This document provides an agenda and information for a fall 2012 head tutor training session for America Reads/America Counts at Duke University. It includes introductions of ARAC staff, an overview of the schools served, policies and procedures covered in the handbook, details about office hours, the transition to online applications, time sheets, team meetings, evaluations, reflection logs, head tutor meetings, goals and fears exercise, literacy simulation, and dates for new tutor applications and trainings.

1. America Reads/America
Counts
at
Duke University
FA L L 2 0 1 2 H E A D T U T O R T R A I N I N G

2. INTRODUCTIONS
TRAINING AGENDA
HANDOUTS
OVERVIEW OF SCHOOL

3. ARAC STAFF: GIRIJA
MAHAJAN
Bronx Writing Academy
Duke University

4. ARAC STAFF: BRITTANY
KEATON

5. ARAC STAFF: PATRICIA NOBLES

6. TELEPHONE PICTIONARY
Each person will get a stack of 10 index
cards.
On the top index card write a sentence or
phrase.
Ex: “People love cheese.”
When I say PASS you will then pass your
stack of index cards to your left.

7. On the back of the index card draw a
picture of the phrase you have in front
of you.
Ex:
Pass index card stack to your left again
with picture facing up. On blank index
card write what you think the picture is
saying.

8. We will keep going till you get back to
your original statement.
DO NOT LOOK AT ORIGINAL
STATEMENT
Remember when writing statement
always use new card. Pictures go on
back of used card.

9. SCHOOLS WE SERVE
 Central Park School for
Ten schools in the Children
Duke-Durham  Durham School of the Arts
Neighborhood  E.K. Powe Elementary*
Partnership  Forest View Elementary*
 George Watts Montessori
 Immaculata Catholic
School*
 Lakewood Elementary*
 Maureen Joy Charter
School
 Morehead Montessori
 Rogers –Herr Middle
* have after school programs

10. HANDBOOK
• Read through and sign contract
• Policies included
• Also packet with calendars
•Fill-in tutoring schedules

11. OFFICE HOURS
SHIFT TO
ONLINE
TEAM
SELECTION
TEAM

12. OFFICE HOURS
Girija
2nd Thursday of the Month
10:30am-12:30pm
Joe Van Gogh
Brittany
3rd Tuesday of the Month
10:00am-12:00pm
Alpine Bagels

13. SHIFT TO ONLINE
• New Tutor and Returner Applications
Now Online
• Head Tutor Applications in Spring
• Teacher Requests for Tutors Now Online

15. TIME
SHEET
Needs to be
signed by
teacher

16. TEAM MEETINGS
• Site Specific Teams
• Each Head Tutor will have a group of
approximately 10 tutors
• Hour long meeting once a month
• Each month meetings also held by
Girija and/or Brittany that are more
skills based.

17. PRE-PLANNING

18. TUTOR EVALUATIONS OF
TEAM MEETINGS
• Tutors complete evaluation at the end of
the team meeting
• Do not have them put their name
• After collecting the evaluations they will
be used in a post evaluation that you
complete

20. POST MEETING
EVALUATION

21. REFLECTION LOGS
• Qualtrics instead of tutor portal
• Brittany will now check logs and
respond
• Bi-weekly instead of weekly
• Your job to remind tutors to complete
logs!

23. HEAD TUTOR MEETINGS
• Once a semester
• Hour long meeting
• Led by Brittany
• Support you as a head tutor
• Provide resources for you to use with
your tutors

24. GOALS AND FEARS
• Write down one goal you have for your
year as a Head Tutor with ARAC.
• Write down one fear you have for your
year as a Head Tutor with ARAC.
• Be honest and specific!
• When you are done place it in basket at
front of the room.

25. GROUP BREAKOUT
• What makes an effective Head Tutor? (at
least 3 characteristics or actions)
• How to run effective team meetings? (at
least 3 tips)
• Incorporate into how to transform fears
into being an effective leader!
• Incorporate how goals will be achieved!

26. LITERACY
S I M U L AT I O N
NANCY COX

27. LITERACY/MATH SIMULATION
• Follow directions on your hand-out.
• You will have 5-minutes to complete your
assignment.
• If you need help raise your hand.
• No talking!

28. NANCY COX
DURHAM PUBLIC SCHOOLS
BOARD MEMBER

29. Sept 10th- Final Deadline for new applicants
Sept 14th- Last day of interviews
Sept 17th- Head Tutors can begin tutoring
Sept 18th & Sept 19th - 3-5pm, 5-7pm
Returners’ Training
Sept 19th- New Tutors Notified
Sept 26th- Sign up Times Due
Sept 29th- New Tutor Training
October 1st- Everyone begins tutoring
DATES

30. REMINDER! DRESS CODE
FOR SCHOOLS
No tank tops
No flip flops
No hats
No short skirts or shorts

31. QUESTIONS