SlideShare a Scribd company logo
1 of 40
Download to read offline
9 Tips for Meetings that are Faster, More Fun, and More Focused
How LinkedIn Execs Run Meetings
Have you
ever felt
frustrated
during a
meeting?
cc:	
  Cubmundo	
  -­‐	
  h-ps://www.flickr.com/photos/55499300@N06	
  
The more senior you
become, the more time
you’ll spend in meetings.
cc:	
  Thomas	
  Hawk	
  -­‐	
  h-ps://www.flickr.com/photos/51035555243@N01	
  
Focused attention =
manager’s most important resource
Improving meetings =
massive opportunity to boost
productivity
cc:	
  Chris	
  Smith/Out	
  of	
  Chicago	
  -­‐	
  h-ps://www.flickr.com/photos/65315936@N00	
  
Great meetings include:
Thoughtful preparation and balanced discussion,
leading to a decision and commitment to action,
followed by execution thereafter.
cc:	
  InternaKonal	
  Railway	
  Summit	
  -­‐	
  h-ps://www.flickr.com/photos/129818214@N05	
  
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/92605333@N00	
  
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/92605333@N00	
  
1. Define the
meeting
success
criteria
cc:	
  GotCredit	
  -­‐	
  h-ps://www.flickr.com/photos/30576334@N05	
  
"This meeting will be a
success if..."
cc:	
  Pim	
  Fijneman	
  (finally	
  back)	
  -­‐	
  h-ps://www.flickr.com/photos/28193187@N06	
  
Example cover slide with meeting success criteria
Review the success criteria
to start and end every
meeting
cc:	
  clagnut	
  -­‐	
  h-ps://www.flickr.com/photos/27616775@N00	
  
2. Apply the
RAPID
framework to
focus on the
right people
cc:	
  ashraful	
  kadir	
  -­‐	
  h-ps://www.flickr.com/photos/46987892@N05	
  
The RAPID framework
Decide
Make the decision
– Commit the
organization
AgreeInput
Recommend
Perform
Provide input to a
recommendation
– views may or may
not be reflected in
final proposal
Formally agrees to a
decision
– views must be
reflected in final
proposal
Recommends a
decision or action
Accountable for
performing a
decision once made
At a minimum, invite the “R” (Recommender)
and the “D” (Decision-maker).
In most cases it makes sense to invite the
“A” (Agrees with recommendation) and the
“P” (Performer who executes the decision)
as well.
The “I” (offers Input) is generally optional.
3. Send pre-
read materials
the day
before.
cc:	
  nashworld	
  -­‐	
  h-ps://www.flickr.com/photos/28517410@N02	
  
Three benefits to sending materials in advance:
1. Optimize meeting time for discussion (vs. reading)
2. Surface questions/issues before the meeting
3. Prevents all-nighters for the presenters :)
cc:	
  kleneway1379	
  -­‐	
  h-ps://www.flickr.com/photos/21060335@N03	
  
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/92605333@N00	
  
4. Begin with
a silent read-
through —
never
present.cc:	
  Camera	
  Eye	
  Photography	
  -­‐	
  h-ps://www.flickr.com/photos/22605449@N06	
  
Most execs can read faster than you can voice
over the slides
Reserve first 5-10 mins. of meeting for read-
through
Call out 2-3 important slides if needed
cc:	
  mnadi	
  -­‐	
  h-ps://www.flickr.com/photos/22965089@N00	
  
5. Rely on as
few slides as
possible, and
use the
whiteboard
wisely.
cc:	
  jm3	
  -­‐	
  h-ps://www.flickr.com/photos/37996588780@N01	
  
For a one-hour meeting:
20 slides is max
(10-15 ideal)
cc:	
  Intrepidteacher	
  -­‐	
  h-ps://www.flickr.com/photos/54048808@N00	
  
The more slides you have,
the lower the likelihood that
any single slide is fully
understood
cc:	
  【J】	
  -­‐	
  h-ps://www.flickr.com/photos/25661863@N00	
  
Use the whiteboard
The energy shifts
from people talking
at each other…
To brainstorming
collectively toward
a common goal on
the whiteboard.
cc:	
  RobertFrancis	
  -­‐	
  h-ps://www.flickr.com/photos/57001982@N00	
  
6. Poll the
room using a
go-around.cc:	
  TonZ	
  -­‐	
  h-ps://www.flickr.com/photos/96947578@N00	
  
Create
balanced
discussion
cc:	
  diffendale	
  -­‐	
  h-ps://www.flickr.com/photos/7945858@N08	
  
How the "go-around" works
1.  Facilitator asks a basic question (e.g., 0-10
scale of how people are feeling, plus/minus
feedback on project)
2.  One-by-one, each person provides input
3.  Keep it focused on the go-around (no sidebar
conversations) and keep discussion tight (~1-2
min. per person)
4.  Ensure everyone has a chance to participate
and feels heard
cc:	
  Leo	
  Reynolds	
  -­‐	
  h-ps://www.flickr.com/photos/49968232@N00	
  
Have fun with the question
and the go-around!
cc:	
  D7eame	
  -­‐	
  h-ps://www.flickr.com/photos/55246612@N07	
  
