50 $20 $20 $50 $50 $50 $20 $50
- 8. COST OF DELAY PROFILE © 2018 9 time linear delaycost time fixed date delaycost time logarithmic delaycost time intangible delaycost
- 9. WEIGHTED SHORTEST JOB FIRST (WSJF) WSJF = Cost of Delay / duration Cost of Delay = Business and User Value + Time Criticality + Risk Reduction and/or Opportunity Enablement Ø Use a normalized, relative scale for each parameter Ø 100, 200, 400, 800 Ø 1, 2, 3, 5, 8, 13, 20 Ø Size can be used as a proxy for duration © 2018 10
- 11. RICE: REACH, IMPACT, CONFIDENCE, EFFORT RICE score = Reach X Impact X Confidence Effort Ø Reach = number of people or events per time period Ø Impact: relative value delivered Ø E.g. AARRR* Ø XL = 8, Large = 4, Medium = 2, Small = 1 Ø Confidence: % certainty about Reach, Impact & Effort Ø Effort: whatever units you use to measure effort * Acquisition, Activation, Revenue, Retention, Referral © 2018 12 https://hygger.io/blog/4-powerful-factors-rice-scoring-model/
- 12. BIZ VALUE GAME ACTIVITY Imagine we’re enhancing a Conference web site / app. “As a Conference participant, I want to…” A. Download presentations, so I can hold on to important ideas I learned at camp. B. Pay for my registration by check, so my company can directly pay for my registration C. Watch videos of each presentation, so I can learn even if I cannot attend live. D. Opt in to share my contact info, so I can stay in contact with other attendees. Instructions: (1) For each feature, vote 1,2,4, or 8 fingers 👆✌🤚 to indicate relative value. (2) Each person reveal vote at the same time. (3) Discuss high & low votes. (4) Re-vote 1 time. (5) Choose median. (6) Note your team’s vote for each A thru D. © 2018 13www.agility11.combrad@agility11.com
- 13. © 2018 14 Item Value Cost Cost of Delay (time criticality) Risk proba- bility Risk impact Risk reduc- tion Dot votes ROI =V/C WSJF Rank Order A 2 200 Low Med 100? B 4 400 Med Med 400? C 8 800 Med Low 200? D 1 100 Low Med 100? E 800 2 200 Low Low 0? F 100 1 200 Low Low 0? G 200 4 100 Med Low 100? H 400 8 800 Hi Hi 800? WSJF = (Value + TimeCriticality + RiskReduction) / duration [Cost is proxy for duration] www.agility11.combrad@agility11.com 3 votes per person for dot voting.
- 14. © 2018 16 Item Value Cost Cost of Delay (time criticality) Risk proba- bility Risk impact Risk reduc- tion Dot votes ROI =V/C WSJF Rank Order A 400 2 200 Low Med 100? 200 350 B 100 4 400 Med Med 400? 25 225 C 800 8 800 Med Low 200? 100 225 D 200 1 100 Low Med 100? 200 400 E 800 2 200 Low Low 0? 400 500 F 100 1 200 Low Low 0? 100 300 G 200 4 100 Med Low 100? 50 100 H 400 8 800 Hi Hi 800? 50 250 WSJF = (Value + TimeCriticality + RiskReduction) / duration [Cost is proxy for duration]
- 15. © 2018 17 Leadership Agility 360 Assessment Brad Swanson www.agility11.com brad@agility11.com @bradswanson LinkedIn.com/in/bradswanson Advance your Leadership skills to the next level! Contact me for details.