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Project Management Tips & Lessons Learned

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Bruce Gay, PMP
Bruce Gay, PMP

Project Management Tips & Lessons Learned for individuals working in Healthcare IT.

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Project Management Tips & Lessons Learned January 25, 2017 Bruce Gay, PMP Twitter: @brucegay 1
Spend time up front to identify stakeholders & the “Project Champion” 2
3 Use a Scope Document to ensure everyone has a clear definition of the project
4 Have your “Project Champion” sign off the Scope Document at the start
Create a Communication Plan to manage stakeholder interactions 5 Stakeholder /Audience Objective Activity / Channel / Tools Frequency Owner(s) Steve Shapiro, Exec VP Provide regular email updates (executive status, escalations) Email updates ad hoc Dr. Shrestha Imaging Leadership Council (ILC) Provide brief updates / good news on the NGI program Power Point presentation at meeting monthly Dr. Deible, Chandra Holback, Victoria Barnosky NGI Implementation Oversight Joe Butler, Dr. J. Sumkin, Dr. M. Zuley, Dr., M. Tublin, Laura Gailey Moul Regular progress updates and status against goals set forth by Steering Committee Power Point presentation at meeting Monthly or bi-weekly Dr. Deible, Karen Light Radiology Leadership (Quart.) Dr. J. Sumkin, Dr. M. Zuley, Dr., M. Tublin, Laura Gailey Moul Provide progress updates Power Point Presentation and system demos at meeting Quarterly Dr. Deible, Brian Kolowitz, Chandra Holback, Bruce Gay Radiology Division Chiefs Provide updates on key activities, also topics like RSNA Power Point presentation at meeting Monthly, Dr. Deible Dr. Mitch Tublin Discuss program progress and priorities, both tactical and operational Face-to-face meeting, interactive discussion monthly meeting NGI Team - TBD, Dr. Deible Operational Owner(s) Laura Gailey Moul, TBD Coordination, status progress, and escalation point Face-to-face meeting ad hoc (TBD) Dr. Deible, Karen Light, Chandra Holback, Bruce Gay
6 Take time to do project planning
Stay focused on dependencies and their impacts on milestones 7
Empathy and listening is key 8
Teams do not communicate well 9
Escalation is a powerful tool 10
11 Remain vigilant of scope creep
12 Make sure everything on your project plan has an owner
Thank You Q & A Bruce Gay, PMP Twitter: @brucegay 13

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Project Management Tips & Lessons Learned

  • 1. Project Management Tips & Lessons Learned January 25, 2017 Bruce Gay, PMP Twitter: @brucegay 1
  • 2. Spend time up front to identify stakeholders & the “Project Champion” 2
  • 3. 3 Use a Scope Document to ensure everyone has a clear definition of the project
  • 4. 4 Have your “Project Champion” sign off the Scope Document at the start
  • 5. Create a Communication Plan to manage stakeholder interactions 5 Stakeholder /Audience Objective Activity / Channel / Tools Frequency Owner(s) Steve Shapiro, Exec VP Provide regular email updates (executive status, escalations) Email updates ad hoc Dr. Shrestha Imaging Leadership Council (ILC) Provide brief updates / good news on the NGI program Power Point presentation at meeting monthly Dr. Deible, Chandra Holback, Victoria Barnosky NGI Implementation Oversight Joe Butler, Dr. J. Sumkin, Dr. M. Zuley, Dr., M. Tublin, Laura Gailey Moul Regular progress updates and status against goals set forth by Steering Committee Power Point presentation at meeting Monthly or bi-weekly Dr. Deible, Karen Light Radiology Leadership (Quart.) Dr. J. Sumkin, Dr. M. Zuley, Dr., M. Tublin, Laura Gailey Moul Provide progress updates Power Point Presentation and system demos at meeting Quarterly Dr. Deible, Brian Kolowitz, Chandra Holback, Bruce Gay Radiology Division Chiefs Provide updates on key activities, also topics like RSNA Power Point presentation at meeting Monthly, Dr. Deible Dr. Mitch Tublin Discuss program progress and priorities, both tactical and operational Face-to-face meeting, interactive discussion monthly meeting NGI Team - TBD, Dr. Deible Operational Owner(s) Laura Gailey Moul, TBD Coordination, status progress, and escalation point Face-to-face meeting ad hoc (TBD) Dr. Deible, Karen Light, Chandra Holback, Bruce Gay
  • 6. 6 Take time to do project planning
  • 7. Stay focused on dependencies and their impacts on milestones 7
  • 11. 11 Remain vigilant of scope creep
  • 12. 12 Make sure everything on your project plan has an owner
  • 13. Thank You Q & A Bruce Gay, PMP Twitter: @brucegay 13