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/92605333@N00	
  
7. Distribute
action items
and notes.
cc:	
  DonkeyHotey	
  -­‐	
  h-ps://www.flickr.com/photos/47422005@N04	
  
Distribute action items and notes
•  Notes: Keep it concise; not a play-by-play,
but rather a summary of key discussion
points
•  Action items: Specify owner of each, and
ensure deadlines to complete are clearly
stated
•  Ideal to send as soon as possible after
meeting to avoid staleness and ensure speed
of action
8. Cascade
relevant
information
to teams.
cc:	
  Nanagyei	
  -­‐	
  h-ps://www.flickr.com/photos/32876353@N04	
  
As a leader, you're
representing your team at
the meeting
cc:	
  VinothChandar	
  -­‐	
  h-ps://www.flickr.com/photos/44345361@N06	
  
Give your team context on the
outcome and next steps from the
meeting, as soon as possible -- it
will help them do their jobs better!
cc:	
  IntelFreePress	
  -­‐	
  h-ps://www.flickr.com/photos/54450095@N05	
  
9. Follow up
(keep your
word).cc:	
  iklash/	
  -­‐	
  h-ps://www.flickr.com/photos/48805491@N00	
  
Meetings are only as great as
the commitment they create
and the action they generate
So keep your word after the meeting,
and let the note-taker know you’ve
completed your action items to close
the feedback loop and help ensure
accountability.
cc:	
  Nanagyei	
  -­‐	
  h-ps://www.flickr.com/photos/32876353@N04	
  
In summary...
cc:	
  aresauburn™	
  -­‐	
  h-ps://www.flickr.com/photos/9993075@N06	
  
BEFORE THE MEETING
1. Define the
meeting success
criteria
2. Apply the RAPID
framework to
focus on the right
people
3. Send pre-read
materials the day
before
DURING THE MEETING
4. Begin with a
silent read-
through — never
present
5. Rely on as few
slides as possible,
and use the
whiteboard wisely
6. Poll the room
using a go-around
AFTER THE MEETING
7. Distribute
action items and
notes
8. Cascade
relevant
information to
teams
9. Follow up
(keep your
word)
Tips for Great Meetings
Want more?
Read my LinkedIn post!
Enjoy this presentation?
Share it with your network...
or better yet, during your
next meeting!
cc:	
  kylemac	
  -­‐	
  h-ps://www.flickr.com/photos/36002228@N00	
  

More Related Content

What's hot

Fostering right-startup-culture
Fostering right-startup-cultureFostering right-startup-culture
Fostering right-startup-cultureStartupsFM
 
Productivity Facts Every Employee Should Know
Productivity Facts Every Employee Should KnowProductivity Facts Every Employee Should Know
Productivity Facts Every Employee Should KnowRobert Half
 
My Top 10 slides on presentations
My Top 10 slides on presentationsMy Top 10 slides on presentations
My Top 10 slides on presentationsAlexei Kapterev
 
ICF Competency Nr 5: Active listening
ICF Competency Nr 5: Active listeningICF Competency Nr 5: Active listening
ICF Competency Nr 5: Active listeningPhilippe Bailleur
 
Visual guide to selling software as a service by @prezly
Visual guide to selling software as a service by @prezlyVisual guide to selling software as a service by @prezly
Visual guide to selling software as a service by @prezlyPrezly
 
Data Visualization Resource Guide (September 2014)
Data Visualization Resource Guide (September 2014)Data Visualization Resource Guide (September 2014)
Data Visualization Resource Guide (September 2014)Amanda Makulec
 
The Secrets of Delivering Impacftul Presentations #ImpactfulPrez
The Secrets of Delivering Impacftul Presentations #ImpactfulPrezThe Secrets of Delivering Impacftul Presentations #ImpactfulPrez
The Secrets of Delivering Impacftul Presentations #ImpactfulPrezHavain
 
Business-Communication-June-22-1.docx
Business-Communication-June-22-1.docxBusiness-Communication-June-22-1.docx
Business-Communication-June-22-1.docxsmumbahelp
 
How to give feedback to employees
How to give feedback to employeesHow to give feedback to employees
How to give feedback to employeesbusinesstopia
 
5 Point Checklist to Create Powerful Cover Slides
5 Point Checklist to Create Powerful Cover Slides5 Point Checklist to Create Powerful Cover Slides
5 Point Checklist to Create Powerful Cover Slides24Slides
 
Meeting Management
Meeting ManagementMeeting Management
Meeting Managementbucpunar
 

What's hot (20)

Fostering right-startup-culture
Fostering right-startup-cultureFostering right-startup-culture
Fostering right-startup-culture
 
How to Become a Better Speaker
How to Become a Better SpeakerHow to Become a Better Speaker
How to Become a Better Speaker
 
Your Sales Pitch Sucks!
Your Sales Pitch Sucks!Your Sales Pitch Sucks!
Your Sales Pitch Sucks!
 
