BPM-Xchange™ – Solution Overview

BPM-Xchange™ – Solution Overview
Provide leading technologies for
continuous process management

Providing continuous process management
Saving costs and increasing productivity

1 Process management challenges

2 Use-cases and business opportunities

3 Enhancing Microsoft® Visio® for process management analysis

4 Collaboration services using Microsoft® SharePoint®

5 Reporting with Microsoft® Reporting Services

6 Visio® smart integration into the ARIS™ platform

7 Visio® supporting SAP® Solution Manager

8 BPM-Xchange™ products and offerings

Page  2 www.bpm-xchange.com BPM-XchangeTM Solution Overview

Situation, standards, market and challenge
Business process management is getting more and more
important (compliance/enterprise SOA)
 Compliance (Sarbanes Oxley Act, Basel II, ISO 9000, ITIL, CMMI…)
 Enterprise service oriented architecture (enterprise SOA)

Different process methodologies settled / few standards in
process modelling
 BPMN, BPEL, UML2, Zachmann, ARIS, ...

Different tools
 Gartner Group, June 2007: BPA tool market

Challenge
 How to setup BPM for a customer with
heterogeneous methodologies and tools
 Need for linking heterogeneous process worlds
 Microsoft® Visio® plays an important role
because of Office standard
 BPM-X as Microsoft® and SAP® partner supports
SAP® and system-integrator consulting


Bridging the gap between “process” worlds
Business SOA Experts
Stakeholders ERP
Quality Compliance Specialists
Managers Specialists IT
Architects
Business GRC
Deciders Experts
EA
Architects

Business
Consultants Software
Process Architects
Owners
Workflow
Specialists BI
Business
Specialists
Analysts
Business
Users Software
Process
Developers
Managers

Business and Continuous Design and implementation
methodology process management
required requirements
requirements

“BPM-Xchange™ offers an inimitable solution to the
EA, BPA and BPM market to enable real tool integration,
to tear down methodology and technology barriers, and
to increase user productivity with overall less TCO and a unique ROI.”

Heinz-Jürgen Scherer
MD BPM-X GmbH


Our solution for continuous process management
Tool integration User integration
 Standards are complex and  The amount of affected user groups
implementations therefore mostly within enterprises grows
incompatible (organisation, business departments,
 Complex software products with bad quality management, controllers,
resource planning,...)
ROI and low TCO for software
licenses, training, user support,  Users struggle with complex tools
maintenance…

 Use process models in your  Increase usage of process models
preferred tools for better process understanding and
 Link different methodologies and commitment
technologies for added value  Increase productivity
 Save license and maintenance costs  Improve TCO for support, training,...

www.bpm-xchange.com BPM-XchangeTM Solution Overview
Page  6

Use-cases for continuous process management
Use-case Solution Benefits and costs savings
Process capturing Use Visio® with BPM-X Designer for Use Microsoft-based Office solution.
with Visio® full compliance with leading Reduce TCO for 80% less maintenance
methodologies with more than 190 and support costs compared to high
predefined method types. cost solutions. ROI in one year possible.
Reduce ARISTM Keep ARISTM in the central process Increase cost effectiveness by a
licences and management, reduce ARISTM minimum of factor 4 for license and
maintenance costs licences and use our fully integrated annual maintenance costs. Reduce
and compatible Visio® solution costs for training and support by 1:8.
instead.
Migrate data from old Use BPM-X converter to protect Automatically convert existing models
tools into new tools investments in process repositories. instead of manual creation. Save 50%
to 90% of costs reusing existing models.
SAP® Solution Use the favorite Visio® solution for Using Visio® as a front-end reduces
Manager projects business users and consultants to project time and increases productivity.
build SAP process blueprints. Automatic import of process models has
a 50% to 80% cost and time saving.
Process reporting Use Microsoft Reporting Services No costly reporting with BASIC, ABAP
with full SQL analyzing capabilities. or JavaScript. Use web-based solution.
Reduce reporting costs by 60%t o 90%.


