LibGuides Tutorial 1 - Alverno College

1. Adding Content and Editing
Your LibGuide
THE BASICS

2. A quick overview of the page

3. These icons will appear on every page…
The plus sign creates a new box (standard, tabbed, gallery, profile)
The pencil icon allows you to change the name of the box and grab widget code
The gear icon adds content (text, image, document, etc.) to your box
The eye icon allows you to preview your guide and edits without publishing

4. Creating a new box: Standard Box
This dialogue box pops up when you click “Add Box” (plus sign icon)
Select “Standard” from the four box type options
The Standard Box is the most common box you will use

5. Click “Add/Reorder” (gear icon), a list of content options will display
Select the content type you wish to add
Adding content to your box

6. Adding a Rich Text/HTML box - this allows you to format text using standard Rich Text options.
-Fonts: size, style, formatting
-Create lists, hyperlinks, tables, embed images
-Click the <>Source icon to format using HTML

7. Preview and finalize your text edits
Click the “Save” button to preview your changes (note box 1 behind the text editor dialogue box)
The button will turn green and say “Saved” when changes have been applied
To finalize changes, click the blue “Save & Close” button

8. Adding a book from the catalog
After clicking “Add/Reorder” (gear icon) select the “Book from the catalog” option
There are two primary ways to add a book – ISBN lookup, manual entering, and reusing a book from another guide

9. ISBN lookup method
Enter the ISBN number and hit “Get Book Info”
Content will auto populate (if it can be found)

10. Edit the auto populated information
-Enter the AC call number and URL from TOPCAT
-If item is on reserve, enter checkout period in description
-Remove publication date and ISBN
-Add an image by selecting an option and size in the “Cover Art” sidebar

11. Reuse an existing book method
Click the second tab on the “Add Book from the Catalog” dialog box
Begin typing any word from the book’s title into the search box
After 3 letters, options will display in a drop down list
If your book is there, select it

12. Before saving, decide whether or not to check the “Make a copy of this resource…” box
Unchecked: any change in the original content (change in URL, eg) is automatically made to your content
Checked: if the original entry or its guide were deleted, your content would not be impacted

13. This is how the books will display
The bottom book is not linked to TOPCAT and does not have selected cover art
The top book hyperlinked to the record in TOPCAT, displays the Call Number and publication date
To edit/delete content click the pencil icon that appears next to the content item you wish to update

14. Adding a document or file
Click “Add/Reorder” (gear icon) and select “Document/File”
Give your content a title, description, and select the file for upload
You can reuse content here as well – follow the same steps for reusing an existing book

15. This is the default presentation for a document/file

16. To assign an image to the document/file, click the pencil icon to edit content
Click “Assign Thumbnail Image” in the lower right hand sidebar

17. Click “Browse” – this opens the Image Manager dialog box
Navigate to the desired image using the folders on the left sidebar, you can also create a new folder here
Or upload a new image
To select an image click the image icon
Click the truck icon to move images to a different folder

18. Hit “Save” to see how it looks
If you need to adjust the image size, click the edit button (pencil icon) and adjust the dimensions
100 x 100 seems to be a good size for icons in LibGuides

19. This is how your document/file will display
You can use a default icon (like the one pictured) or you can get creative (screenshot, video still, etc.)
We cannot adjust the alignment of the thumbnail and the document/file title or description

20. Creating a new box: Gallery Box
Click “Add Box” (plus sign icon) and select “Gallery”
This box type is used for image slideshows/scrolling images

21. To add images, click the gear icon in the box header
NOTE: in a Standard Box the gear icon appears in the body of the box, in a Gallery Box it appears in the box header

22. Click “Browse” to open the Image Manager dialog box. Here you can…
Navigate to your image using the folders on the left sidebar
Create a new folder
Upload a new image
Move images to different folders
Select an image for use

23. IMPORTANT NOTES:
Gallery images need to be sized ahead of time
Make them all the same height so the box doesn’t change sizes every time it shows a new image
You need to hit “Update” BEFORE hitting “OK” to save changes (label, caption, image url, link url)
-Changes will not save otherwise
You need to hit “Create” BEFORE hitting “OK” to add the image to the gallery
-The image will not be added otherwise

24. This is how the Gallery Box displays
It will adjust to span whatever width of the column it is in, depending on the scale of the layout
In this example it is in the Top Box, which spans 100%

25. Creating a new box: Profile Box
Click “Add Box” (plus sign icon) and select “Profile”
You probably won’t need this one if you use the template I created, but I’ll show it anyways

26. This box displays the profile of a LibGuides editor or admin
You can create a new box or reuse an existing box

27. The profile box displays the user’s avatar (photo, drawing, whatever you upload)
Contact information, email button, and social media icons display according to how much information is on your profile

28. Reuse an Existing Box
Click “Add Box” (plus sign icon) and click the second tab – “Reuse Existing Box”
Saves time and effort if there’s a box you want to duplicate from another guide or another page

29. Select the appropriate guide and box
PRO TIP: giving your boxes good names is really helpful here

30. Determine whether you want this box to be a draft and/or a copy
Checked draft mode: won’t be seen until it’s complete, best for guides that are already published
Unchecked draft mode: box is immediately visible and shows all changes as they’re made
Checked copy box: creates an independent copy, changes made to the original won’t impact the new box
Unchecked copy box: changes made to the original will impact the new box

31. Can’t remember if your box is a copy? If you see the “Recycle” icon, that means it is.

32. Reordering Content
Click the “Page” button (triple gear icon) and select which pieces need reordering – Pages, Boxes, or Content Items

33. Reordering boxes allows you to…
Change the box order within one column
Move boxes to another column
Move boxes to another page

34. Click and drag the box you wish to move, click save when you’re done
PRO TIP: this is another instance where good box names come in handy

35. Reordering Content Items allows you to…
Change the order of content within a box
Move content from one box to another
Simply click and drag, hit “Done Reordering” to save changes

36. Changing the Page Layout
To change the layout from the template design, click the Layout button and select from the presets
NOTE: this is extremely glitchy
You WILL need to reorder your boxes each time you do this, you WILL need to do this to each page
Don’t wait to do this at the end when you have 100 boxes to rearrange

37. More questions?
Check back soon for more tutorials
or contact me directly.
Thanks!