Productivity Facts Every Employee Should Know
Productivity Facts Every Employee Should KnowProductivity Facts Every Employee Should Know
Productivity Facts Every Employee Should Know
 
Presentation types
Presentation typesPresentation types
Presentation types
 
My Top 10 slides on presentations
My Top 10 slides on presentationsMy Top 10 slides on presentations
My Top 10 slides on presentations
 
ICF Competency Nr 5: Active listening
ICF Competency Nr 5: Active listeningICF Competency Nr 5: Active listening
ICF Competency Nr 5: Active listening
 
Visual guide to selling software as a service by @prezly
Visual guide to selling software as a service by @prezlyVisual guide to selling software as a service by @prezly
Visual guide to selling software as a service by @prezly
 
Data Visualization Resource Guide (September 2014)
Data Visualization Resource Guide (September 2014)Data Visualization Resource Guide (September 2014)
Data Visualization Resource Guide (September 2014)
 
The Secrets of Delivering Impacftul Presentations #ImpactfulPrez
The Secrets of Delivering Impacftul Presentations #ImpactfulPrezThe Secrets of Delivering Impacftul Presentations #ImpactfulPrez
The Secrets of Delivering Impacftul Presentations #ImpactfulPrez
 
The ScrumButt Test
The ScrumButt TestThe ScrumButt Test
The ScrumButt Test
 
Business-Communication-June-22-1.docx
Business-Communication-June-22-1.docxBusiness-Communication-June-22-1.docx
Business-Communication-June-22-1.docx
 
Observability & Datadog
Observability & DatadogObservability & Datadog
Observability & Datadog
 
How to give feedback to employees
How to give feedback to employeesHow to give feedback to employees
How to give feedback to employees
 
Presentation skills training
Presentation skills trainingPresentation skills training
Presentation skills training
 
5 Point Checklist to Create Powerful Cover Slides
5 Point Checklist to Create Powerful Cover Slides5 Point Checklist to Create Powerful Cover Slides
5 Point Checklist to Create Powerful Cover Slides
 
Design sprint 2.0
Design sprint 2.0Design sprint 2.0
Design sprint 2.0
 
Meeting Management
Meeting ManagementMeeting Management
Meeting Management
 
Corporate Training Management
Corporate Training ManagementCorporate Training Management
Corporate Training Management
 
Trainers Training
Trainers TrainingTrainers Training
Trainers Training
 

Viewers also liked

Running effective meetings
Running effective meetingsRunning effective meetings
Running effective meetingsGoGetterPM
 
20 Best Inspiring Quotes on Leadership
20 Best Inspiring Quotes on Leadership20 Best Inspiring Quotes on Leadership
20 Best Inspiring Quotes on LeadershipOutplanr
 
9 things you need to do to build your dream team
9 things you need to do to build your dream team9 things you need to do to build your dream team
9 things you need to do to build your dream teamNaomi Simson
 
Being a Digital Leader... for College Students and Everyone
Being a Digital Leader... for College Students and EveryoneBeing a Digital Leader... for College Students and Everyone
Being a Digital Leader... for College Students and EveryonePaul Brown
 
Conducting Effective Meetings
Conducting Effective MeetingsConducting Effective Meetings
Conducting Effective MeetingsUbersoldat
 
How to Build the Perfect Team
 How to Build the Perfect Team How to Build the Perfect Team
How to Build the Perfect TeamWrike
 
Secrets to a Great Team
Secrets to a Great TeamSecrets to a Great Team
Secrets to a Great TeamElodie A.
 
Leader's Guide to Motivate People at Work
Leader's Guide to Motivate People at WorkLeader's Guide to Motivate People at Work
Leader's Guide to Motivate People at WorkWeekdone.com
 
LinkedIn’s Culture of Transformation
LinkedIn’s Culture of TransformationLinkedIn’s Culture of Transformation
LinkedIn’s Culture of TransformationPat Wadors
 
The Productivity Secret Of The Best Leaders
The Productivity Secret Of The Best LeadersThe Productivity Secret Of The Best Leaders
The Productivity Secret Of The Best LeadersOfficevibe
 
De eetclub en andere boek
De eetclub en andere boekDe eetclub en andere boek
De eetclub en andere boekPaula Berkhof
 
How to Become a Thought Leader in Your Niche
How to Become a Thought Leader in Your NicheHow to Become a Thought Leader in Your Niche
How to Become a Thought Leader in Your NicheLeslie Samuel
 
Linked in’s culture of transformation
Linked in’s culture of transformationLinked in’s culture of transformation
Linked in’s culture of transformationMaria Hardeman
 

Viewers also liked (18)

Running effective meetings
Running effective meetingsRunning effective meetings
Running effective meetings
 
20 Best Inspiring Quotes on Leadership
20 Best Inspiring Quotes on Leadership20 Best Inspiring Quotes on Leadership
20 Best Inspiring Quotes on Leadership
 
9 things you need to do to build your dream team
9 things you need to do to build your dream team9 things you need to do to build your dream team
9 things you need to do to build your dream team
 
Leadership matters
Leadership mattersLeadership matters
Leadership matters
 
Effective Meetings
Effective MeetingsEffective Meetings
Effective Meetings
 
Being a Digital Leader... for College Students and Everyone
Being a Digital Leader... for College Students and EveryoneBeing a Digital Leader... for College Students and Everyone
Being a Digital Leader... for College Students and Everyone
 