Example for migration scenario
Starting situation: Target solution:
 Company acquisition or merger  Strategic use of tools and process repositories
 Different EA and BPA tools  Protected investments in documentations
 Magnitude of flowcharts exists  Best practice approach for tools and
 Introduce new solutions, replace old tools methodologies

migrate

Benefits:
 Using existing diagrams saves up to 90% of initial costs
 Increase the productivity in reusing models and attributes as a base for new solutions
 Overall saved time and reduced project risks


Example for integration scenarios
ARIS™ platform: Visio ® 2007 Office platform
 Existing ARIS™ process repository  Use existing MS Office® desktop
 Strict enterprise conventions defined  Full compatible solution linked to ARIS™
 Process documentation and quality  Processes capturing by business owners
to be enhanced  Process confirmation and understanding

Synchronize

Benefits:
 No training for end-users needed, less support efforts reduce TCO up to 90%
 Integrate process management into the desktop of process owners
 Reduce costs by factor 4 by replacing expensive licenses with Office licenses


Enhance Visio® to build a leading BPA tool

Visio ® advantages
 Microsoft® Visio® is the killer application for process model capturing
 Well known by many business users as universal drawing tool
 Low license costs, no extra training needed
 Provides high productivity for business users

Visio ® weaknesses
 Missing strict methodology leads to low quality in process models
 Missing database support for process repositories, using only files
 Complex integration using Visio® XML files for process exchange
 No interfaces to other BPM tools and standard methodologies

Enhance Visio ® to build a full BPA solution
 Ensure process conformity using standard methodologies
 Use smart shapes and connectors to increase productivity
 Integrate Visio ® into leading BPA tools like ARIS™ or others
 Link to SOA process repositories of SAP® and Oracle®


Extended Visio® solution with a methodology-plugin
Featuring Visio® as a BPA solution
Model Explorer
with object tree Drag & drop  Language independed support for
Smart Shapes GUI, model and methodology
from the stencil
 standard languages English,
German, Japanese
 extensible on demand
 Model repository with more than 190
predefined model types
 Open meta-square model allows for
easy definition of new method types
 Only extend Visio®, no new solution
 Model and Object Explorer for
Fully method-conform
management of object definitions
stencil and occurences (model masterdata
management)


Integration of People, Services and Information

Team discussion

Modeling and
model exchange

Integrated
Report ing Services BPM-Xchange
into SharePoint®
Portal

Reports for Microsoft Excel,
Word, HTML, PDF, …


Microsoft ® SharePoint ® for collaboration modelling

Business users or
consultants
using Visio® for
process capturing

Process and
document portal
collaboration
services and reporting

Process and document
repository and
reporting services

Process managers
using Visio® or
specific tools like
ARIS ™


Visio® process modeling using SharePoint®
Process modelling
 Use SharePoint®‘s multiuser
capabilities
 All process models in a central
document repository including
version for process integrity
 BPM-X extends SharePoint® with
open interface to model platforms
other than Visio®
 Visio® for process capturing and
analysing
 Method conformity using Visio® with
BPM-X Designer plugin ensures valid
process model


Microsoft® SharePoint® integration (MOSS or WSS)
SharePoint® support
 Bi-directional integration with
SharePoint® inbound and outbound
adapter into document library
 Webservice (SOAP) integration with
SharePoint®
 Supporting MOSS (Microsoft® Office
SharePoint® Server) and WSS
(Windows SharePoint® Services)
 Featuring SharePoint® collaboration
services for process management
with enhanced document support for
searching and versioning
 Mapping process models from
sources like ARIS™ into Visio®


Reporting Services for process analyzing
Process modeling
 Using standard Microsoft® Reporting
Services which come with MS SQL
2005 Standard Edition or Express
Edition (no MS license fees)
 Preconfigured templates for
ARIS™, Visio® and SAP® Solution
BPM-Xchange Manager
Converter
 SQL reporting technology
Microsoft
Reporting Services  Out-of-the-box usage
 No complex scripts to create reports
 Web-based front-end for Internet
Output to
Excel, PDF, Explorer
HTML, XML,
…
 Deploy preconfigured reports easily
to the user’s desktop

Pre-configured solution provides fast ROI

Design-time report (admin) Run-time report (user)

Intranet

Office


Microsoft® Visio® is full integrated into ARIS™ platform

Microsoft Visio: ARIS platform:
Easy business process High-end tool for process
capturing for business managers and analysts
owners and users

