This is a deck I presented recently to illustrate for a group of colleagues the tools and attitudes I use as a part of my virtual work life.

1. +
My Virtual WorkLife
Craig DeLarge
June 6, 2013
Copyright, 2013, Craig A. DeLarge

2. +
Virtual Working Contexts I play in
all day
Communication
(typed/written word,
voice, screen, face, body)
Information
Storage/
Retrieval
Task/Project
Mgmt.
Copyright, 2013, Craig A. DeLarge
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3. +Virtual Working Contexts,Tools & Cases
Working Context Collaborative Tool Used Case in Point
Casual Communication
(akin to walking hallway or
turning around at my desk)
IM: GoogleTalk,WhatsAp
SMS: iMessage, SMS
eMail (and some protest)
Saying “good AM” to colleagues on
IM often leads to impromptu
discussions that yield learning,
innovation and shortcuts to
solutions. It also creates a “casual
presence & access” with staff.
Work
Communication
(akin to sitting in a meeting)
Community Posting: G+, LinkedIn
eMail: Outlook, GMail
Tcon: UberConference
Vcon: Google HangOut, Skype,
Immersive 3D: VenueGen
Using videoconferencing for
added affinity of non-verbal & face
to face interaction spawning greater
connection than pure voice.
Task/Project
Management
(processes of informing,
discussing, assigning, tracking &
clarifying status)
eMail
Trello
Evernote
BaseCamp
Trello to centrally assign & track
task & milestone progression with
team members w/ less email clutter,
and w/ in-context commenting
across team.
Information Store/
Retrieval
(processes of tagging, storing,
retrieving & sharing information/
files)
Tagging: Evernote
Storing/Retrieval: DropBox, Evernote,
GoogleAlerts , BaseCamp
Sharing: Evernote, Diigo,
Evernote to capture, tag & retrieve
notes & files in audio, image & word,
written & typed.
Diigo to capture & tag items
researched online for archival,
retrieval & sharing with teams &
stakeholders.
Copyright, 2013, Craig A. DeLarge
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4. +A Day In My Virtual WorkLife
n 5am: Answer a quick question via What’sApp IM from EU colleague
n 6am: Adhoc casual AM greetings & catch ups with EU colleagues via
IM
n 7am: Face to face Vcon with colleague via Google HangOut
n 8am: Google Hangout screen share with vendor
n 9am: Share links to relevant SME articles, and comment to offer SME
on LinkedIn & G+
n 10am: Use BaseCamp to get informed on key project
communications sent by team
n 11am: In & between meeting send/answer iMessage IM to
colleagues to support one another’s “micro inquiries” & decision
making
Copyright, 2013, Craig A. DeLarge
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5. +A Day In My Virtual WorkLife
n 1pm: Use Trello to input & to check on progression of tasks assigned
to team & vice-versa
n 2pm: Use Evernote to retrieve, & share handwritten meeting notes on
my laptop that I recorded earlier in a meeting using PenUltimate on
my iPad
n 3pm: Browse my daily Google Alerts list on “Google Glass in
Healthcare”
n 4pm: Use Diigo to share relevant links, with team, on competitive
social media programs I collected in a tagged list.
n 5pm: Use Skype Vcon for face to face with vendor via my iPhone as I
walk to garage to head home for day.
Copyright, 2013, Craig A. DeLarge
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6. +Behaviors & Mindsets Aiding Virtual Working
n Important to remember that the power of virtual working is
in my attitudes & behaviors more than in the technologies
n I use tools to cultivate a “virtual open space” where I can
“turn around” and gain/offer access from/to team members
regardless of space & time barriers
n I negotiate effective “rules of virtual engagement” with
my team
n I am clear about the strategic role each tool plays in my
personal communications & collaboration strategy
n I use tools to mimic each type of appropriate
communications context from casual to teamworking to
information management.
Copyright, 2013, Craig A. DeLarge
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7. +A Manageable Proposal for Virtual Working
Setup
n Identify gaps in effective & efficient communications &
teamworking owing to barriers of space & time
n Experiment with & learn ONLY those tools that can best
close gaps
n Think through rules of virtual engagement that boost your
effectiveness without violating your desired access
boundaries
n Consider your audience based on channel preference,
generational cohort, etc.
Copyright, 2013, Craig A. DeLarge
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8. +Videos of Select Tools (for further education)
n Trello: https://www.youtube.com/watch?v=aaDf1RqeLfo
n Evernote: http://evernote.com/business/
n DropBox: https://www.dropbox.com/tour/0
n Diigo: http://vimeo.com/12687333
n Google Hangout (same as Skype):
https://www.youtube.com/watch?
feature=player_embedded&v=7qlunRCjZ2U
n VenueGen:
https://www.youtube.com/watch?v=h8-9LZjqlIg
n BaseCamp: http://basecamp.com/one-page-project
Copyright, 2013, Craig A. DeLarge
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