Conducting Effective Meetings
Conducting Effective MeetingsConducting Effective Meetings
Conducting Effective Meetings
 
Campus #culturecode
Campus #culturecodeCampus #culturecode
Campus #culturecode
 
How to Build the Perfect Team
 How to Build the Perfect Team How to Build the Perfect Team
How to Build the Perfect Team
 
The Hierarchy of Engagement
The Hierarchy of EngagementThe Hierarchy of Engagement
The Hierarchy of Engagement
 
Secrets to a Great Team
Secrets to a Great TeamSecrets to a Great Team
Secrets to a Great Team
 
Leader's Guide to Motivate People at Work
Leader's Guide to Motivate People at WorkLeader's Guide to Motivate People at Work
Leader's Guide to Motivate People at Work
 
LinkedIn’s Culture of Transformation
LinkedIn’s Culture of TransformationLinkedIn’s Culture of Transformation
LinkedIn’s Culture of Transformation
 
The Productivity Secret Of The Best Leaders
The Productivity Secret Of The Best LeadersThe Productivity Secret Of The Best Leaders
The Productivity Secret Of The Best Leaders
 
You Suck At PowerPoint! by @jessedee
You Suck At PowerPoint! by @jessedeeYou Suck At PowerPoint! by @jessedee
You Suck At PowerPoint! by @jessedee
 
De eetclub en andere boek
De eetclub en andere boekDe eetclub en andere boek
De eetclub en andere boek
 
How to Become a Thought Leader in Your Niche
How to Become a Thought Leader in Your NicheHow to Become a Thought Leader in Your Niche
How to Become a Thought Leader in Your Niche
 
Linked in’s culture of transformation
Linked in’s culture of transformationLinked in’s culture of transformation
Linked in’s culture of transformation
 

Similar to How LinkedIn Execs Run Meetings

Why You Need An Agenda For Every Meeting
Why You Need An Agenda For Every MeetingWhy You Need An Agenda For Every Meeting
Why You Need An Agenda For Every MeetingSatoshi Takano
 
Resume Writing Mastery - Humber College
Resume Writing Mastery - Humber CollegeResume Writing Mastery - Humber College
Resume Writing Mastery - Humber CollegeSatoshi Takano
 
Why your Agile Project will Fail (Software Dev Practices to Save it)
Why your Agile Project will Fail (Software Dev Practices to Save it)Why your Agile Project will Fail (Software Dev Practices to Save it)
Why your Agile Project will Fail (Software Dev Practices to Save it)Vibhor Mahajan
 
The 15 Step Process to Select a Document Management Vendor
The 15 Step Process to Select a Document Management Vendor   The 15 Step Process to Select a Document Management Vendor
The 15 Step Process to Select a Document Management Vendor Woodbury Consulting Partners
 
How to design meetings that your team will want to attend
How to design meetings that your team will want to attendHow to design meetings that your team will want to attend
How to design meetings that your team will want to attendSatoshi Takano
 
Enterprise +UX+Agile
Enterprise +UX+AgileEnterprise +UX+Agile
Enterprise +UX+AgileRebecca Baker
 
Enterprise, Agile, and UX: Making It Work Today, Tomorrow, and Beyond
Enterprise, Agile, and UX: Making It Work Today, Tomorrow, and BeyondEnterprise, Agile, and UX: Making It Work Today, Tomorrow, and Beyond
Enterprise, Agile, and UX: Making It Work Today, Tomorrow, and BeyondUXPA International
 
Nine key rules of Oracle Licensing
Nine key rules of Oracle LicensingNine key rules of Oracle Licensing
Nine key rules of Oracle LicensingKay Williams
 
SlideShare for your Personal and Company Brand
SlideShare for your Personal and Company Brand SlideShare for your Personal and Company Brand
SlideShare for your Personal and Company Brand Sandra Long
 
An entrepreneur's journey - the start up
An entrepreneur's journey - the start upAn entrepreneur's journey - the start up
An entrepreneur's journey - the start upJim Ferguson
 
Oracle licensing rules the 5 fatal mistakes
Oracle licensing rules   the 5 fatal mistakesOracle licensing rules   the 5 fatal mistakes
Oracle licensing rules the 5 fatal mistakesKay Williams
 
Customer Development for Technology Founders
Customer Development for Technology FoundersCustomer Development for Technology Founders
Customer Development for Technology FoundersAllan Caeg
 
Agile Gurugram 2016 | Conference | Why your Agile Project will fail? Softwar...
Agile Gurugram 2016 | Conference |  Why your Agile Project will fail? Softwar...Agile Gurugram 2016 | Conference |  Why your Agile Project will fail? Softwar...
Agile Gurugram 2016 | Conference | Why your Agile Project will fail? Softwar...AgileNetwork
 
Boost Conversions: Market Research Without Analytics or Approaching Anyone
Boost Conversions: Market Research Without Analytics or Approaching AnyoneBoost Conversions: Market Research Without Analytics or Approaching Anyone
Boost Conversions: Market Research Without Analytics or Approaching AnyoneAllan Caeg
 
ORCID @ Hong Kong Baptist University (C. Chan)
ORCID @ Hong Kong Baptist University (C. Chan)ORCID @ Hong Kong Baptist University (C. Chan)
ORCID @ Hong Kong Baptist University (C. Chan)ORCID, Inc
 