Synchronize

Benefits:
 Reduced license and maintenance costs, ROI in one year possible
 Increase productivity with less training and more satisfied users, less TCO

Increase productivity and reduced costs

 Double users’ and consultants’ productivity
 Less training and learning time, quicker project start

 Costs for modelling tools reduced
 Lightweight office tools instead complex model environments

 Wider usage of the models in the field of business users instead of
experts only
 Enhanced process documentation quality

 Participation of more people in the business blueprint phase
 Better requirement capturing and process understanding

 Interconnectivity with all modelling tools
 Reduces costs and tool discussions

SAP® implementation support with Visio®

Microsoft Visio: SAP Solution Manager:
Business process Implementation of the
analyzing and scoping solution and operational
the SAP ERP solution solution support

Synchronize

Benefits:
 Process modeling “as-is” and SAP “to-be” business blueprint
 Reduce project costs with integrated solution

Visio® supporting the SAP® project methodology ASAP

Methodology and templates supporting ASAP
SAP® use-cases:

Consolidation Analysis Design Implement Go-alive

Upgrades Landscape Blueprint Reporting Authorizations
Pain
SAP®
points /
solution
demands Processes
Scope Configuration Production
Implementation solution support tests

Reference Business Training End-User
models requirements materials training
Optimization

Integrated tools: Microsoft Visio ® and Reporting Services with BPM-Xchange™

Analyze and profiling SAP® Solution Manager


Cost reduction an benefits
 Reduction of licenses fees using Visio® instead of other high-priced
tools like ARIS™
 Savings approximate 75%

 Reduce implementation time
 50% time and costs saved compared to complex tools

 Increase in users’ satisfaction
 Visio® is a user-friendly and well-known product
 Reducing overall TCO for training and support

 Independency from tool providers
 Using Visio® as an industry standard

 Helps optimizing profits in overall cost reduction
 System integrators and customers benefit










8 BPM-Xchange ™ products and offerings


Product and solution offerings

Administration Modeling Analyzing Publishing

Administrator Visio® 2007 Reporting HTML
method design extension Services publisher

Visio® Analyzer Visio® 2003 ARIS™ Report Scheduler
extension templates service

ARIS Filter ARIS™ SAP® ASAP SharePoint®
import methodology templates adapter

Converter SAP® blueprint
methodology

Various
tool plugins


Preconfigured in- and outbound adapters

BPA & EA ERP & SOA

BPM-Xchange™

Reporting Collaboration Publishing Modeling


Easy intranet publishing of process models

Web publishing
 Easy usage for end-users
 Use Microsoft® Internet Explorer® to
fully navigate through linked process
models
 Integrated feedback function using
your favorite email client
 Fully automated solution using
scheduler service for publishing
 Process models with dynamic
zooming with access to objects and
Feedback email attributes
 Low-cost solution compared to high-
priced solutions like ARIS™ Publisher


BPM-XchangeTM core technology

Converter GUI or
various APIs

Application Interface with GUI
API: “C”, COM, batch, Java, SOAP

Any input data Any output data
Inbound Mapping core Outbound
adapter adapter
Graph-based pattern
mapping engine
XML XML
RFC Symbol, connector and RFC
EDI data mapping engine EDI

Source method Target method
describing the
Methodology Methodology describing the
XML XML
input data output data

Administrator: maintain methodologies and mappings

BPM-X Converter model and data mapping
BPM-X mapping engines

Tool A models Tool B models  Mapping is a one-time
configuration and setup
 Ready-to-use templates for many
BPM-X Converter mapping engines tools and methodologies
 More than 190 method types
free form preconfigured
v  Two mapping engines
^ o Relationship mapping
o Pattern-based transformations
relying on graph theory for BPMN
 Meta-model independent, open
Transformation
Source
defined by
Target meta² model
methodology methodology
mapping
 Stand-alone or OEM solution


Providing best tools for continuous process management

BPM-X GmbH
Berner Str. 16
60437 Frankfurt, Germany
Phone: +49-69-34007877-0
Email: info@bpm-xchange.com
Web: www.bpm-xchange.com


BPM-Xchange™ – Solution Overview

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