2. WHAT IS GOOGLE DOCS?
• Web 2.0 Tool
• 4 Productivity Tools
o Word Processing
o Spreadsheet
o Presentation
o Drawing
o Forms (surveys or quizzes)
• Share or Collaborate
• Online Storage of any file type
• Think of MS Office…but online, and FREE!
3. WHY USE GOOGLE DOCS
• Access your files from anywhere
• Share in the work load
• Show complete writing process – revision history
• Upload and Download files in various formats
• Platform is not important (no Mac vs PC)
• Create a collaborative environment
o Asynchronous
o Synchronous
• It’s FREE
4. Google Docs vs Google Drive
Docs refers to the web-based
editors to create, edit, and
share Google documents,
spreadsheets, presentations,
drawings, and forms.
These online documents are
tightly integrated with other
Google Apps services and
provide very powerful real-time
collaboration features.
Drive is a single place to manage all
your files, including Google Docs.
Think of Google Drive as your
personal stash of files and folders
that follows you wherever you go - it
lets you keep everything and share
anything. Access files, folders, and
Google Docs from a web browser or
any device where you've installed
your Google Drive.
You can use Google Drive to store
all file types, including documents,
presentations, music, photos, and
videos.
6. Drive Looks Like….
Take advantage of Drive by
downloading Google Drive
to your hard drive. You can
then access all your docs
offline.
Take advantage of Drive by
downloading Google Drive
to your hard drive. You can
then access all your docs
offline.
Shared with me – holds
items others have created
and shared with you.
Shared with me – holds
items others have created
and shared with you.
My Drive – holds items you
upload or create.
My Drive – holds items you
upload or create.
7. Accessing Google Docs Offline
Once you install Google
Drive on your hard drive,
you will have a folder
where all your files will be
synced.
Adding your existing
documents to Google Drive
is as easy as dragging a
file to a folder.
Once you install Google
Drive on your hard drive,
you will have a folder
where all your files will be
synced.
Adding your existing
documents to Google Drive
is as easy as dragging a
file to a folder.
8. GOOGLE DRIVE ENVIRONMENT
Change Settings & ViewsChange Settings & Views
Docs you have created or that are shared with youDocs you have created or that are shared with you
Create new content or upload
existing content
Create new content or upload
existing content
Folders to help organizeFolders to help organize
9. WHAT CAN YOU DO?
1 2 3 4 5 6 7 8
1 – Share selected files
2 – Create a new folder to organize your files
3 – Delete selected files
4 – Preview a selected file without opening it
5 – More… effects selected files
6 – Sort your documents
7 – View your documents in list or icon view
8 – Settings for your documents account
Sort filesSort files
10. CREATING A NEW DOCUMENT
Create content from scratch by
clicking the Create button.
Create content from scratch by
clicking the Create button.
Upload content from an existing
file by clicking on the Upload
button – looks like an up arrow.
Upload content from an existing
file by clicking on the Upload
button – looks like an up arrow.
Connect more apps – allows you
to add other tools to your Drive
account, such as mind mapping
tools or graphing calculators
Connect more apps – allows you
to add other tools to your Drive
account, such as mind mapping
tools or graphing calculators
11. NEW WORD PROCESSING & SPREADSHEET
Click here to name your fileClick here to name your file
Notice your menus look similar to the menus in popular productivity toolsNotice your menus look similar to the menus in popular productivity tools
TIP: No need to click SAVE…your files are auto-savedTIP: No need to click SAVE…your files are auto-saved
12. NEW WORD PROCESSING & SPREADSHEET
You now have the ability to
create new files from inside
an existing document.
Go to File > New…
You now have the ability to
create new files from inside
an existing document.
Go to File > New…
Want to use the template gallery, you will find that
option ONLY from inside a document.
Want to use the template gallery, you will find that
option ONLY from inside a document.
13. DOWNLOADING A DOCUMENT: WORD
PROCESSING
When you choose Download As…from
the File menu, you can choose from a
variety of file choices to export your
document.
When you choose Download As…from
the File menu, you can choose from a
variety of file choices to export your
document.
14. DOWNLOADING A DOCUMENT:
SPREADSHEET
NOTE: Forms results are
stored in a spreadsheet
document, so the download
options are the same.
NOTE: Forms results are
stored in a spreadsheet
document, so the download
options are the same.