THESIS formatting for Honors
THESIS formatting for HonorsTHESIS formatting for Honors
THESIS formatting for HonorsTiffini Travis
 
Virtual assistant presentation
Virtual assistant presentationVirtual assistant presentation
Virtual assistant presentationAGAT2
 
How to achieve mind-blowing Content Marketing ROI
How to achieve mind-blowing Content Marketing ROIHow to achieve mind-blowing Content Marketing ROI
How to achieve mind-blowing Content Marketing ROIJeremy Cabral
 
Become a leader presentation deck Sep 2015
Become a leader presentation deck Sep 2015Become a leader presentation deck Sep 2015
Become a leader presentation deck Sep 2015Mike Bird
 

Similar to How LinkedIn Execs Run Meetings (20)

Why You Need An Agenda For Every Meeting
Why You Need An Agenda For Every MeetingWhy You Need An Agenda For Every Meeting
Why You Need An Agenda For Every Meeting
 
Resume Writing Mastery - Humber College
Resume Writing Mastery - Humber CollegeResume Writing Mastery - Humber College
Resume Writing Mastery - Humber College
 
Why your Agile Project will Fail (Software Dev Practices to Save it)
Why your Agile Project will Fail (Software Dev Practices to Save it)Why your Agile Project will Fail (Software Dev Practices to Save it)
Why your Agile Project will Fail (Software Dev Practices to Save it)
 
The 15 Step Process to Select a Document Management Vendor
The 15 Step Process to Select a Document Management Vendor   The 15 Step Process to Select a Document Management Vendor
The 15 Step Process to Select a Document Management Vendor
 
How to design meetings that your team will want to attend
How to design meetings that your team will want to attendHow to design meetings that your team will want to attend
How to design meetings that your team will want to attend
 
Enterprise +UX+Agile
Enterprise +UX+AgileEnterprise +UX+Agile
Enterprise +UX+Agile
 
Enterprise, Agile, and UX: Making It Work Today, Tomorrow, and Beyond
Enterprise, Agile, and UX: Making It Work Today, Tomorrow, and BeyondEnterprise, Agile, and UX: Making It Work Today, Tomorrow, and Beyond
Enterprise, Agile, and UX: Making It Work Today, Tomorrow, and Beyond
 
Nine key rules of Oracle Licensing
Nine key rules of Oracle LicensingNine key rules of Oracle Licensing
Nine key rules of Oracle Licensing
 
SlideShare for your Personal and Company Brand
SlideShare for your Personal and Company Brand SlideShare for your Personal and Company Brand
SlideShare for your Personal and Company Brand
 
An entrepreneur's journey - the start up
An entrepreneur's journey - the start upAn entrepreneur's journey - the start up
An entrepreneur's journey - the start up
 
Oracle licensing rules the 5 fatal mistakes
Oracle licensing rules   the 5 fatal mistakesOracle licensing rules   the 5 fatal mistakes
Oracle licensing rules the 5 fatal mistakes
 
Customer Development for Technology Founders
Customer Development for Technology FoundersCustomer Development for Technology Founders
Customer Development for Technology Founders
 
Agile Gurugram 2016 | Conference | Why your Agile Project will fail? Softwar...
Agile Gurugram 2016 | Conference |  Why your Agile Project will fail? Softwar...Agile Gurugram 2016 | Conference |  Why your Agile Project will fail? Softwar...
Agile Gurugram 2016 | Conference | Why your Agile Project will fail? Softwar...
 
Boost Conversions: Market Research Without Analytics or Approaching Anyone
Boost Conversions: Market Research Without Analytics or Approaching AnyoneBoost Conversions: Market Research Without Analytics or Approaching Anyone
Boost Conversions: Market Research Without Analytics or Approaching Anyone
 
ORCID @ Hong Kong Baptist University (C. Chan)
ORCID @ Hong Kong Baptist University (C. Chan)ORCID @ Hong Kong Baptist University (C. Chan)
ORCID @ Hong Kong Baptist University (C. Chan)
 
THESIS formatting for Honors
THESIS formatting for HonorsTHESIS formatting for Honors
THESIS formatting for Honors
 
Virtual assistant presentation
Virtual assistant presentationVirtual assistant presentation
Virtual assistant presentation
 
How to achieve mind-blowing Content Marketing ROI
How to achieve mind-blowing Content Marketing ROIHow to achieve mind-blowing Content Marketing ROI
How to achieve mind-blowing Content Marketing ROI
 
Sprint execution standup-taskboard
Sprint execution standup-taskboardSprint execution standup-taskboard
Sprint execution standup-taskboard
 
Become a leader presentation deck Sep 2015
Become a leader presentation deck Sep 2015Become a leader presentation deck Sep 2015
Become a leader presentation deck Sep 2015
 

Recently uploaded

Tackling Fake Agility w/ Johanna Rothman
Tackling Fake Agility w/ Johanna RothmanTackling Fake Agility w/ Johanna Rothman
Tackling Fake Agility w/ Johanna RothmanStefan Wolpers
 
ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...
ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...
ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...AgileNetwork
 
The Role of Fishbone Diagram in Analyzing Cause and Effect
The Role of Fishbone Diagram in Analyzing Cause and EffectThe Role of Fishbone Diagram in Analyzing Cause and Effect
The Role of Fishbone Diagram in Analyzing Cause and EffectCIToolkit
 
Improving Operations through Observation and Gemba Walks
Improving Operations through Observation and Gemba WalksImproving Operations through Observation and Gemba Walks
Improving Operations through Observation and Gemba WalksCIToolkit
 
An Important Step Toward Process Improvement
An Important Step Toward Process ImprovementAn Important Step Toward Process Improvement
An Important Step Toward Process ImprovementCIToolkit
 
Value Stream Map: A Visual Approach to Process Optimization
Value Stream Map: A Visual Approach to Process OptimizationValue Stream Map: A Visual Approach to Process Optimization
Value Stream Map: A Visual Approach to Process OptimizationCIToolkit
 
HR for Non HR_Learning and Development.
HR for Non HR_Learning  and Development.HR for Non HR_Learning  and Development.
HR for Non HR_Learning and Development.azischin
 
How the Heck do you Teach Level Design? Educating in the Studio
How the Heck do you Teach Level Design? Educating in the StudioHow the Heck do you Teach Level Design? Educating in the Studio
How the Heck do you Teach Level Design? Educating in the StudioChristopher Totten
 
Making Sense of Multiple Ideas with Affinity Diagrams
Making Sense of Multiple Ideas with Affinity DiagramsMaking Sense of Multiple Ideas with Affinity Diagrams
Making Sense of Multiple Ideas with Affinity DiagramsCIToolkit
 
Test_document_upload_SQL_minimum_fourteen
Test_document_upload_SQL_minimum_fourteenTest_document_upload_SQL_minimum_fourteen
Test_document_upload_SQL_minimum_fourteenolgaz9
 
Roadway to GDSC- Session 1 Powerpoint Presentation
Roadway to GDSC- Session 1 Powerpoint PresentationRoadway to GDSC- Session 1 Powerpoint Presentation
Roadway to GDSC- Session 1 Powerpoint Presentationgdscghrcem
 
Forget Fiverr : Fractional Employment the ins and outs
Forget Fiverr : Fractional Employment the ins and outsForget Fiverr : Fractional Employment the ins and outs
Forget Fiverr : Fractional Employment the ins and outsStephan Koning
 
Organizations in a Future with Generative AI
Organizations in a Future with Generative AIOrganizations in a Future with Generative AI
Organizations in a Future with Generative AIKye Andersson
 
Analyzing and Monitoring Processes through Time Value Mapping
Analyzing and Monitoring Processes through Time Value MappingAnalyzing and Monitoring Processes through Time Value Mapping
Analyzing and Monitoring Processes through Time Value MappingCIToolkit
 
Empowering Resilience & Strategic Growth: Insights for Emerging Leaders
Empowering Resilience & Strategic Growth: Insights for Emerging LeadersEmpowering Resilience & Strategic Growth: Insights for Emerging Leaders
Empowering Resilience & Strategic Growth: Insights for Emerging LeadersMahmoud Rabie
 
Performance Management Notes for MBA Students
Performance Management Notes for MBA StudentsPerformance Management Notes for MBA Students
Performance Management Notes for MBA StudentsManickam Gajapathy
 
What is 5S principles of trainers for training institutions.pdf
What is 5S principles of trainers for training institutions.pdfWhat is 5S principles of trainers for training institutions.pdf
What is 5S principles of trainers for training institutions.pdfBALASUNDARESAN M
 
From Command Line to Reporting Line: The Diary of a First-Time EM
From Command Line to Reporting Line: The Diary of a First-Time EMFrom Command Line to Reporting Line: The Diary of a First-Time EM
From Command Line to Reporting Line: The Diary of a First-Time EMGloria Chow
 
Applying the PDCA Cycle: A Blueprint for Continuous Improvement
Applying the PDCA Cycle: A Blueprint for Continuous ImprovementApplying the PDCA Cycle: A Blueprint for Continuous Improvement
Applying the PDCA Cycle: A Blueprint for Continuous ImprovementCIToolkit
 

Recently uploaded (20)

Tackling Fake Agility w/ Johanna Rothman
Tackling Fake Agility w/ Johanna RothmanTackling Fake Agility w/ Johanna Rothman
Tackling Fake Agility w/ Johanna Rothman
 
ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...
ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...
ANIn Coimbatore March 2024 | Agile & AI in Project Management by Dhilipkumar ...
 
The Role of Fishbone Diagram in Analyzing Cause and Effect
The Role of Fishbone Diagram in Analyzing Cause and EffectThe Role of Fishbone Diagram in Analyzing Cause and Effect
The Role of Fishbone Diagram in Analyzing Cause and Effect
 
Improving Operations through Observation and Gemba Walks
Improving Operations through Observation and Gemba WalksImproving Operations through Observation and Gemba Walks
Improving Operations through Observation and Gemba Walks
 
An Important Step Toward Process Improvement
An Important Step Toward Process ImprovementAn Important Step Toward Process Improvement
An Important Step Toward Process Improvement
 
Capacity2 - Briefing and Facilitation training slides
Capacity2 - Briefing and Facilitation training slidesCapacity2 - Briefing and Facilitation training slides
Capacity2 - Briefing and Facilitation training slides
 
Value Stream Map: A Visual Approach to Process Optimization
Value Stream Map: A Visual Approach to Process OptimizationValue Stream Map: A Visual Approach to Process Optimization
Value Stream Map: A Visual Approach to Process Optimization
 
HR for Non HR_Learning and Development.
HR for Non HR_Learning  and Development.HR for Non HR_Learning  and Development.
HR for Non HR_Learning and Development.
 