16. UPLOADING A DOCUMENT
Using Google Drive installed onto your hard drive, you can upload files by simply
dragging them from a folder on your hard drive to the Google Drive folder
Using Google Drive installed onto your hard drive, you can upload files by simply
dragging them from a folder on your hard drive to the Google Drive folder
From inside Google Drive, click on the Upload button. You can upload a single file,
multiple files or an entire folder of files.
From inside Google Drive, click on the Upload button. You can upload a single file,
multiple files or an entire folder of files.
17. SHARING A DOCUMENT
From the Drive Home:
1. Click on the doc you want to share
2. Choose the Share option from the More
menu
From Inside a Document:
• Click on the Share button
• Choose an option
18. INVITE PEOPLE
Add by email addressAdd by email address
Choose access levelChoose access level
See who already has access Allow invitees permissionsSee who already has access Allow invitees permissions
Share web link with
those who have access
Share web link with
those who have access
19. WHAT THE EMAIL LOOKS LIKE
When someone shares a Google Doc with you, you
receive an email that looks like this
You can click on the link to open the document from
inside your email or go to your Google Drive to see
the document.
When someone shares a Google Doc with you, you
receive an email that looks like this
You can click on the link to open the document from
inside your email or go to your Google Drive to see
the document.
20. EMAIL AS AN ATTACHMENT
You can also share a document through your File menu
•Click Share
•Click Email as attachment
You can also share a document through your File menu
•Click Share
•Click Email as attachment
21. PUBLISH DOCUMENTS TO THE WEB
1. Choose Publish to the web from the File menu
2. Control your publishing & click Start Publishing
1. Choose Publish to the web from the File menu
2. Control your publishing & click Start Publishing
22. PUBLISH DOCUMENTS TO THE WEB
1. Share link
2. Embed into your web page
3. Publish on a social site
1. Share link
2. Embed into your web page
3. Publish on a social site
23. PRINTING A DOCUMENT
Do NOT use your browsers print option…this will print
all external information and waste paper.
Do NOT use your browsers print option…this will print
all external information and waste paper.
DO use the print icon from your File
menu or the main Formatting menu
DO use the print icon from your File
menu or the main Formatting menu
24. WORKING WITH FORMS
To add questions or input
items into your form, click on
the Add Item menu.
To add questions or input
items into your form, click on
the Add Item menu.
Add character to your form by
using themes.
Add character to your form by
using themes.
Set preferences for this form here.Set preferences for this form here.
25. WORKING WITH FORMS
More actions allows you to embed your form directly into a
web-based tool such as a blog or web page. It also allows
you to edit the confirmation page your recipients will view
upon completing the form.
More actions allows you to embed your form directly into a
web-based tool such as a blog or web page. It also allows
you to edit the confirmation page your recipients will view
upon completing the form.
After you have collected input,
you can see the responses in
a summary style report or a
spreadsheet.
After you have collected input,
you can see the responses in
a summary style report or a
spreadsheet.
Make sure you
save your form.
Make sure you
save your form.
Publish your form using
Google + or email it to
recipients.
Publish your form using
Google + or email it to
recipients.
27. WORKING WITH FORMS – THE QUESTIONS
When you choose different types of
questions, they will show up on the finished
form as shown here.
When you choose different types of
questions, they will show up on the finished
form as shown here.
28. WORKING WITH FORMS – THE QUESTIONS
When you choose different types of
questions, they will show up on the finished
form as shown here.
When you choose different types of
questions, they will show up on the finished
form as shown here.
30. USING FORMS – COLLECTING RESPONSES
11 22 33
1. Publish your form through Google +
2. Email form
3. Embed form into web site (more actions)
4. Share link from inside the results file
1. Publish your form through Google +
2. Email form
3. Embed form into web site (more actions)
4. Share link from inside the results file
44
31. USING FORMS – ANALYZING DATA
Google Form iconGoogle Form icon
Google Spreadsheet iconGoogle Spreadsheet icon
When you open a Google Form file inside Drive, it looks exactly like a spreadsheet file with one
exception…a Form menu has been added to let you work with the Form.
When you open a Google Form file inside Drive, it looks exactly like a spreadsheet file with one
exception…a Form menu has been added to let you work with the Form.
From the Form menu, you can edit the online form, push out the form for recipients, see a
summary of responses, and stop accepting responses.
From the Form menu, you can edit the online form, push out the form for recipients, see a
summary of responses, and stop accepting responses.