How the Heck do you Teach Level Design? Educating in the Studio
How the Heck do you Teach Level Design? Educating in the StudioHow the Heck do you Teach Level Design? Educating in the Studio
How the Heck do you Teach Level Design? Educating in the Studio
 
Making Sense of Multiple Ideas with Affinity Diagrams
Making Sense of Multiple Ideas with Affinity DiagramsMaking Sense of Multiple Ideas with Affinity Diagrams
Making Sense of Multiple Ideas with Affinity Diagrams
 
Test_document_upload_SQL_minimum_fourteen
Test_document_upload_SQL_minimum_fourteenTest_document_upload_SQL_minimum_fourteen
Test_document_upload_SQL_minimum_fourteen
 
Roadway to GDSC- Session 1 Powerpoint Presentation
Roadway to GDSC- Session 1 Powerpoint PresentationRoadway to GDSC- Session 1 Powerpoint Presentation
Roadway to GDSC- Session 1 Powerpoint Presentation
 
Forget Fiverr : Fractional Employment the ins and outs
Forget Fiverr : Fractional Employment the ins and outsForget Fiverr : Fractional Employment the ins and outs
Forget Fiverr : Fractional Employment the ins and outs
 
Organizations in a Future with Generative AI
Organizations in a Future with Generative AIOrganizations in a Future with Generative AI
Organizations in a Future with Generative AI
 
Analyzing and Monitoring Processes through Time Value Mapping
Analyzing and Monitoring Processes through Time Value MappingAnalyzing and Monitoring Processes through Time Value Mapping
Analyzing and Monitoring Processes through Time Value Mapping
 
Empowering Resilience & Strategic Growth: Insights for Emerging Leaders
Empowering Resilience & Strategic Growth: Insights for Emerging LeadersEmpowering Resilience & Strategic Growth: Insights for Emerging Leaders
Empowering Resilience & Strategic Growth: Insights for Emerging Leaders
 
Performance Management Notes for MBA Students
Performance Management Notes for MBA StudentsPerformance Management Notes for MBA Students
Performance Management Notes for MBA Students
 
What is 5S principles of trainers for training institutions.pdf
What is 5S principles of trainers for training institutions.pdfWhat is 5S principles of trainers for training institutions.pdf
What is 5S principles of trainers for training institutions.pdf
 
From Command Line to Reporting Line: The Diary of a First-Time EM
From Command Line to Reporting Line: The Diary of a First-Time EMFrom Command Line to Reporting Line: The Diary of a First-Time EM
From Command Line to Reporting Line: The Diary of a First-Time EM
 
Applying the PDCA Cycle: A Blueprint for Continuous Improvement
Applying the PDCA Cycle: A Blueprint for Continuous ImprovementApplying the PDCA Cycle: A Blueprint for Continuous Improvement
Applying the PDCA Cycle: A Blueprint for Continuous Improvement
 

How LinkedIn Execs Run Meetings

  • 1. 9 Tips for Meetings that are Faster, More Fun, and More Focused How LinkedIn Execs Run Meetings
  • 2. Have you ever felt frustrated during a meeting? cc:  Cubmundo  -­‐  h-ps://www.flickr.com/photos/55499300@N06  
  • 3. The more senior you become, the more time you’ll spend in meetings. cc:  Thomas  Hawk  -­‐  h-ps://www.flickr.com/photos/51035555243@N01  
  • 4. Focused attention = manager’s most important resource Improving meetings = massive opportunity to boost productivity cc:  Chris  Smith/Out  of  Chicago  -­‐  h-ps://www.flickr.com/photos/65315936@N00  
  • 5. Great meetings include: Thoughtful preparation and balanced discussion, leading to a decision and commitment to action, followed by execution thereafter. cc:  InternaKonal  Railway  Summit  -­‐  h-ps://www.flickr.com/photos/129818214@N05  
  • 6. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  • 7. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  • 8. 1. Define the meeting success criteria cc:  GotCredit  -­‐  h-ps://www.flickr.com/photos/30576334@N05  
  • 9. "This meeting will be a success if..." cc:  Pim  Fijneman  (finally  back)  -­‐  h-ps://www.flickr.com/photos/28193187@N06  
  • 10. Example cover slide with meeting success criteria
  • 11. Review the success criteria to start and end every meeting cc:  clagnut  -­‐  h-ps://www.flickr.com/photos/27616775@N00  
  • 12. 2. Apply the RAPID framework to focus on the right people cc:  ashraful  kadir  -­‐  h-ps://www.flickr.com/photos/46987892@N05  
  • 13. The RAPID framework Decide Make the decision – Commit the organization AgreeInput Recommend Perform Provide input to a recommendation – views may or may not be reflected in final proposal Formally agrees to a decision – views must be reflected in final proposal Recommends a decision or action Accountable for performing a decision once made
  • 14. At a minimum, invite the “R” (Recommender) and the “D” (Decision-maker). In most cases it makes sense to invite the “A” (Agrees with recommendation) and the “P” (Performer who executes the decision) as well. The “I” (offers Input) is generally optional.
  • 15. 3. Send pre- read materials the day before. cc:  nashworld  -­‐  h-ps://www.flickr.com/photos/28517410@N02  
  • 16. Three benefits to sending materials in advance: 1. Optimize meeting time for discussion (vs. reading) 2. Surface questions/issues before the meeting 3. Prevents all-nighters for the presenters :) cc:  kleneway1379  -­‐  h-ps://www.flickr.com/photos/21060335@N03  
  • 17. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  • 18. 4. Begin with a silent read- through — never present.cc:  Camera  Eye  Photography  -­‐  h-ps://www.flickr.com/photos/22605449@N06  
  • 19. Most execs can read faster than you can voice over the slides Reserve first 5-10 mins. of meeting for read- through Call out 2-3 important slides if needed cc:  mnadi  -­‐  h-ps://www.flickr.com/photos/22965089@N00  
  • 20. 5. Rely on as few slides as possible, and use the whiteboard wisely. cc:  jm3  -­‐  h-ps://www.flickr.com/photos/37996588780@N01  
  • 21. For a one-hour meeting: 20 slides is max (10-15 ideal) cc:  Intrepidteacher  -­‐  h-ps://www.flickr.com/photos/54048808@N00  
  • 22. The more slides you have, the lower the likelihood that any single slide is fully understood cc:  【J】  -­‐  h-ps://www.flickr.com/photos/25661863@N00  
  • 23. Use the whiteboard The energy shifts from people talking at each other… To brainstorming collectively toward a common goal on the whiteboard. cc:  RobertFrancis  -­‐  h-ps://www.flickr.com/photos/57001982@N00  
  • 24. 6. Poll the room using a go-around.cc:  TonZ  -­‐  h-ps://www.flickr.com/photos/96947578@N00  
  • 25. Create balanced discussion cc:  diffendale  -­‐  h-ps://www.flickr.com/photos/7945858@N08  
  • 26. How the "go-around" works 1.  Facilitator asks a basic question (e.g., 0-10 scale of how people are feeling, plus/minus feedback on project) 2.  One-by-one, each person provides input 3.  Keep it focused on the go-around (no sidebar conversations) and keep discussion tight (~1-2 min. per person) 4.  Ensure everyone has a chance to participate and feels heard cc:  Leo  Reynolds  -­‐  h-ps://www.flickr.com/photos/49968232@N00  
  • 27. Have fun with the question and the go-around! cc:  D7eame  -­‐  h-ps://www.flickr.com/photos/55246612@N07  
  • 28. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  • 29. 7. Distribute action items and notes. cc:  DonkeyHotey  -­‐  h-ps://www.flickr.com/photos/47422005@N04  
  • 30. Distribute action items and notes •  Notes: Keep it concise; not a play-by-play, but rather a summary of key discussion points •  Action items: Specify owner of each, and ensure deadlines to complete are clearly stated •  Ideal to send as soon as possible after meeting to avoid staleness and ensure speed of action
  • 31. 8. Cascade relevant information to teams. cc:  Nanagyei  -­‐  h-ps://www.flickr.com/photos/32876353@N04  
  • 32. As a leader, you're representing your team at the meeting cc:  VinothChandar  -­‐  h-ps://www.flickr.com/photos/44345361@N06  
  • 33. Give your team context on the outcome and next steps from the meeting, as soon as possible -- it will help them do their jobs better! cc:  IntelFreePress  -­‐  h-ps://www.flickr.com/photos/54450095@N05  
  • 34. 9. Follow up (keep your word).cc:  iklash/  -­‐  h-ps://www.flickr.com/photos/48805491@N00  
  • 35. Meetings are only as great as the commitment they create and the action they generate
  • 36. So keep your word after the meeting, and let the note-taker know you’ve completed your action items to close the feedback loop and help ensure accountability. cc:  Nanagyei  -­‐  h-ps://www.flickr.com/photos/32876353@N04  
  • 37. In summary... cc:  aresauburn™  -­‐  h-ps://www.flickr.com/photos/9993075@N06  
  • 38. BEFORE THE MEETING 1. Define the meeting success criteria 2. Apply the RAPID framework to focus on the right people 3. Send pre-read materials the day before DURING THE MEETING 4. Begin with a silent read- through — never present 5. Rely on as few slides as possible, and use the whiteboard wisely 6. Poll the room using a go-around AFTER THE MEETING 7. Distribute action items and notes 8. Cascade relevant information to teams 9. Follow up (keep your word) Tips for Great Meetings
  • 39. Want more? Read my LinkedIn post!
  • 40. Enjoy this presentation? Share it with your network... or better yet, during your next meeting! cc:  kylemac  -­‐  h-ps://www.flickr.com/photos/36002228@N00